Work From Anywhere in LATAMWork Schedule: 9:00 AM - 5:00 PM ET | Monday–Friday, with tight turnaround windowsAbout Pearl TalentPearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund.Hear why we exist, what we believe in, and who we're building for: Watch hereAbout the ClientA boutique luxury travel agency serving high- and ultra-high-net-worth travelers is looking for a Travel Coordinator to transform raw, in-destination travel proposals into polished, client-ready itineraries that match the brand's white-glove standard.Founded by a solo advisor whose client base has grown almost entirely through referrals and repeat business, the agency has outpaced its own production capacity and needs a trusted partner who can maintain its premium standard without close supervision.About the RoleThis role centers on converting raw supplier and destination-partner proposals into visually polished, on-brand itineraries in Canva, layering in personalized dining, shopping, and experience recommendations for each traveler. Success means consistently hitting sub-48-hour turnaround windows with zero client-facing errors, freeing the founder to focus on client relationships and growth.Beyond itinerary design, the role supports pre-arrival and post-trip client communications, prepares internal briefing notes for hotel and destination partners, and keeps itinerary files and timelines organized across shared systems.Core ResponsibilitiesItinerary Design & ProductionConvert raw travel proposals from destination partners into polished, on-brand itineraries using CanvaLayer in personalized dining, shopping, and experience recommendations for each travelerStandardize formatting and maintain brand voice and layout consistency across all deliverablesProofread all outputs for zero grammar or formatting errors before deliveryClient & Partner CommunicationsDraft client-facing pre-arrival and final trip summary emailsPrepare internal briefing notes for hotel staff and destination guides on traveler background and preferencesFlag formatting gaps or itinerary inconsistencies proactively before they reach the clientOperations & File ManagementTrack itinerary timelines and status updates across shared systemsOrganize and maintain client folders and templates for fast retrievalSupport light project coordination, including deadline tracking across concurrent itinerariesRequirementsMust-HaveAdvanced Canva proficiency for producing polished, brand-consistent client deliverables (portfolio or work sample required)2+ years of experience producing client-facing documents, itineraries, or presentations in a luxury, hospitality, or premium-brand environmentDemonstrated track record of meeting sub-48-hour delivery turnarounds on design or content deliverablesExperience drafting professional client-facing email communications (confirmations, welcome, or pre-arrival messaging)Proficiency with Google Workspace (Docs, Sheets, Gmail) for daily documentation and file organizationExperience with task/project management tools (ClickUp, Asana, Trello, or similar) for tracking deliverablesC2 CEFR English proficiency (near-native fluency and grammar accuracy for client-facing output)Nice-to-HavePrior experience in luxury travel, hospitality, or high-end event planningBackground in graphic design, layout, or editorial/publishing productionFamiliarity with travel itinerary or trip-planning platforms (e.g., Travefy, Axus)Experience transitioning from a part-time to full-time engagement with a solo founder or small teamBenefits Competitive Salary: Based on experience and skills Remote Work: Fully remote—work from anywhere Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting Generous PTO: In accordance with company policy Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees Direct Mentorship: Guidance from international industry experts Learning & Development: Ongoing access to resources for professional growth Global Networking: Connect with professionals worldwide Our Recruitment Process Application Screening Skills Assessment Topgrading Interview Client Interview Job Offer Client OnboardingReady to Join Us?If you’re empathetic, organized, and passionate about improving patient experiences through operational excellence, this role is for you. Apply now to help make specialized healthcare more accessible to patients across the U.S.
Work From Anywhere in LATAM
Work Schedule: 9:00 AM - 5:00 PM ET | Monday–Friday, with tight turnaround windows
About Pearl Talent
Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund.
Hear why we exist, what we believe in, and who we're building for: Watch here
About the Client
A boutique luxury travel agency serving high- and ultra-high-net-worth travelers is looking for a Travel Coordinator to transform raw, in-destination travel proposals into polished, client-ready itineraries that match the brand's white-glove standard.
Founded by a solo advisor whose client base has grown almost entirely through referrals and repeat business, the agency has outpaced its own production capacity and needs a trusted partner who can maintain its premium standard without close supervision.
About the Role
This role centers on converting raw supplier and destination-partner proposals into visually polished, on-brand itineraries in Canva, layering in personalized dining, shopping, and experience recommendations for each traveler. Success means consistently hitting sub-48-hour turnaround windows with zero client-facing errors, freeing the founder to focus on client relationships and growth.
Beyond itinerary design, the role supports pre-arrival and post-trip client communications, prepares internal briefing notes for hotel and destination partners, and keeps itinerary files and timelines organized across shared systems.
Core Responsibilities
Itinerary Design & Production
- Convert raw travel proposals from destination partners into polished, on-brand itineraries using Canva
- Layer in personalized dining, shopping, and experience recommendations for each traveler
- Standardize formatting and maintain brand voice and layout consistency across all deliverables
- Proofread all outputs for zero grammar or formatting errors before delivery
Client & Partner Communications
- Draft client-facing pre-arrival and final trip summary emails
- Prepare internal briefing notes for hotel staff and destination guides on traveler background and preferences
- Flag formatting gaps or itinerary inconsistencies proactively before they reach the client
Operations & File Management
- Track itinerary timelines and status updates across shared systems
- Organize and maintain client folders and templates for fast retrieval
- Support light project coordination, including deadline tracking across concurrent itineraries
Requirements
Must-Have
- Advanced Canva proficiency for producing polished, brand-consistent client deliverables (portfolio or work sample required)
- 2+ years of experience producing client-facing documents, itineraries, or presentations in a luxury, hospitality, or premium-brand environment
- Demonstrated track record of meeting sub-48-hour delivery turnarounds on design or content deliverables
- Experience drafting professional client-facing email communications (confirmations, welcome, or pre-arrival messaging)
- Proficiency with Google Workspace (Docs, Sheets, Gmail) for daily documentation and file organization
- Experience with task/project management tools (ClickUp, Asana, Trello, or similar) for tracking deliverables
- C2 CEFR English proficiency (near-native fluency and grammar accuracy for client-facing output)
Nice-to-Have
- Prior experience in luxury travel, hospitality, or high-end event planning
- Background in graphic design, layout, or editorial/publishing production
- Familiarity with travel itinerary or trip-planning platforms (e.g., Travefy, Axus)
- Experience transitioning from a part-time to full-time engagement with a solo founder or small team
Benefits
- Competitive Salary: Based on experience and skills
- Remote Work: Fully remote—work from anywhere
- Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
- Generous PTO: In accordance with company policy
- Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
- Direct Mentorship: Guidance from international industry experts
- Learning & Development: Ongoing access to resources for professional growth
- Global Networking: Connect with professionals worldwide
Our Recruitment Process
- Application
- Screening
- Skills Assessment
- Topgrading Interview
- Client Interview
- Job Offer
- Client Onboarding
Ready to Join Us?
If you’re empathetic, organized, and passionate about improving patient experiences through operational excellence, this role is for you. Apply now to help make specialized healthcare more accessible to patients across the U.S.
Pearl Talent is a US-based start-up that helps the top 1% of talent worldwide land long-term roles at fast-growing companies in the US and EU. Founded by Monty Ngan and Isaac Kassab, Pearl Talent helps operators all around the Philippines, Latin America, and South Africa get staffed into companies backed by Y Combinator, Sequoia, a16z, General Catalyst, and more.We believe that even though opportunity isn’t created equal in the world, ambitious talent is.
Pearl Talent is a US-based start-up that helps the top 1% of talent worldwide land long-term roles at fast-growing companies in the US and EU.
Founded by Monty Ngan and Isaac Kassab, Pearl Talent helps operators all around the Philippines, Latin America, and South Africa get staffed into companies backed by Y Combinator, Sequoia, a16z, General Catalyst, and more.
We believe that even though opportunity isn’t created equal in the world, ambitious talent is.
