Registrar

Job description

**Who We Are** KIPP SoCal Public Schools is a nonprofit organization that operates 20 tuition-free, open-enrollment charter public schools, within 17 Local Education Agencies (LEA), educating more than 10,000 students and supporting 8,300 alumni to and through college and beyond. Our award winning schools are part of the national KIPP (Knowledge Is Power Program) network, dedicated to meeting the needs of all learners and providing the social, emotional and academic support for success in high school, college, and life. **Mission** Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose—college, career and beyond—so they can lead fulfilling lives and create a more just world. **What We Do** At KIPP SoCal we build trusting relationships that are strengthened by high expectations and collaboration alongside laughter and joy. We set ambitious goals and hold each other accountable for students achieving their greatest potential. We work together with each other and in partnership with families and communities in the active pursuit of a more equitable world. We do the right thing, even when it's not always comfortable standing up and speaking out against anti-blackness, racism, oppression, and injustice. We persevere through obstacles and treat failure as an opportunity to learn and grow. ### What You'll Do - The Registrar is the data and student information expert at the school. As such, this person is responsible for maintaining impeccable student information data and record keeping, assisting with seamless school operations, and supporting excellent teaching and learning by providing data to inform decisions. Specifically, the Registrar works closely with the regional Data and Operations Teams, the School Operations Team, and School Admin Team to ensure the school’s student information is accurate, compliant, and actionable. - **Student Recruitment (larger responsibility in Founding Schools where operations team is smaller):** Work with School Leader, school operations team, and regional student recruitment team to drive more applications; execute student recruitment strategy, which may include phone call pitching, flyering, community canvassing, tabling at outdoor events, and presenting to families via Zoom; create a database of prospective students; Benchmark goals and timelines within the strategic plan; Identify and visit preschools, elementary, middle schools, and other youth service organizations in the area; speak to groups and individual students and family members to promote KIPP; organize school visits and open houses for prospective families and students to help build their familiarity with the school; contribute to the schools’ social media accounts for promotional content; build and maintain positive relationships with prospective families throughout the entire recruitment process from the first interaction through the time they start school - **Lottery & Enrollment:** Manages the collection of student interest forms and ensures that they are accurately entered into KIPP SoCal's lottery management system; Supports with school lottery event and family communication; Manages the distribution and collection of enrollment packets and/or online enrollment procedures for families of admitted students; Enrolls students into Infinite Campus, KIPP SoCal's student information system, and California Longitudinal Pupil Achievement Data System (CALPADS) - **Student Information & Data:** Manages and maintains student data in Infinite Campus, and ensures integrity of data; Streamlines processes and customizes features within the Infinite Campus system in order to improve user experience, operational efficiency and yield better data management practices; Serves as school point-person for student schedules and course assignments, quarterly and progress report cards, and transcripts; Manages Infinite Campus' parent portal system; Maintains student cumulative records in accordance with federal and school-based policies, as well as audit guidelines; Ensures confidentiality and security of office space, files, and all information pertaining to students, parents, staff, and community - **Attendance:** Ensures the accuracy of students’ daily attendance, as well as tardy, and early leave logs; Prepares monthly attendance reports, weekly attendance verifications, and supports with bi-annual attendance submissions; Trains and works with teachers to ensure attendance is completed timely and accurately each day; Supports the goal of achieving a high ADA by communicating expectations of attendance to families, managing letters and communication to repeat truancy offenders, and supporting on attendance related incentives; Leads attendance interventions as needed. - **Student Data Integrity & Reporting:**Maintain the accuracy of CALPADS student enrollment throughout the year by updating student information in SIS; Participate in regional audits to ensure 100% accuracy of student data; Self-audit student data to ensure regional audits produce no findings; Support with student information-specific data requests relating to compliance and reporting requirements for KIPP SoCal (internal stakeholders, grant reports, research requests, KIPP Foundation, etc.) - **Student & Family Relations (larger responsibility in Founding Schools where operations team is smaller):** Welcomes and attends to prospective and current families; Upholds and maintains a positive, nurturing, achievement-oriented school culture; Administers basic first aid, distributes medication, maintains injury reports, and contacts parents as necessary; Reports major injuries, head injuries and other school incidents to Assistant School Leader of Operations - **General Operations (larger responsibility in Founding Schools where operations team is smaller):** Ensures a well-maintained, warm and welcoming main office; Directs phone calls and guests warmly and professionally; Types, translates, and distributes school correspondence including but not limited to: letters, memos, and weekly bulletins; Assists with coordinating travel arrangements, field trips, and other student and school-wide events; Assists in ordering, purchasing, receiving, and organizing materials; Supports all school-based communication systems; Assists with duties (arrival, dismissal, lunch, recess); Assists with Coverages for operations team absences; assists with special projects, events and tasks as requested by manager. ### You'll Be Qualified If You Have - Bachelor’s degree is preferred - Proficiency in Spanish preferred - Prior school experience preferred - Strong customer service skills is required - Strong working knowledge of Microsoft Excel and Word; Experience with Google Apps a plus - Experience with managing and entering data with at least 95% accuracy; familiarity with data management systems (Infinite Campus, Illuminate, CALPADS, SchoolMint, Parent Square) a plus - Excellent organizational, planning and implementation skills. - Ability to manage ambiguity and multiple priorities inherent in fast-paced work environments - Ability to establish relationships and communicate effectively with multiple stakeholders ### Joining KIPP SoCal Means the Following - Working at an organization committed to the hard work necessary to ensure education is for liberation - Spending time with students and families in the best communities of LA, Compton, and San Diego - Support and care from fellow teachers, administrators, and regional team members - Ongoing professional development and coaching from a school site manager ### Working with Us Means the Following Perks - **Full-time position with a [$23/hour rate](https://campussuite-storage.s3.amazonaws.com/prod/735103/5e2e7db8-b8d5-11e6-bf0d-22000bd8490f/2761248/765b61e2-e81b-11ee-8627-0affee0a0cf1/file/Non%20Exempt%20Pay%20Scale%202024-25.pdf) + a generous benefits package** - 100% of healthcare premium costs covered by employer, dependents added at 50% of the cost - Employer-paid KIPP SoCal life insurance - 401(k) plan with up to 6% match by KIPP SoCal - Voluntary Benefits (Pet Insurance, Supplemental Life, Accident, Short Term Disability, etc.) - Generous paid time off program includes 22 holidays, sick leave, and vacation - Other great benefits (Flexible spending account, EAP, etc.)