Sales Assistant (Remote) – CRM, Scheduling & Sales Operations SupportPosition Type: Full-Time, Remote Working Hours: U.S. Business Hours (Aligned with Sales Team Schedules)About the RoleWe’re hiring a Sales Assistant to support a fast-moving sales team by keeping everything organized, accurate, and moving forward.This is an execution-heavy, detail-driven role — you’re not selling, but you’re critical to making sales happen.You’ll manage CRM data, coordinate meetings, prepare proposals, and ensure sales reps have everything they need to close deals.If you’re organized, proactive, and thrive behind the scenes — this role is for you.What You’ll OwnCRM Management (Core Focus)Maintain clean, accurate CRM data across:SalesforceHubSpotZoho CRMPipedriveUpdate leads, contacts, and opportunities dailyRemove duplicates, fix missing fields, and maintain data hygieneEnsure pipeline visibility is always accurateScheduling & Sales CoordinationSchedule calls, demos, and follow-ups across time zonesUse tools like:Google CalendarOutlookCalendlyEnsure sales reps are fully prepared before every meetingCoordinate internal prep sessions and follow-upsProposal & Document SupportDraft, format, and proofread:Sales proposalsQuotesPresentationsSupport RFP/RFI responses using templatesCreate polished materials using:Google SlidesMicrosoft PowerPointCanvaReporting & Sales MetricsGenerate weekly/monthly reports:Pipeline activityConversion ratesSales KPIsMaintain dashboards for leadership visibilityEnsure reporting is accurate and on timeCommunication & Follow-UpsDraft follow-up emails after meetingsSend reminders, thank-you notes, and next stepsSupport inbound lead routing and initial responsesCross-Team CoordinationWork with:Marketing (lead flow & campaigns)Finance (contracts & approvals)Operations (order processing)Track handoffs to ensure nothing falls through the cracksWhat Success Looks LikeCRM is always clean, structured, and reliableMeetings are scheduled without friction or conflictsSales reps are fully prepared before every callReports are accurate and delivered on timeNo delays in proposals, follow-ups, or communicationWhat Makes You a Strong FitExtremely organized and detail-orientedStrong written communicator (you’ll draft emails daily)Proactive — you fix issues before being askedComfortable managing multiple prioritiesEnjoy supporting others and enabling successRequirements (Must-Have)Experience1–2 years in:Sales supportAdministrative rolesOperations or coordination rolesCore SkillsHands-on experience with at least one CRMStrong scheduling and calendar managementProficiency in:Google Workspace or Microsoft OfficeClear, professional written EnglishNice to HaveExperience creating proposals or sales decksExposure to SDR/BDR workflowsExperience in:B2B SaaSMarketing agenciesProfessional servicesBasic reporting skills (Excel, dashboards, pivot tables)What a Typical Day Looks LikeUpdate CRM data and clean pipeline recordsSchedule meetings and coordinate calendarsPrepare proposals, decks, and documentsGenerate reports for sales leadershipSend follow-ups and manage communicationCoordinate across teams to keep deals movingIn short: You keep the sales engine organized, efficient, and moving forward.Key Metrics (KPIs)CRM accuracy (no duplicates, complete records)On-time scheduling and meeting coordinationError-free proposals and documentsReporting accuracy and consistencyFeedback from sales team on support qualityWhy This Role Stands OutClear ownership without sales pressureHigh visibility impact on revenue teamsOpportunity to grow into:Sales OpsAccount ManagementRevenue OperationsInterview ProcessInitial Phone ScreenVideo Interview with Pavago RecruiterPractical Task (CRM cleanup + proposal draft)Client InterviewOffer & Background VerificationApply NowIf you’re someone who thrives on organization, execution, and making teams more effective, this role gives you a clear path into sales operations and revenue support.Apply now and become the backbone of a high-performing sales team.
Sales Assistant (Remote) – CRM, Scheduling & Sales Operations Support
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours (Aligned with Sales Team Schedules)
About the Role
We’re hiring a Sales Assistant to support a fast-moving sales team by keeping everything organized, accurate, and moving forward.
This is an execution-heavy, detail-driven role — you’re not selling, but you’re critical to making sales happen.
You’ll manage CRM data, coordinate meetings, prepare proposals, and ensure sales reps have everything they need to close deals.
If you’re organized, proactive, and thrive behind the scenes — this role is for you.
What You’ll Own
CRM Management (Core Focus)
- Maintain clean, accurate CRM data across:
- Salesforce
- HubSpot
- Zoho CRM
- Pipedrive
- Update leads, contacts, and opportunities daily
- Remove duplicates, fix missing fields, and maintain data hygiene
- Ensure pipeline visibility is always accurate
Scheduling & Sales Coordination
- Schedule calls, demos, and follow-ups across time zones
- Use tools like:
- Google Calendar
- Outlook
- Calendly
- Ensure sales reps are fully prepared before every meeting
- Coordinate internal prep sessions and follow-ups
Proposal & Document Support
- Draft, format, and proofread:
- Sales proposals
- Quotes
- Presentations
- Support RFP/RFI responses using templates
- Create polished materials using:
- Google Slides
- Microsoft PowerPoint
- Canva
Reporting & Sales Metrics
- Generate weekly/monthly reports:
- Pipeline activity
- Conversion rates
- Sales KPIs
- Maintain dashboards for leadership visibility
- Ensure reporting is accurate and on time
Communication & Follow-Ups
- Draft follow-up emails after meetings
- Send reminders, thank-you notes, and next steps
- Support inbound lead routing and initial responses
Cross-Team Coordination
- Work with:
- Marketing (lead flow & campaigns)
- Finance (contracts & approvals)
- Operations (order processing)
- Track handoffs to ensure nothing falls through the cracks
What Success Looks Like
- CRM is always clean, structured, and reliable
- Meetings are scheduled without friction or conflicts
- Sales reps are fully prepared before every call
- Reports are accurate and delivered on time
- No delays in proposals, follow-ups, or communication
What Makes You a Strong Fit
- Extremely organized and detail-oriented
- Strong written communicator (you’ll draft emails daily)
- Proactive — you fix issues before being asked
- Comfortable managing multiple priorities
- Enjoy supporting others and enabling success
Requirements (Must-Have)
Experience
- 1–2 years in:
- Sales support
- Administrative roles
- Operations or coordination roles
Core Skills
- Hands-on experience with at least one CRM
- Strong scheduling and calendar management
- Proficiency in:
- Google Workspace or Microsoft Office
- Clear, professional written English
Nice to Have
- Experience creating proposals or sales decks
- Exposure to SDR/BDR workflows
- Experience in:
- B2B SaaS
- Marketing agencies
- Professional services
- Basic reporting skills (Excel, dashboards, pivot tables)
What a Typical Day Looks Like
- Update CRM data and clean pipeline records
- Schedule meetings and coordinate calendars
- Prepare proposals, decks, and documents
- Generate reports for sales leadership
- Send follow-ups and manage communication
- Coordinate across teams to keep deals moving
In short:
You keep the sales engine organized, efficient, and moving forward.
Key Metrics (KPIs)
- CRM accuracy (no duplicates, complete records)
- On-time scheduling and meeting coordination
- Error-free proposals and documents
- Reporting accuracy and consistency
- Feedback from sales team on support quality
Why This Role Stands Out
- Clear ownership without sales pressure
- High visibility impact on revenue teams
- Opportunity to grow into:
- Sales Ops
- Account Management
- Revenue Operations
Interview Process
- Initial Phone Screen
- Video Interview with Pavago Recruiter
- Practical Task (CRM cleanup + proposal draft)
- Client Interview
- Offer & Background Verification
Apply Now
If you’re someone who thrives on organization, execution, and making teams more effective, this role gives you a clear path into sales operations and revenue support.
Apply now and become the backbone of a high-performing sales team.
Pavago - Connecting You to Global Remote Opportunities 🌍At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.🌟 Why Consider Opportunities Through Pavago?Competitive Pay: Command the salary you deserve, regardless of where you reside.Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀Explore global opportunities with us today!"
Pavago - Connecting You to Global Remote Opportunities 🌍
At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.
🌟 Why Consider Opportunities Through Pavago?
Competitive Pay: Command the salary you deserve, regardless of where you reside.
Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.
Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.
Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.
Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀
Explore global opportunities with us today!"
