Research Grant Specialist I

Job description

Job Summary: The Research Grant Specialist I (RGSI) – Pre-Award works with the Principal Investigator (PI) and senior level research administrators to monitor grant accounts and track expenses. Provides reconciliation and research related financial reporting of federal and non-federal grants. Serves as the liaison between departments or research groups, Sponsored Research & Funds Administration, Accounting and Finance departments. This role performs all pre-award administrative functions including, but not limited to preparing and routing internal documents for signature and processing, maintaining clear understanding of grant budgets and expenditure restrictions. Ensures compliance with all federal, state and local agencies including National Institute of Health (NIH), Department of Defense (DOD), Food and Drug Administration (FDA) and the Institutional Review Board. This position will report to senior level research administrators for day-to-day supervision of work. Primary Duties and Responsibilities: •Works as the liaison between departments or research groups and Sponsored Research & Funds Administration, Accounting, and Finance departments. •Prepares and routes internal documents for signature and processing. •Performs all pre-award administrative functions. •Monitors federal and non-federal grant accounts, tracks expenses, project reconciliation and research-related financial reporting. •Performs necessary funding corrections via direct cost transfer requests (DCTRs). •Assists in the development of financial projections for project account management. •Assists in the development and submission of progress reports. •May enter Notice of Awards (NOAs) details into databases. •May assist in the preparation and submission of documentation required for research compliance. •Participates in required training and education programs. •Assists senior level research administrators and leadership on other activities as assigned. Department Duties and Responsibilities in Academic Affairs: •Work with Department PIs as assigned and provide full pre-award support including All grant application package and Just In Time (JIT) requests. Teamwork/Customer Relation Responsibilities: •Establishes effective working relationships with cross-functional team(s) Educational Requirements: A minimum of a High School Diploma/GED is required. A Bachelor's Degree is preferred. Licenses: No license or certification required. Experience: A minimum of one year experience in administration of research grants, or equivalent combination of experience and education. Must possess proficient skills, knowledge and abilities in the following: •Communication - Ability to convey and/or receive written/verbal information to/from various audiences in different formats. Excellent verbal/written communication skills and understanding Grants, Manuscripts and Abstracts guidelines. •Budgetary & Financial -Ability to apply knowledge of accounting principles to create, monitor or operate to budget(s). Knowledge of general accounting and financial analysis required. •Knowledge of PeopleSoft strongly preferred. •Technical - Ability to use software applications and operate technological devices (e.g., computer, laptop, tablet, smartphone, etc.). Proficiency in Microsoft Office (Word, Excel, Outlook) and related applications required. •Demonstrated ability to create and utilize Excel spreadsheets for budget and data tracking. •Time Management - Ability to work within tight timeframes and meet strict deadlines. Able to handle multiple tasks with short timelines, to prioritize work, and to complete assignments in a timely, accurate manner. •Time Management - Ability to demonstrate time management and priority setting skills. Ability to work independently, set priorities and handle multiple tasks requiring attention to detail. Physical Demands: Office Environment. Frequent sitting at a desk or table with some walking, standing, bending, stooping, or carrying of light objects. Perform continuous operation of a personal computer for four hours or more. Use hands and fingers to handle and manipulate objects and/or operate equipment. Working Title: Research Grant Specialist I Department: Research Administration Business Entity: Cedars-Sinai Medical Center Job Category: Academic/Research Job Specialty: Contract & Grant Budgeting/Funding Position Type: Full-time Shift Length: 8 hour shift Shift Type: Day Base Pay: $64,500.00 - $100,000.00 Jobs for Humanity is partnering with CEDARS-SINAI to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from the following communities: Refugee, Neurodivergent, Single Parent, Blind or Low Vision, Deaf or Hard of Hearing, Black, Hispanic, Asian, Military Veterans, the Elderly, the LGBTQ, and Justice Impacted individuals. This position is open to candidates who reside in and have the legal right to work in the country where the job is located. Company Name: CEDARS-SINAI