Remote Executive Assistant to COO

Job description

Bish Enterprises is seeking a highly organized, proactive, and dependable Remote Executive Assistant to support our Chief Operating Officer (COO) . This role is more than task management. The Executive Assistant will help the COO manage priorities, organize information, coordinate communication, track commitments, and keep projects and follow-ups moving across the organization. The right person will become a trusted remote partner who can anticipate needs, manage multiple priorities, communicate professionally, and independently close open loops without requiring constant direction. Because this role is remote, strong self-management, responsiveness, organization, and follow-through are especially important. Key Responsibilities Executive & Calendar Support Manage the COO's calendar, appointments, meetings, and scheduling priorities. Coordinate and confirm phone calls, Teams/Zoom meetings, appointments, speaking engagements, and other commitments. Identify scheduling conflicts and help prioritize the COO's time. Ensure the COO has all necessary documents, notes, links, background information, and supporting materials before meetings. Coordinate travel, accommodations, itineraries, events, and related logistics. Help keep the COO prepared for upcoming meetings, deadlines, commitments, and responsibilities. Inbox, Communication & Follow-Up Maintain and organize the COO's email inbox and communications. Track requests, commitments, deadlines, and follow-up items. Draft, format, proofread, and review emails, correspondence, reports, quotes, presentations, and other materials. Communicate professionally with employees, customers, vendors, partners, industry organizations, nonprofit stakeholders, and other external contacts. Maintain relationship continuity and make sure promised information and follow-ups are completed. Help ensure important messages and requests do not get overlooked. Project & Team Coordination Follow up on projects with team members across administration, sales, marketing, production, engineering, and other departments. Track project deliverables, deadlines, open questions, responsibilities, and next steps. Help maintain accountability across projects and departments. Follow up on outstanding action items until they are completed or resolved. Take clear meeting notes and organize discussions into action items. Maintain organized project notes, files, and supporting information. Upload and organize customer records, notes, CRM updates, and other business information when requested. Business, Industry & Organizational Support Prepare presentations, reports, correspondence, meeting materials, and supporting documents. Conduct basic research and organize information for executive review. Assist with event, conference, travel, and speaking-engagement logistics. Provide administrative assistance for industry organizations, nonprofit initiatives, legislative or advocacy activities, and related projects. Help coordinate communication across organizations and external stakeholders. Handle confidential and sensitive information with professionalism and discretion. Support changing business and executive priorities as needed. What Success Looks Like A strong Remote Executive Assistant at Bish does more than wait for tasks to be assigned. You should be someone who: Takes ownership of responsibilities and follows through consistently. Notices when something is incomplete, unanswered, or approaching a deadline. Keeps commitments and follow-ups from falling through the cracks. Can independently prioritize multiple requests. Understands what is urgent, what can wait, and when clarification is necessary. Learns processes quickly and becomes increasingly independent. Takes useful notes and remembers recurring expectations. Communicates clearly and professionally in both written and verbal communication. Is comfortable respectfully following up with coworkers and executives. Can manage changing priorities without losing organization. Looks for practical solutions rather than simply identifying problems. Works effectively without micromanagement. Maintains responsiveness and accountability in a remote environment. Knows when to use judgment independently and when to ask for guidance. Handles confidential information with discretion. Required Fluent professional English and Spanish , written and spoken. Currently located in Central or South America . At least 2 years of experience as an Executive Assistant, Administrative Assistant, or in a closely related support role . Previous experience working successfully in a remote environment. Strong organizational and time-management skills. Excellent attention to detail and accuracy. Strong written communication and proofreading skills. Demonstrated reliability and follow-through. Ability to independently manage multiple responsibilities, deadlines, and changing priorities. Strong judgment and discretion when handling confidential or sensitive information. Professional communication skills when interacting with executives, employees, customers, vendors, and external organizations. Strong proficiency with Microsoft 365, including: Outlook Word Excel PowerPoint Teams Strong computer skills and the ability to learn new software and systems quickly. Reliable internet access and an appropriate remote working environment. Ability to maintain meaningful working-hour overlap with the U.S. Central Time Zone. Preferred Experience directly supporting a COO, CEO, founder, entrepreneur, or senior executive. Experience managing executive calendars and email inboxes remotely. Experience coordinating projects across multiple departments. Experience with CRM systems. Familiarity with project-management tools such as Smartsheet, Trello, Asana, or similar systems. Experience in sales support, marketing, public relations, customer communication, or business operations. Experience coordinating travel, conferences, events, or speaking engagements. Interest in agriculture, sustainability, agricultural equipment, manufacturing, hemp, or mission-driven organizations. Agricultural experience is not required . The ability to learn quickly, understand executive priorities, communicate professionally, and become increasingly independent is more important. Schedule Full-time remote position. Approximately 30–40+ hours per week , depending on workload and business needs. Regular working-hour overlap with the U.S. Central Time Zone is required. Some flexibility may be necessary for meetings, events, deadlines, travel coordination, or time-sensitive priorities. What You’ll Get Fully remote work. Opportunity to work closely with senior leadership. Exposure to agriculture, manufacturing, business operations, industry organizations, and mission-driven projects. A varied role with exposure to multiple parts of the business. Opportunity to take on greater responsibility as trust and capability develop. A role where initiative, accountability, and strong performance are valued. To Apply Please submit your résumé and a brief cover letter in English . Please include: Your current country and time zone. Your availability. Your experience supporting executives or senior leaders remotely. An example of a situation where you independently managed competing priorities, important follow-ups, or a project without close supervision. Your level of fluency in English and Spanish. Bish Enterprises is an equal opportunity employer. Applicant information will be handled confidentially in accordance with applicable guidelines. Bish Enterprises is a family-owned agricultural innovation, engineering, and manufacturing company headquartered in Giltner, Nebraska. Founded in 1976, Bish develops practical agricultural and harvesting solutions designed to help farmers and harvesters operate more efficiently and successfully. Our work spans agricultural equipment, manufacturing, engineering, sales, emerging agricultural markets, industry initiatives, and mission-driven projects. We are a fast-moving organization where communication, accountability, problem-solving, organization, and follow-through are essential.