Sales Assistant (CRM, Scheduling & Sales Operations) – Remote | U.S. HoursPosition Type: Full-Time, Remote Working Hours: U.S. Business HoursAbout the RoleAt Pavago, one of our clients is hiring a highly organized Sales Assistant to support day-to-day sales operations, CRM management, scheduling, reporting, and proposal coordination.This is an execution-focused role designed to keep the sales team organized and focused on selling.You’ll support the sales process by managing:CRM and pipeline dataSales scheduling and coordinationProposals and sales documentsReporting and dashboardsProspect follow-upsCross-functional sales workflowsIf you’re detail-oriented, proactive, and enjoy keeping sales processes organized and moving forward, this role is a strong fit.What You’ll OwnCRM & Pipeline ManagementMaintain accurate records across CRM platforms such as:SalesforceHubSpotZoho CRMPipedriveUpdate:LeadsContactsOpportunitiesDeal stagesNotes and activitiesPerform regular CRM clean-upIdentify and correct duplicate, incomplete, or outdated recordsEnsure CRM data remains clean, accurate, and reporting-readyHelp maintain clear visibility across the sales pipelineScheduling & Sales CoordinationSchedule:Sales callsProduct demosFollow-up meetingsInternal sales discussionsCoordinate calendars across multiple time zonesUse tools such as:Google CalendarOutlookCalendlyManage reschedules, conflicts, and meeting remindersPrepare agendas, materials, and relevant account context before meetingsEnsure sales representatives are prepared and informedProposals & Sales DocumentationPrepare, format, proofread, and organize:Sales proposalsQuotesPresentationsClient-facing documentsAssist with RFP and RFI responses using approved templatesCreate and update sales materials using:Google SlidesPowerPointCanvaEnsure documents are accurate, professional, and delivered on timeSales Reporting & MetricsPrepare weekly and monthly sales reportsTrack:Pipeline activityConversion ratesDeal progressionSales KPIsMaintain dashboards and reporting systemsEnsure reporting remains accurate and consistent across systemsProvide sales leadership with clear pipeline visibilityCommunication & Follow-UpDraft professional:Follow-up emailsMeeting remindersMeeting summariesInternal updatesSupport inbound lead routing and response coordinationTrack follow-ups to ensure opportunities don’t fall through the cracksMaintain timely communication with prospects and internal stakeholdersHelp sales representatives maintain momentum throughout the sales cycleCross-Functional Sales SupportCollaborate with:SalesMarketingFinanceOperationsCoordinate lead handoffs and internal approvalsSupport contract processingAssist with customer onboarding handoffs after deals closeHelp eliminate communication gaps and operational delaysRequired Experience & Skills1–2+ years of experience in:Sales SupportSales AdministrationAdministrative SupportOperations CoordinationExecutive AssistanceHands-on experience with CRM platforms such as:SalesforceHubSpotZoho CRMPipedriveStrong proficiency with:Google WorkspaceMicrosoft OfficeExperience with calendar and scheduling coordinationStrong written English communication skillsExcellent attention to detailStrong organizational and time-management skillsAbility to manage multiple priorities and deadlinesComfortable working independently during U.S. business hoursNice to HaveExperience supporting Account Executives, SDRs, BDRs, or sales leadershipExperience preparing:Sales proposalsPresentationsQuotesSales collateralFamiliarity with B2B sales workflowsExperience in:SaaSProfessional servicesRecruitingMarketingBasic reporting and analytics experienceFamiliarity with:Excel Pivot TablesGoogle Sheets reportingSales dashboardsExposure to contract processing or customer onboardingTools You May UseSalesforceHubSpotZoho CRMPipedriveGoogle WorkspaceMicrosoft OfficeCalendlyGoogle CalendarOutlookCanvaGoogle SlidesPowerPointWhat Makes You a Strong FitYou’re highly organized and naturally detail-orientedYou enjoy keeping systems, schedules, and pipelines cleanYou communicate clearly and professionallyYou’re proactive with follow-ups rather than waiting for remindersYou can manage several priorities without losing accuracyYou take ownership of administrative details from start to finishYou enjoy helping sales teams operate more efficientlyWhat a Typical Day Looks LikeYou might start your day by reviewing the CRM, updating pipeline records, and checking upcoming sales meetings.Throughout the day, you’ll coordinate calls, prepare proposals, send prospect follow-ups, update dashboards, and help Account Executives stay on top of active opportunities.You’ll also coordinate with Marketing, Finance, and Operations to keep lead handoffs, approvals, contracts, and onboarding workflows moving.In short: you keep the sales engine organized behind the scenes so the sales team can spend more time selling and closing deals.Key Metrics for SuccessCRM accuracy and data cleanlinessTimely completion of sales follow-upsScheduling accuracy and efficiencyProposal and document turnaround timePipeline reporting accuracyZero missed meetings or critical follow-upsSales team satisfaction with operational supportConsistent execution across sales workflowsWhy This Role Stands OutWork directly with Account Executives and sales leadershipGain hands-on experience with modern CRM and sales systemsBuild skills across:Sales OperationsPipeline ManagementReportingCRM AdministrationSales CoordinationFully remote environmentClear growth opportunities into:Sales OperationsRevenue OperationsAccount ManagementBusiness OperationsInterview ProcessInitial Application ReviewSpark Hire Intro VideoVideo Interview with Pavago RecruiterPractical Task – CRM / Scheduling / Sales Support ScenarioClient InterviewOffer & OnboardingApply NowIf you’re highly organized, comfortable working with CRM systems, and enjoy supporting sales teams with scheduling, reporting, documentation, and follow-through, we’d love to hear from you.Apply today and help keep sales operations organized, accurate, and moving forward.#SalesAssistant #SalesSupport #SalesOperations #CRM #HubSpot #Salesforce #RemoteJobs #SalesCoordinator #AdministrativeSupport #RevenueOperations #RemoteWork
Sales Assistant (CRM, Scheduling & Sales Operations) – Remote | U.S. Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring a highly organized Sales Assistant to support day-to-day sales operations, CRM management, scheduling, reporting, and proposal coordination.
This is an execution-focused role designed to keep the sales team organized and focused on selling.
You’ll support the sales process by managing:
- CRM and pipeline data
- Sales scheduling and coordination
- Proposals and sales documents
- Reporting and dashboards
- Prospect follow-ups
- Cross-functional sales workflows
If you’re detail-oriented, proactive, and enjoy keeping sales processes organized and moving forward, this role is a strong fit.
What You’ll Own
CRM & Pipeline Management
- Maintain accurate records across CRM platforms such as:
- Salesforce
- HubSpot
- Zoho CRM
- Pipedrive
- Update:
- Leads
- Contacts
- Opportunities
- Deal stages
- Notes and activities
- Perform regular CRM clean-up
- Identify and correct duplicate, incomplete, or outdated records
- Ensure CRM data remains clean, accurate, and reporting-ready
- Help maintain clear visibility across the sales pipeline
Scheduling & Sales Coordination
- Schedule:
- Sales calls
- Product demos
- Follow-up meetings
- Internal sales discussions
- Coordinate calendars across multiple time zones
- Use tools such as:
- Google Calendar
- Outlook
- Calendly
- Manage reschedules, conflicts, and meeting reminders
- Prepare agendas, materials, and relevant account context before meetings
- Ensure sales representatives are prepared and informed
Proposals & Sales Documentation
- Prepare, format, proofread, and organize:
- Sales proposals
- Quotes
- Presentations
- Client-facing documents
- Assist with RFP and RFI responses using approved templates
- Create and update sales materials using:
- Google Slides
- PowerPoint
- Canva
- Ensure documents are accurate, professional, and delivered on time
Sales Reporting & Metrics
- Prepare weekly and monthly sales reports
- Track:
- Pipeline activity
- Conversion rates
- Deal progression
- Sales KPIs
- Maintain dashboards and reporting systems
- Ensure reporting remains accurate and consistent across systems
- Provide sales leadership with clear pipeline visibility
Communication & Follow-Up
- Draft professional:
- Follow-up emails
- Meeting reminders
- Meeting summaries
- Internal updates
- Support inbound lead routing and response coordination
- Track follow-ups to ensure opportunities don’t fall through the cracks
- Maintain timely communication with prospects and internal stakeholders
- Help sales representatives maintain momentum throughout the sales cycle
Cross-Functional Sales Support
- Collaborate with:
- Sales
- Marketing
- Finance
- Operations
- Coordinate lead handoffs and internal approvals
- Support contract processing
- Assist with customer onboarding handoffs after deals close
- Help eliminate communication gaps and operational delays
Required Experience & Skills
- 1–2+ years of experience in:
- Sales Support
- Sales Administration
- Administrative Support
- Operations Coordination
- Executive Assistance
- Hands-on experience with CRM platforms such as:
- Salesforce
- HubSpot
- Zoho CRM
- Pipedrive
- Strong proficiency with:
- Google Workspace
- Microsoft Office
- Experience with calendar and scheduling coordination
- Strong written English communication skills
- Excellent attention to detail
- Strong organizational and time-management skills
- Ability to manage multiple priorities and deadlines
- Comfortable working independently during U.S. business hours
Nice to Have
- Experience supporting Account Executives, SDRs, BDRs, or sales leadership
- Experience preparing:
- Sales proposals
- Presentations
- Quotes
- Sales collateral
- Familiarity with B2B sales workflows
- Experience in:
- SaaS
- Professional services
- Recruiting
- Marketing
- Basic reporting and analytics experience
- Familiarity with:
- Excel Pivot Tables
- Google Sheets reporting
- Sales dashboards
- Exposure to contract processing or customer onboarding
Tools You May Use
- Salesforce
- HubSpot
- Zoho CRM
- Pipedrive
- Google Workspace
- Microsoft Office
- Calendly
- Google Calendar
- Outlook
- Canva
- Google Slides
- PowerPoint
What Makes You a Strong Fit
- You’re highly organized and naturally detail-oriented
- You enjoy keeping systems, schedules, and pipelines clean
- You communicate clearly and professionally
- You’re proactive with follow-ups rather than waiting for reminders
- You can manage several priorities without losing accuracy
- You take ownership of administrative details from start to finish
- You enjoy helping sales teams operate more efficiently
What a Typical Day Looks Like
You might start your day by reviewing the CRM, updating pipeline records, and checking upcoming sales meetings.
Throughout the day, you’ll coordinate calls, prepare proposals, send prospect follow-ups, update dashboards, and help Account Executives stay on top of active opportunities.
You’ll also coordinate with Marketing, Finance, and Operations to keep lead handoffs, approvals, contracts, and onboarding workflows moving.
In short: you keep the sales engine organized behind the scenes so the sales team can spend more time selling and closing deals.
Key Metrics for Success
- CRM accuracy and data cleanliness
- Timely completion of sales follow-ups
- Scheduling accuracy and efficiency
- Proposal and document turnaround time
- Pipeline reporting accuracy
- Zero missed meetings or critical follow-ups
- Sales team satisfaction with operational support
- Consistent execution across sales workflows
Why This Role Stands Out
- Work directly with Account Executives and sales leadership
- Gain hands-on experience with modern CRM and sales systems
- Build skills across:
- Sales Operations
- Pipeline Management
- Reporting
- CRM Administration
- Sales Coordination
- Fully remote environment
- Clear growth opportunities into:
- Sales Operations
- Revenue Operations
- Account Management
- Business Operations
Interview Process
- Initial Application Review
- Spark Hire Intro Video
- Video Interview with Pavago Recruiter
- Practical Task – CRM / Scheduling / Sales Support Scenario
- Client Interview
- Offer & Onboarding
Apply Now
If you’re highly organized, comfortable working with CRM systems, and enjoy supporting sales teams with scheduling, reporting, documentation, and follow-through, we’d love to hear from you.
Apply today and help keep sales operations organized, accurate, and moving forward.
#SalesAssistant #SalesSupport #SalesOperations #CRM #HubSpot #Salesforce #RemoteJobs #SalesCoordinator #AdministrativeSupport #RevenueOperations #RemoteWork
Pavago - Connecting You to Global Remote Opportunities 🌍At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.🌟 Why Consider Opportunities Through Pavago?Competitive Pay: Command the salary you deserve, regardless of where you reside.Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀Explore global opportunities with us today!"
Pavago - Connecting You to Global Remote Opportunities 🌍
At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.
🌟 Why Consider Opportunities Through Pavago?
Competitive Pay: Command the salary you deserve, regardless of where you reside.
Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.
Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.
Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.
Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀
Explore global opportunities with us today!"
