Safety & Compliance Coordinator

Job description

Position: Safety & Compliance Coordinator Department: Venue Operations: Safety and Security Reporting Relationship: Supervised by Manager of Compliance & Standards Status: Full-Time (Non-Exempt) Position Summary The Safety & Compliance Coordinator plays a critical role in ensuring the organization adheres to regulatory, safety, and operational standards. This individual will manage administrative duties related to compliance, schedule and oversee inspections, develop and maintain Standard Operating Procedures (SOPs), coordinate safety committees, and work proactively to ensure the safety and security of the organization's facilities. Primary Responsibilities Building Safety • Conduct regular facility walkthroughs to identify and mitigate potential safety hazards. • Coordinate and oversee the maintenance and inspection of safety equipment (e.g., fire extinguishers, alarms, and emergency exits). • Lead efforts to implement and maintain emergency response plans, including evacuation drills and incident reporting procedures. Standard Operating Procedures (SOPs) • Draft, update, and distribute SOPs to ensure consistency in operational practices across departments. • Collaborate with department leads to ensure SOPs are practical, clear, and align with regulatory requirements. • Train staff on new or revised SOPs. Inspections and Audits • Schedule, coordinate, and oversee routine and non-routine inspections of facilities to ensure compliance with safety and regulatory standards. • Collaborate with third-party inspectors and internal teams to address and resolve inspection findings. • Monitor and ensure compliance with local, state, and federal regulations, including OSHA, ADA, and fire safety codes. Safety Committee Coordination • Serve as the primary coordinator for the organization’s health & safety committees, including scheduling meetings, preparing agendas, and documenting meeting minutes. • Monitor and track safety committee action items and ensure timely resolution. • Promote a culture of safety and compliance within the organization. Administrative Duties • Maintain accurate and up-to-date records of compliance-related activities, inspections, certifications, and training documentation. • Prepare reports and documentation for internal and external audits. • Assist with the creation and distribution of compliance-related communication and training materials. • Other duties as assigned Minimum Qualifications Education, Experience, and Qualifications • Bachelor’s degree in Business Administration, Occupational Safety, Compliance, or a related field (or equivalent work experience). • 2+ years of experience in a compliance, safety, or administrative role, preferably in a facility management or operational setting. • Must be available to work during evenings, weekends, and holidays when necessary. • Must pass pre-employment screens Preferred Qualifications • Certification in a related field (e.g., Certified Safety Professional, Compliance Manager Certification). • Experience in coordinating safety committees or similar groups. Skills and Competencies • Strong organizational and administrative skills with attention to detail. • Excellent written and verbal communication skills, with the ability to draft clear and concise documents such as SOPs and reports. • Proficiency in using office software (e.g., Microsoft Office Suite) and compliance-related tools or software. • Knowledge of regulatory standards (e.g., OSHA, ADA, fire codes) and safety practices. • Ability to work independently, manage multiple projects, and meet deadlines. Physical Requirements • Standing for extended periods of time • Walking throughout the stadium and stadium grounds • Ability to lift at least 30 lbs. Work Environment • This job operates in both interior and exterior environments and at times will include inclement weather. • Primarily office-based with regular visits to on-site facilities. • Use of standard office equipment such as computers, phones, photocopiers, etc. • Monday- Friday 8:00 am-5:00 pm (as well as stadium events which may include nights, holidays and weekends) • This position will work at least 40 hours per week. Tepper Sports & Entertainment is an equal opportunity at-will employer and do not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation, or national origin.