Sales Assistant (CRM, Scheduling & Sales Operations Support) – Remote | U.S. HoursPosition Type: Full-Time, Remote Working Hours: U.S. Business Hours (Aligned with Sales Team Schedules)About the RoleAt Pavago, one of our clients is hiring a highly organized and proactive Sales Assistant to support a fast-moving sales team across CRM management, scheduling, follow-ups, proposals, reporting, and day-to-day sales operations.This is not a direct selling role.Instead, you’ll help the sales team stay organized, keep pipeline data accurate, coordinate communication, and ensure deals continue moving forward without operational gaps.You’ll support:CRM managementCalendar & meeting coordinationSales follow-upsProposal preparationPipeline reportingCross-functional coordinationDay-to-day sales operationsIf you’re detail-oriented, proactive, and enjoy keeping systems and people organized, this role is a strong fit.What You’ll OwnCRM Management & Sales OperationsMaintain clean and accurate records across CRM platforms such as:SalesforceHubSpotZoho CRMPipedriveYou’ll:Update leads, contacts, and opportunitiesMaintain accurate pipeline stagesLog activities and notesRemove duplicate recordsIdentify and correct missing informationMaintain strong CRM hygieneEnsure sales leadership has reliable pipeline visibilityScheduling & Sales CoordinationCoordinate sales meetings efficiently across multiple calendars and time zones.Schedule:Sales callsProduct demosFollow-up meetingsClient meetingsInternal preparation sessionsUse tools such as:Google CalendarOutlookCalendlyEnsure sales representatives have the right meeting context, materials, and information before calls.Proposal & Sales Document SupportPrepare polished client-facing sales materials, including:ProposalsQuotesPresentationsSales decksClient documentsSupport RFP and RFI responses using existing templates and approved materials.Use:Google SlidesMicrosoft PowerPointCanvaProofread documents for accuracy, formatting, and professionalism before they are shared externally.Reporting & Pipeline TrackingSupport leadership with accurate sales reporting.Prepare:Weekly sales reportsMonthly sales reportsPipeline updatesKPI trackersSales dashboardsTrack:Pipeline activityDeal progressionConversion metricsSales performance indicatorsEnsure reporting remains accurate and up to date.Communication & Follow-UpsDraft and coordinate professional sales communications, including:Follow-up emailsMeeting summariesRemindersThank-you emailsNext-step communicationsSupport inbound lead routing and initial coordination.Track outstanding follow-ups so opportunities and client requests don’t fall through the cracks.Cross-Functional CoordinationWork closely with:SalesMarketingFinanceOperationsLeadershipTrack internal handoffs, responsibilities, and next steps.Help prevent delays by ensuring teams have the information and documentation required to keep deals moving.What Makes You a Strong FitYou:Are highly organized and detail-orientedNaturally follow up and close operational loopsEnjoy working with CRMs, calendars, and structured workflowsCommunicate clearly and professionallyCan manage multiple priorities simultaneouslyNotice missing information and inconsistencies quicklyAre proactive rather than waiting to be remindedEnjoy supporting high-performing sales teamsTake ownership of accuracy and executionRequired Experience & Skills1–2 years of experience in:Sales SupportAdministrative SupportSales OperationsOperations CoordinationHands-on experience with at least one CRM, such as:SalesforceHubSpotZoho CRMPipedriveStrong scheduling and calendar management skillsProficiency with:Google WorkspaceMicrosoft OfficeStrong written English communicationExcellent organizational skillsHigh attention to detailAbility to manage multiple tasks and deadlinesComfortable working independently in a remote environmentAvailability during U.S. business hoursNice to HaveExperience with:Proposal preparationSales presentations and decksSDR / BDR workflowsSales pipeline managementB2B SaaSMarketing agenciesRecruitingProfessional servicesBasic Excel or Google Sheets experience with:Pivot tablesDashboardsTrackersSales reportsis also valuable.What a Typical Day Looks LikeYou might:Review and update CRM recordsCheck active opportunities for missing informationSchedule sales calls and demosCoordinate calendars across different time zonesPrepare a proposal or presentation for an upcoming meetingSend follow-up emails and remindersUpdate pipeline trackers and sales dashboardsGenerate reports for sales leadershipCoordinate internal handoffs between Sales, Finance, and OperationsMake sure outstanding tasks and next steps are completedIn short: You keep the sales engine organized, accurate, and operating without friction so the sales team can focus on building relationships and closing deals.Key Metrics for SuccessCRM accuracy and pipeline cleanlinessOn-time meeting scheduling and coordinationFollow-up completion and responsivenessProposal and documentation accuracySales reporting accuracyPipeline visibilityReduction in missed tasks and communication gapsPositive feedback from sales leadershipWhy This Role Stands OutDirectly support revenue-generating teamsGain hands-on experience with modern CRM and sales systemsHigh ownership over important operational workflowsCollaborative, fast-paced remote environmentClear and measurable impact on sales team efficiencyStrong career progression into:Sales OperationsRevenue Operations (RevOps)Account ManagementBusiness OperationsSales CoordinationInterview ProcessInitial Phone ScreenSpark Hire Intro VideoVideo Interview with Pavago RecruiterPractical Task — CRM Cleanup + Proposal DraftClient InterviewOffer & Background VerificationApply NowIf you:Enjoy keeping systems and workflows organizedHave hands-on CRM experienceAre strong with scheduling, follow-ups, and documentationThrive in detail-oriented, fast-moving environmentsWant to build your career in sales operations or RevOpsThis is a strong opportunity to play a key role behind a high-performing sales team and help keep deals, communication, and operations moving efficiently.#SalesAssistant #SalesOperations #CRM #SalesSupport #Salesforce #HubSpot #RevenueOperations #AdministrativeSupport #RemoteJobs #RemoteWork #SalesJobs
Sales Assistant (CRM, Scheduling & Sales Operations Support) – Remote | U.S. Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours (Aligned with Sales Team Schedules)
About the Role
At Pavago, one of our clients is hiring a highly organized and proactive Sales Assistant to support a fast-moving sales team across CRM management, scheduling, follow-ups, proposals, reporting, and day-to-day sales operations.
This is not a direct selling role.
Instead, you’ll help the sales team stay organized, keep pipeline data accurate, coordinate communication, and ensure deals continue moving forward without operational gaps.
You’ll support:
- CRM management
- Calendar & meeting coordination
- Sales follow-ups
- Proposal preparation
- Pipeline reporting
- Cross-functional coordination
- Day-to-day sales operations
If you’re detail-oriented, proactive, and enjoy keeping systems and people organized, this role is a strong fit.
What You’ll Own
CRM Management & Sales Operations
Maintain clean and accurate records across CRM platforms such as:
- Salesforce
- HubSpot
- Zoho CRM
- Pipedrive
You’ll:
- Update leads, contacts, and opportunities
- Maintain accurate pipeline stages
- Log activities and notes
- Remove duplicate records
- Identify and correct missing information
- Maintain strong CRM hygiene
- Ensure sales leadership has reliable pipeline visibility
Scheduling & Sales Coordination
Coordinate sales meetings efficiently across multiple calendars and time zones.
Schedule:
- Sales calls
- Product demos
- Follow-up meetings
- Client meetings
- Internal preparation sessions
Use tools such as:
- Google Calendar
- Outlook
- Calendly
Ensure sales representatives have the right meeting context, materials, and information before calls.
Proposal & Sales Document Support
Prepare polished client-facing sales materials, including:
- Proposals
- Quotes
- Presentations
- Sales decks
- Client documents
Support RFP and RFI responses using existing templates and approved materials.
Use:
- Google Slides
- Microsoft PowerPoint
- Canva
Proofread documents for accuracy, formatting, and professionalism before they are shared externally.
Reporting & Pipeline Tracking
Support leadership with accurate sales reporting.
Prepare:
- Weekly sales reports
- Monthly sales reports
- Pipeline updates
- KPI trackers
- Sales dashboards
Track:
- Pipeline activity
- Deal progression
- Conversion metrics
- Sales performance indicators
Ensure reporting remains accurate and up to date.
Communication & Follow-Ups
Draft and coordinate professional sales communications, including:
- Follow-up emails
- Meeting summaries
- Reminders
- Thank-you emails
- Next-step communications
Support inbound lead routing and initial coordination.
Track outstanding follow-ups so opportunities and client requests don’t fall through the cracks.
Cross-Functional Coordination
Work closely with:
- Sales
- Marketing
- Finance
- Operations
- Leadership
Track internal handoffs, responsibilities, and next steps.
Help prevent delays by ensuring teams have the information and documentation required to keep deals moving.
What Makes You a Strong Fit
You:
- Are highly organized and detail-oriented
- Naturally follow up and close operational loops
- Enjoy working with CRMs, calendars, and structured workflows
- Communicate clearly and professionally
- Can manage multiple priorities simultaneously
- Notice missing information and inconsistencies quickly
- Are proactive rather than waiting to be reminded
- Enjoy supporting high-performing sales teams
- Take ownership of accuracy and execution
Required Experience & Skills
- 1–2 years of experience in:
- Sales Support
- Administrative Support
- Sales Operations
- Operations Coordination
- Hands-on experience with at least one CRM, such as:
- Salesforce
- HubSpot
- Zoho CRM
- Pipedrive
- Strong scheduling and calendar management skills
- Proficiency with:
- Google Workspace
- Microsoft Office
- Strong written English communication
- Excellent organizational skills
- High attention to detail
- Ability to manage multiple tasks and deadlines
- Comfortable working independently in a remote environment
- Availability during U.S. business hours
Nice to Have
Experience with:
- Proposal preparation
- Sales presentations and decks
- SDR / BDR workflows
- Sales pipeline management
- B2B SaaS
- Marketing agencies
- Recruiting
- Professional services
Basic Excel or Google Sheets experience with:
- Pivot tables
- Dashboards
- Trackers
- Sales reports
is also valuable.
What a Typical Day Looks Like
You might:
- Review and update CRM records
- Check active opportunities for missing information
- Schedule sales calls and demos
- Coordinate calendars across different time zones
- Prepare a proposal or presentation for an upcoming meeting
- Send follow-up emails and reminders
- Update pipeline trackers and sales dashboards
- Generate reports for sales leadership
- Coordinate internal handoffs between Sales, Finance, and Operations
- Make sure outstanding tasks and next steps are completed
In short: You keep the sales engine organized, accurate, and operating without friction so the sales team can focus on building relationships and closing deals.
Key Metrics for Success
- CRM accuracy and pipeline cleanliness
- On-time meeting scheduling and coordination
- Follow-up completion and responsiveness
- Proposal and documentation accuracy
- Sales reporting accuracy
- Pipeline visibility
- Reduction in missed tasks and communication gaps
- Positive feedback from sales leadership
Why This Role Stands Out
- Directly support revenue-generating teams
- Gain hands-on experience with modern CRM and sales systems
- High ownership over important operational workflows
- Collaborative, fast-paced remote environment
- Clear and measurable impact on sales team efficiency
- Strong career progression into:
- Sales Operations
- Revenue Operations (RevOps)
- Account Management
- Business Operations
- Sales Coordination
Interview Process
- Initial Phone Screen
- Spark Hire Intro Video
- Video Interview with Pavago Recruiter
- Practical Task — CRM Cleanup + Proposal Draft
- Client Interview
- Offer & Background Verification
Apply Now
If you:
- Enjoy keeping systems and workflows organized
- Have hands-on CRM experience
- Are strong with scheduling, follow-ups, and documentation
- Thrive in detail-oriented, fast-moving environments
- Want to build your career in sales operations or RevOps
This is a strong opportunity to play a key role behind a high-performing sales team and help keep deals, communication, and operations moving efficiently.
#SalesAssistant #SalesOperations #CRM #SalesSupport #Salesforce #HubSpot #RevenueOperations #AdministrativeSupport #RemoteJobs #RemoteWork #SalesJobs
Pavago - Connecting You to Global Remote Opportunities 🌍At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.🌟 Why Consider Opportunities Through Pavago?Competitive Pay: Command the salary you deserve, regardless of where you reside.Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀Explore global opportunities with us today!"
Pavago - Connecting You to Global Remote Opportunities 🌍
At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.
🌟 Why Consider Opportunities Through Pavago?
Competitive Pay: Command the salary you deserve, regardless of where you reside.
Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.
Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.
Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.
Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀
Explore global opportunities with us today!"
