Resourcing Manager (Event Production)

Job description

### **Experience Without Limits** **Come shape the future of brand experience.** **At Jack Morton, we design and build**head-turning, smile-inducing, impact-driving brand experiences that redefine what experiential marketing can achieve. We help our clients **unlock the full value of experiences** by turning bold ideas into meaningful connections. **That takes a team that's bold, curious, and acts as one.** We build on each other's ideas, challenge conventions, and show up for one another every day. Here, you'll do your best work, grow quickly, and partner across clients, disciplines, and global teams to bring new ideas to life. This is a place where curiosity drives what’s next, boldness raises the bar, and every win is shared. Where ownership is expected, egos are left at the door, and the work reflects the passion and talent of the people behind it. Experience without limits—in your work, your growth, and your impact. **That brings us to you.** You are a**Resourcing Manager** who will drive freelance recruiting and team building in our fast-paced creative agency. You will act as a crucial conduit of information between account, production and creative departments. You will be responsible for leading staffing decisions, ensuring proper staff utilization of the office and review project health from the perspective of hours spent. You will also support office management. This position requires strong organizational and planning skills, decision-making within the scope of the position’s responsibilities, and the use of discretion and good judgment. This role will be reporting into the Director of Production for Asia based in Singapore. **What you’ll be doing** **Core Responsibilities** - Grow and manage our freelance pool of creatives, production and account talent – we want a revolving door of amazing people to meet! - Lead meetings relating to resource management - Be the conduit of information between account, production and creative - Own the planning document that allocates resource to projects, and present potential resource configurations based on requirements and availability - Provide consultative guidance for project teams when developing project plans and approach. This may include talent recommendations, guidance on hours needed to complete the project, and provide proactive solutions for delivering client and pitch work - Proactively manage team bandwidth tracking hours per week, throughout the year. Flag and provide solutions when the bandwidth exceeds reasonable expectations. - Negotiate contracts and equitable fees with freelancers/suppliers working closely with the main stakeholders to ensure that resourcing is on budget - Understand staff skillsets and assign resources based on resource skillset and project needs - Provide leadership and direction to creative staff, managing the creative workflow process through regular check-ins to ensure high quality creative output that is aligned with our vision of a brand experience agency - Manage projects to ensure that creative resources (external and internal) are assigned and scheduled effectively, costs are monitored, and appropriate budgets are developed - Participate in project kick-off and debrief sessions whenever possible to ensure efficient resourcing and recap **Recruitment and Project Staffing** - You’ll manage full cycle freelancing recruiting process using the internal systems - Facilitate interview process and hiring discussions with interviewers and hiring managers - Drive offer process, including offer approval, extending offers and closing candidates - Ensure freelancers have a positive experience at Jack, streamlined to allow them to do a great job with minimum administrative delay whilst completing all necessary paperwork in a timely fashion - Play an active role in freelancer retention - Act as an internal and external representative of Jack Morton - Help drive and maintain the agency culture - Create a positive environment daily where creativity can flourish **The person we are looking for, would ideally have** - Worked in Events Production as a recruiter, a resource manager or a project manager by title, but more than that, you see yourself as a staffing problem solver. You love spreadsheets and tracking data and understand that using data improves overall decision making - Solid understanding of events production, the people and work that goes into it - Strong negotiation, communication and problem-solving skills - Contagious passion for the power of brand experiences in a digital age - Experience setting up, documenting and executing a resourcing process - You are organized and able to handle multiple tasks in a fast-paced environment - You care about the team and ensure that they are not only busy, but working on the kinds of things that make them excel - Ability to handle sensitive and confidential information - You have a sense of humor – you take work seriously, but not yourself ***Equal Employment Opportunity*** *Jack Morton is proud to be an equal opportunity employer. Jack Morton is committed to building a culture where all employees are seen as equal, are respected and where all opinions are heard. We take pride in our inclusive hiring, as well as our diverse workforce and we welcome applications from all qualified candidates.* *We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at [jobaccomodations@jackmorton.com.](mailto:jobaccomodation@jackmorton.com)* *This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered.* \*\*\*JOB SCAM ALERT\*\*\* We have recently become aware that individuals not associated with Jack Morton have fraudulently used our name – and the names of some of our employees – to solicit applications for fake jobs, to conduct fake job interviews and to make fake job offers. **Any request to schedule an interview and any bona fide offer of employment will only come from an authorized representative of Jack Morton with an email address [“@jackmorton.com](mailto:%E2%80%9C@jackmorton.com)” or “@jackmorton.co.uk” or "@impact-xm".** We will never require an applicant to provide credit card or banking information to cover any supposed advance costs. If you have provided personal information in connection with a fake job offer or interview and you are concerned, we suggest that you take appropriate action. Jack Morton takes these activities very seriously and are taking appropriate steps to shut down this fraudulent activity. We urge you to be careful when sharing your personal information and to be aware of scams involving fake job postings and job offers.