Regulatory & Compliance Officer

Job description

Key Accountabilities & Responsibilities 1. Compliance Program Implementation ▪ Participate in the development and implementation of compliance policies, procedures, and training programs. ▪ Undertake review of existing regulatory compliance policies, procedures and any other compliance framework to ensure relevance in providing guidance to management and employees. ▪ Assist in maintaining compliance programmes and procedures where necessary to ensure the business complies with its regulatory responsibilities and the relevant legislation/regulations ▪ Participate in developing and implementing corrective action plans for resolution of problematic issues and provide general guidance on how to avoid or deal with similar situations. ▪ Identify potential areas of compliance vulnerability and risk, associated with business operations and strategies ▪ Facilitate Compliance Orientation Sessions for new hires and entrants ▪ Provide support and guidance to employees on compliance-related matters and sensitization ▪ Assisting with the conduct of internal audits and monitoring activities, to identify potential compliance issues and ensure adherence to regulations. ▪ Participate in the administration of key compliance programmes including conflict-of-interest declaration exercise and gifts and hospitality disclosures ▪ Conduct Compliance checks on Memorandums submitted by internal business units ▪ Assist in the management and administration of the intranet compliance portal ▪ Participate in compliance checks in the administration of the Company’s Corporate Social Responsibility programmes ▪ Play a key role in protecting the organization’s reputation and operational continuity 2. Regulatory Compliance ▪ Participate in process management of regulatory filings and update of company corporate records across the WAGP States ▪ Conduct periodic audit of corporate files as per regulatory requirements across the WAGP States ▪ Assist with collation and submission of documents for regulatory compliance filings by corporate office in Bermuda ▪ Identify applicable regulations and measure/assess their impact on the company’s policies and procedures ▪ Participate in the interpretation and application of the relevant legislation, policy statements, Codes of Practice and Guidance notes as issued by the different regulators, across the WAGP States ▪ Assist in providing information about a new rule or guidance through policies and procedures and notes or briefings to employees and senior management ▪ Examine, evaluate, and investigate eligibility for or conformity with laws and regulations governing contract compliance of licenses and permits, and perform other compliance and enforcement inspection and analysis activities ▪ Track regulatory compliance trends and developments in the WAGP States and recommend best practices related to emerging and existing compliance policies and procedures ▪ Monitor changes, emerging legal requirements and other statutory developments which may impact on the company and advise on their implications. ▪ Assist with responses to regulatory inquiries and examinations and maintaining compliance records. 3. Ethics and Compliance Incident Reporting and Investigation ▪ Assist with internal investigations into alleged breaches of compliance policies and processes. ▪ Participate in compliance investigations including development of an investigation plan ▪ Analyze complaints to identify allegations ▪ Provide support with interview process ▪ Assist with identification and collection of relevant documentation ▪ Analyze information gleaned from investigation to determine findings. ▪ Assist with drafting of preliminary reports Ethics and Compliance ▪ Assist to develop, monitor and update general policies and processes related to ethics and compliance ▪ Monitor and coordinate E&C activities in other areas including external stakeholder engagement ▪ Ensure the proper functioning of the company's complaint lines and monitor the effective application of the non-retaliation policy. ▪ Collaborate with other areas such as Legal, Internal Audit, IT and HR to direct compliance incidents to the appropriate channels for investigation ▪ Identify areas of potential vulnerability and E&C risk; develop and implement action plans to prevent, detect and / or mitigate E&C issues and provide general advice to avoid similar situations in the future. ▪ Ensure appropriate external reporting of Compliance standards violations. ▪ Assist in implementing and maintain an E&C communication program, promoting high standards of integrity and alignment with the company's values, understanding of policies and procedures on E&C issues and the use of the lines of complaints. ▪ Perform periodic evaluations of the program´s effectiveness. ▪ Promote and maintain the company's ethical standards. ▪ Support Supervisor in the development of a suitable “Tone at the Top.” ▪ Cooperate with the company's leadership in the formulation of E&C organizational objectives, incentives and rewards programs. ▪ Cooperate closely with the Commercial and Business Development team by participating in business meetings. 4. General Compliance & Data Protection ▪ Provide ongoing compliance advice to management and staff members. ▪ Serve as the compliance representative on various committees/cross-functional teams. ▪ Collaborate with key partners and stakeholders in the WAGP value chain as appropriate. ▪ Conduct an analysis of information pertaining to various compliance-related functions and regulations ▪ Gather data and compile various reports and summarizing findings for the compliance unit and management ▪ Complete special projects as assigned ▪ Manage general compliance risks ▪ Provide day to day assistance in the Compliance Unit, with administrative tasks, including writing reports, preparing power point presentations, and undertaking research ▪ Assist with Shipper/Contractor/Vendor onboarding and KYC verification ▪ Participate in regulatory inspections and visits ▪ Identify instances of fraud and noncompliance matters and gather and provide information/evidence for escalation/referral to Supervisor ▪ Make enquiries of various sources including accessing and extracting information from external databases to establish WAPCo’s compliance with legislation and determine relevant liability ▪ Assist with the implementation of data protection activities across the business 5. Gas Transportation Business (Internal & External Stakeholders) ▪ Participate in regulatory engagements with the West African Gas Pipeline Authority ▪ Participate in cross-functional meetings to share information and provide input on compliance issues ▪ Respond to basic queries and resolve attendant issues ▪ Liaise with Internal Audit on site visit inspections, to verify compliance with safety regulations ▪ Manage the flow of information, seek clarification and provide stakeholder focused advice and responses to ensure prompt resolution of issues ▪ Liaise with the Commercial & Business Development Division to articulate the needs and requirements of the service and collaborate to negotiate solutions, provide expert compliance focused advice and regular updates ▪ Provide professional compliance advice to stakeholders and relevant representatives to ensure they comply with applicable legislation obligations Develop and maintain effective working relationships and open channels of communication to provide and obtain information, and ensure effective management and implementation of expectations and standards Key Deliverables /Key Performance Indicators (KPIs) • Ability to convey compliance requirements in an understandable manner across all organizational levels. • Effective assessment of regulatory documents and ability to translate them into practical business policies • Precision in identifying potential compliance risks and irregularities. • Aptitude for addressing compliance challenges effectively and proactively. Working Experience and Educational /Academic Background • Bachelor of Laws; with minimum of seven (7) years’ relevant post graduate experience • Professional Law Certificate; with minimum 7 years’ post-call experience • Reasonable understanding of the compliance function, applicable laws and regulations • Familiarity with legislation and regulatory framework of company. • Ability to read, analyze and interpret information as it pertains to compliance-related functions and regulations • Ability to demonstrate a high level of interpersonal skills to conduct productive communication and to effectively present oral and written communications. • Ability to define issues, collect data, establish facts, and draw valid conclusions. • It is envisaged that study towards a Compliance Professional Qualification will be undertaken in due course • Experience in Oil and Gas industry will be an advantage Qualified candidates are to submit CVs by October 27 t h, 2026.