Risk and Compliance Coordinator

Job description

Job Purpose The Risk & Compliance Coordinator is responsible for the administration of Liliʻuokalani Trust’s Risk and Compliance Department. This position provides support to the Risk and Compliance Director primarily in the areas of risk management, compliance administration, contract administration, as well as administrative duties. The Risk & Compliance Coordinator provides support at the paraprofessional level in the form of technical documents preparation and review in support of risk prevention, compliance administration, and contract administration activities. This role is responsible for performing related compliance and risk management research, administrative and analytical work, proposing standard processes and procedures, and maintaining accurate records in accordance with these activities and as required by compliance rules. The Risk & Compliance Coordinator must be able to identify and understand issues, challenges and opportunities in order to draw conclusions, identify best course of action, and proceeding in a manner that is consistent policies and procedures and in full consideration of available facts, limitations, and potential consequences. In lieu of Risk & Compliance Director, Contracts Manager, and Safety Program Manager, the Risk & Compliance Coordinator will handle inquiries of a routine nature and relay more complex issues to the Director, Manager(s) or appropriate Leadership teammate as appropriate. Essential Responsibilities Risk and Compliance Administration • Performs research as assigned, including both library and internet-based research to ensure contracts and operations are aligned and compliant with regional, industry, state, and federal regulations as well as Liliʻuokalani Trust policies and procedures. • Creates tracking systems and procedures to ensure all compliance documents are up to date in accordance with set timelines. • Collaborates with teammates to gain overarching understanding of Liliʻuokalani Trust operations and need for standard operating procedures on the area of compliance maintenance. Partners with other Liliʻuokalani Trust leaders to draft Standard Operating Procedures proposals and process tracking systems. • Under direction of Risk and Compliance Director, evaluates tracking systems and procedures to verify effectiveness and accuracy of operations as well as identifying areas for improvement and corrective action. • Maintain risk and compliance documents in compliance with Liliʻuokalani Trust procedures. Other • Contributes to Liliʻuokalani Trust’s success through collaboration, communication, and knowledge-sharing with all teammates to improve team and organizational results. • Perform other duties as assigned. Education • Associate’s degree in Paralegal/Legal Studies or equivalent combination of education and related experience. Preferred, Bachelor’s degree. • Three years of office experience. • At least one year of risk, compliance, and/or contract related experience preferred. • Proficient knowledge of Microsoft Office applications: Word, Excel and PowerPoint and experience. Job Competencies • Maintain confidentiality of sensitive information. • Ability to work in fast-paced environment with tight deadline to meet and is results-driven. • Skill in exercising initiative, resourcefulness, and sound judgment with an ability to solve problems and make decisions. • Skill in prioritizing ongoing and new projects, as well as conducting research and gathering information for legal purposes. • Skill in communicating efficiently and effectively both orally and in writing with a variety of people internal and external to the organization. • Skill in continuously seeking to improve the quality of service and processes. Organization Competencies • Alignment with Queen’s legacy: Understanding and appreciation of Queen Liliuokalani’s story, her legacy and the Hawaiian Culture is foundational to staff’s commitment to working with our Hawaiian children, families and communities. Demonstrates respect for and appreciation of Hawaiian values history, and culture, understanding its implication in one’s work, in fostering meaningful relationships, and in embracing the community served. • Ho`omau i ka `imi Na`auao (Continuous Learning and Improvement): Committed to creating and reinforcing an environment of continuous learning and improvement. • Ho`ike i na Mana`o Pono (Effective Communication): Communicates with those we serve and each other in a consistent manner that results in mutual understanding, harmony, and action. • No'ono'o loi (Critical Thinking and Problem Solving): Actively and skillfully understands, conceptualizes, applies, analyzes, synthesizes, and/or evaluates information and develops and supports fact-based analyses and recommendations • Ho'o kumu a'e or `Imi hakuhia (Innovation): Identifies and integrates creative ideas into new or existing services and promotes effective problem-solving. • Pilina Ho`ohana a me ka Hana Hilina`i (Building Relationships and Creating Trust): Manages relationships to create optimal opportunities and move the organization forward. • Alu Like I ka Hana (Teamwork): Works cooperatively and collaboratively with others throughout the organization in alignment with the organization's objectives. • Ho`onui I ka `Ike (Capacity Building): Encourages personal growth by exhibiting trust and a belief in the capacity of others. Mental and Physical Demands: • Perform light physical work, including climbing, stooping, kneeling, crouching, reaching, and lifting weight of up to 25 pounds. Exposed to outdoor climate and diverse terrain. Terms and Conditions of Employment As a condition of employment, employee will be subject to Liliʻuokalani Trust’s policies and procedures. Job Title: Risk & Compliance Coordinator Reports to: Director, Risk and Compliance FLSA Status: Non-exempt; Full-Time Aligned Executive: VP, Chief People Officer Kipuka: Liliʻuonamoku – Honolulu, Hawaii Department: Administration Liliʻuokalani Trust is an Equal Opportunity Employer. We strive to recruit, train, and retain innovative talent from a diverse candidate pool. All employment decisions will be based on merit, competence, performance, and business needs. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity or expression, religion, ancestry, genetic information, citizenship, marital/civil union status, arrest and court record, domestic or sexual violence victim status, credit history, disability or veteran/military status or other applicable legally protected characteristics.