Rentals Administrator

Job description

Join the Precision Team! Precision Well Servicing is currently seeking a motivated and detailed-oriented Rentals Administrator to join our team in Cold Lake. Why Work for Precision? At Precision, our people are at the heart of everything we do. We are committed to providing a supportive work environment where employees are valued, safety is a priority, and professional contributions are recognized. When you join Precision, you'll enjoy: Competitive, industry-leading compensation Comprehensive group benefits plan Defined Contribution Pension program with employer matching Employee Share Purchase Plan with company matching Supportive and engaged management team The opportunity to work alongside a team of talented professionals in the oil and gas industry About the Role As a key member of our Rentals team, the Rentals Administrator plays an important role in ensuring our internal and external customers have the right equipment to get the job done safely and efficiently. This position is responsible for administrative support of our Rentals operations. Essential Job Functions: Coordinate purchase orders for rentals, repairs, maintenance, and third-party services. Ensure accurate coding, cost allocation, and all customer requirements are met. Maintain knowledge of rental fleet operations, customer contracts, equipment utilization, and supporting documentation to facilitate tracking and reporting. Review work orders and supporting documents to prepare, validate, and process accurate customer invoices, including rental charges, repairs, and other billable items. Resolve billing discrepancies, respond to customer inquiries, and submit invoices through customer portals and electronic invoicing systems. Support financial reporting by preparing month-end accruals, maintaining records, generating operational and financial reports, and providing audit documentation as required. Drive process improvements, ensure compliance with company policies and contractual obligations, and adapt to changing priorities. Knowledge, Skills and Abilities: Strong verbal and written communication skills with a customer-focused approach. High level of professionalism, integrity, and confidentiality. Excellent organizational, time management, and prioritization skills with the ability to meet deadlines. Strong attention to detail, accuracy, information management, and problem-solving abilities. Solid understanding of basic accounting and billing principles; proficient in Excel. Experience with Cortex, OpenInvoice, ETS, or FileMaker is considered an asset. Education and Experience Requirements: High School or GED Degree in related field preferred 1-2+ years' proven working experience in an administrative role With an active and engaged operations team and the safest work practices in the industry; Precision is your first choice for a successful and rewarding career in oil and gas! We thank all candidates for their interest in Precision Well Servicing, however only those selected for an interview will be contacted.