Safety Compliance Specialist

Job description

COMPANY OVERVIEW Upchurch is a rapidly growing, full-service building engineering company providing mechanical, plumbing, HVAC, and electrical services across the southeastern United States. Founded in 1970 and headquartered in Horn Lake, MS, Upchurch has grown through both organic expansion and strategic acquisitions, establishing a strong reputation for quality, reliability, and service excellence. We offer end-to-end solutions—from design and installation to ongoing maintenance and emergency support—helping clients maximize building performance, energy efficiency, and equipment lifespan. POSITION SUMMARY The Safety Administrator is responsible for supporting the administration, coordination, and continuous improvement of Upchurch’s safety programs, systems, and training initiatives. This role plays a key part in maintaining the company’s safety culture by managing safety-related systems, supporting field and operational safety leaders, coordinating training activities, and ensuring accurate documentation and reporting. The primary responsibility of this position is administration and support of the company’s HSI Safety Management, Learning Management System and Contractor Safety Pre-Qualification platforms; including training assignments, compliance tracking, reporting, and user support. The Safety Administrator will work closely with Safety Managers, Operations, Human Resources, and field leadership teams to support company-wide safety initiatives, regulatory compliance, and workforce development efforts. The ideal candidate is highly organized, detail-oriented, collaborative, and passionate about supporting a proactive safety culture. KEY RESPONSIBILITIES Safety Systems Administration - Administer and maintain the HSI Safety Management and Learning Management System. - Management of Contractor Safety Pre-Qualification platforms. - Manage user setup, training assignments, compliance tracking, certifications, and reporting within the system. - Manage internal Sharepoint Safety Page. - Monitor employee training completion and assist with follow-up communications and compliance activities. - Support system enhancements, updates, troubleshooting, and continuous improvement initiatives. - Generate and distribute safety metrics, dashboards, and compliance reports. - Other duties as assigned. Safety Training Coordination - In conjunction with local Safety Coordinators and the Safety Training Manager, coordinate company-wide in-person safety training activities including: - OSHA training - High-risk work training - New hire safety orientation - Recurring compliance training - Safety certifications - Toolbox talks and training documentation - Schedule training sessions and coordinate logistics for in-person and virtual training programs. - Maintain accurate training records and certifications. - Assist with development and distribution of training materials and communications. Safety Program Support - Provide administrative and operational support to Safety Managers and field safety personnel. - Assist with incident reporting documentation and record management. - Support regulatory and compliance documentation processes. - Maintain safety files, records, policies, procedures, and audit documentation. - Assist with safety initiatives, campaigns, and employee engagement efforts. Reporting & Compliance - Ensure safety records and training documentation are accurate, complete, and audit ready. - Assist with preparation of reports related to: - Training compliance - Incident tracking - Safety metrics - Regulatory reporting - Support compliance with OSHA and company safety standards. Cross-Functional Collaboration - Partner with Operations, Human Resources, Learning & Development, and field leadership teams to support safety initiatives and workforce development programs. - Support onboarding activities related to safety training and compliance requirements. - Promote a positive, proactive, and service-oriented safety culture across the organization. QUALIFICATIONS - High school diploma; associate’s or bachelor’s degree preferred. - 3+ years of administrative, training coordination, safety support, or related experience. - Experience working with learning management systems (LMS), safety management and/or contractor safety pre-qualification systems. - Strong organizational and administrative skills. - Strong attention to detail and accuracy. - Excellence in Microsoft Office Suite, Excel, Word, PowerPoint and Sharepoint. - Excellent communication and customer service skills. Preferred Qualifications - Experience with HSI or similar safety/LMS platforms. - Experience with any Contractor Safety Pre-Qualification system. - Experience supporting safety programs within construction, field service, industrial, or mechanical services environments. - Knowledge of OSHA standards and safety compliance requirements. - Experience coordinating training programs and maintaining compliance documentation. Benefits: - Competitive pay based on experience. - Health, dental, and vision insurance. - Paid time off and holiday pay. - Opportunities for professional development and certification assistance. Equal Employment Opportunity: Upchurch Companies provides equal employment opportunities to all employees and applicants. We prohibit discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.