Resource Management Officer

Job description

Company Description The Organisation for Economic Co-operation and Development ( OECD ) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting. The Directorate for Public Governance (GOV) works to help governments at all levels design and implement strategic, evidence-based and innovative policies to strengthen public governance, trust in government and democracy, respond effectively to diverse and disruptive economic, social and environmental challenges and deliver on governments’ commitments to citizens. We provide a forum for policy dialogue and exchange, common standards and principles, comparative international data and analysis to support innovation and reform across the OECD. GOV supports countries to promote good governance and democracy through more strategic, agile and action-oriented public sectors that improve the functioning of national economies and support growth. Within GOV, the Resource Management Unit (RMU) provides strategic guidance and advice on financial and human resource management, in accordance with the OECD’s financial and human resources rules, regulations and policy guidelines. GOV/RMU is looking for experienced and highly motivated Resource Management Officers to contribute to and support the financial management, human resource administration and broader resource management functions within the RMU. The role of the RMO is to provide guidance and advice on financial, budgetary and human resource management matters, in accordance with corporate financial and human resources rules, regulations and policy guidelines. This vacancy will be used to create a pool of candidates who may fill appropriate positions within GOV/RMU, according to business needs and the profiles of selected candidates. Job Description Financial Management Ensure that expenditures are correctly and appropriately recorded. Identify and regularise any anomalies. Liaise with PBF counterparts to resolve any inconsistencies. Control transactions for expenditures, checking the validity of the supporting documentation and compliance with the OECD’s financial policies and practices. Review accounts to ensure that expenditures and financial commitments accurately reflect the state of play. Assist in the annual closing of the accounts and opening of the following year’s accounts. Ensure complete and accurate financial records for audit purposes. Provide financial guidance and support to Programme Managers, and assist in the preparation of draft budget proposals. Plan and allocate budgetary resources, track commitments, prepare financial reports and budgetary outturns, and assist in managing procurement processes. Contribute to the review of voluntary contribution offers and agreements, including the financial aspects of contracts, and support VC acceptance processes, ensuring compliance with OECD rules and donor requirements. Contribute to the preparation and tracking of voluntary contribution budgets, commitments, expenditure and reporting deadlines, and prepare financial reports for donors in a timely and accurate manner. Ensure compliance with the OECD’s financial regulations, instructions, procedures, policies and practices, using corporate financial and administrative processes, systems and tools. Coordination of Workflow Manage information flow, advise on the full range of administrative issues covered by the function, and flag priority and sensitive issues, as appropriate. Oversee and/or review and approve mission orders and expense claims, ensuring compliance with financial regulations and standard operating procedures. Organise information, including management of databases, dashboards and Teams channels, proposing developments and improvements as required, and keeping records updated. Human Resources Support Monitor the status of staff contracts and carry out related administrative and budgetary tasks. As requested, assist in the administration and co-ordination of recruitment campaigns, including the recruitment of associated staff, by communicating with candidates, applying the relevant OECD processes and using corporate HR systems throughout the administrative process. Assist with the onboarding of new hires, ensuring that the necessary administrative, personnel and IT-related arrangements are made to facilitate smooth integration into the Organisation. Stay abreast of corporate HR management reforms, deadlines, guidelines and best practices. Other duties Seek out areas to improve efficiency, proactively improving internal administrative and financial processes. Assist in keeping the Directorate’s guidance and policies up to date. Participate in meetings of the Resource Management Advisor (RMA) community, attend specific meetings organised by corporate services, and keep up to date with corporate developments in policies, rules, processes and systems. Qualifications Ideal Candidate Profile Academic Background A university degree in business or public administration, finance, accounting, human resources management or a closely related field. Professional Background Minimum of 3 years of proven experience in financial management, budget management and/or human resources management, preferably in an international context. Proven experience in the interpretation and application of financial and/or human resources management procedures and policies. Experience in the analysis of quantitative and qualitative data and information. Knowledge of the structure, processes and regulations of an international organisation would be an advantage. Experience supporting the financial management or administration of grant agreements and voluntary contributions, including European Commission funding, would be an advantage. Proven ability to cope with conflicting requests and strict deadlines, communicate clearly and work effectively in a multicultural environment. Tools Very good level of experience in using resource management applications such as SAP, OBMR, Business Objects (BO), SmartRecruiters, PowerBI, Concur or the ability to very quickly master the use of such applications. Excellent command of Microsoft Office software and demonstrated aptitude with Excel, are required. Additional Information Core Competencies OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 2); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 1); Achieve Results (Level 1); Innovate and Embrace Change (Level 1). To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies Languages Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level. Closing Date This vacancy should be filled as soon as possible, and applications should reach us no later than midnight 14 June 2026 (Paris time). Contract Duration This vacancy will be used to fill multiple positions. The appointment type will be determined based on the needs of the Directorate and will be confirmed when an offer of employment is made to the selected candidate. Please note that our Rules and Regulations stipulate that the mandatory retirement age is 67. What the OECD offers Monthly salary starts at 4 502.33 EUR, plus allowances based on eligibility, exempt of French income tax. Click here to consult the Staff Regulations applicable to officials of the OECD. Please note that from 1 July 2025, all Official appointments will be made under the OECD’s new contractual modalities . Click here  to learn more about what we offer and why the OECD is a great place to work. Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life. Please note that the appointment may be made at one grade lower in the specified job family, based on the qualifications and professional experience of the selected applicant. This vacancy may be used to create a pool of candidates for comparable positions, both for open-ended and fixed-term functions. Selection Process For retained candidates, the selection process may include a video-recorded interview, job-based assessment and panel interviews. The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries , irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities. The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.