Sale Coordinator, Classic Art - Islamic & Indian Art, Rugs & Carpets (Fixed Term Contract)

Job description

The Company Christie’s, the world’s largest art business, is an exciting & enriching place to work. Whether in our Specialist Art Departments or in our Operational teams, we are all working together to sustain the success of this 260 year old company, bringing fresh ideas whilst not forgetting our history and our shared values: Integrity, Excellence, Innovation, Responsibility & Relationships. Colleagues across all departments are passionate about what they do and a role at Christie’s offers an inspiring opportunity to work alongside industry leaders throughout the company. Why This Role Matters The primary function of this role is the coordination of auctions and private sales across the Islamic & Indian Art, Rugs & Carpets department within the Classic Art Group. The Sale Coordinator monitors and tracks all activities and elements related to incoming property, manages the different sale process and ensures deadlines are met in collaboration with all stakeholders involved. The Sale Coordinator acts as client liaison, ensuring all sale paperwork is completed and processed in accordance with the relevant compliance guidelines and that property charges are accurately reflected in Christie's systems. In addition, the successful candidate will provide support to the business managers in the operational, financial, administrative and marketing management of the relevant sales, with an opportunity to supervise interns, apprentices and graduate trainees. What you’ll be doing Acting as the project manager for sales, coordinating all activities related to property including auction and private sale consignments for Islamic & Indian Art, Rugs & Carpets with the relevant support departments such as Legal, Business Support Group, Client Accounting, Art Transport, Post-Sale, Private Sale Service Centre etc. Managing the end‑to‑end consignment process, including draft seller agreements, stock order creation and compliance documentation such as Cultural Property and Provenance certification Oversee the sale catalogue process in collaboration with Specialists and Cataloguers, ensuring deadlines are met and information is accurately captured Balance auction and private sale deadlines Overseeing shipping arrangements such as client & business approvals, export licenses and scheduling Tracking property status in internal systems and resolving open issues or missing items Coordinating property movement requests including transfers, temporary releases and hand carries Managing client charges and ensuring accurate reporting in internal systems Monitoring sale and catalogue deadlines and ensuring the wider team remains on schedule Preparing clear handovers and documentation for the Post‑Sale Service team Managing the catalogue production process, liaising with cataloguing, photography and production teams Supporting the delivery of seller marketing commitments Coordinating operational aspects of auction exhibitions and private sale viewings Managing reserve amendments and issuing pre‑sale documentation to clients Supporting sale activities including client views, condition reports and registering bidding requests Overseeing sale interest and managing telephone bidding Delivering weekly auction and private sale pipeline meetings with stakeholders What your day might look like · Following up with clients to gather missing consignment information such as KYC, Cultural Property documentation i.e., PCIO/PCCO, contracts etc. · Maintaining and reviewing the Sale Runners and chasing outstanding property, delivery dates, or compliance paperwork such as Art Loss Register certificates · Consigning Private Sale Seller Agreements and invoicing same day · Working on resolving historic auction inventory i.e. property damages, making stock, liaising with shippers and restorers · Liaising with Operations, Photography and the Production Studio to keep catalogue deadlines on track · Preparing shipping instructions and coordinating with external shipping partners · Troubleshooting logistical or client‑related issues as they arise · Supporting Specialists during viewings and pre‑sale activity · Preparing post‑sale handover notes and actions for the relevant teams · Coordinating daily communications across multiple teams to ensure sale readiness What you’ll bring to the team · Good understanding of Compliance documentation and Cultural Property requirements · At least 3 years of related administrative and/or project management experience. · Strong client service skills with clear written and verbal communication · Excellent project management, time management and multi‑tasking abilities · High attention to detail with strong follow‑up and organisational skills · Creative problem‑solving and the confidence to take initiative · Ability to work collaboratively across locations and teams · Ability to work independently when required · Strong working knowledge of JDE, COS and CANVAS · Proficiency in Excel and Outlook Salary: £32,000-£37,000 #LI-Hybrid