Sales Coordinator

Job Purpose Performs the general accounting function up to trial balance, including preparing journal entries, maintaining balance sheet schedules, ledgers and account reconciliations, and maintain the companies fixed assets register, including reconciliation and recording of acquisitions and disposals. Job Scope & Context: Service Level Office based Ongoing requirements to meet deadlines Performance Indicators (KPI) Finance Processing of journal entries to General Ledger Daily, weekly and monthly journal entries processed when required All journal entries are authorised and signed-off before posted to general ledger Supporting documentation for journal entries are attached to journal batches Ensure correct GL coding, as per the chart of accounts, is used when journal entries are prepared Ensure that corrective journal entries are posted for transactions identified during the General Ledger reconciliation process (journal reference number to be recorded on GL reconciliation) Full accounting function up to trial balance and reconciliation of General Ledger accounts Complete accounting processes up to trial balance General ledger reconciliations are completed by the 15th of each month Ensure that supporting documentation for reconciling entries are attached to the GL reconciliation Identify and resolve reconciling discrepancies due to incorrect GL coding or incorrect automatic accounting instructions in the ERP system Ensure reconciling differences are resolved timeously Prepare the monthly GL reconciliation file for sign-off Monitor hire-purchase and leased vehicle transactions Motor vehicle purchases are journalised and transactions posted to general ledger Interest on liability journal released monthly Reconciliations of amortisation schedules performed bi-annually Preparing of IFRS16 schedule Maintain the company’s Fixed Asset Register Processing of fixed assets acquisitions, disposals and reconciliation Process and ensure fixed assets acquisitions and disposals are recorded in ERP system based on International Financial Reporting Standard (IFRS) Perform a monthly reconciliation between the fixed asset register and GL accounts and highlight any discrepancies Ensure that monthly depreciation of fixed assets are accurately recorded in the ERP system Process IFRS Net Book Value Adjustments to fixed assets bi-annually (Dec & Jun) Acquisitions of fixed assets are documented and authorised according to the company’s authorisation matrix Asset disposals (written-off or sold) are documented and authorised according to the company’s authorisation matrix Ensure fixed assets counts are performed annually to ensure the register is accurate Proceeds from sale of assets are recovered and recorded in the ERP system Assist in preparation of annual Capex budget Support and assist the reporting team by providing accurate financial information Prepare and submit financial reporting schedules monthly, quarterly and during annual forecasting cycles Ensure reporting schedules / appendixes are submitted based on reporting calendar requirements. Schedules include: Fixed asset schedules (NBV, additions and disposals) submitted monthly Interest paid and received schedules submitted monthly Bank balance summary schedules submitted monthly Forex schedules submitted bi-annually (Dec and Jun) Overheads/Structure Cost Compliance to Internal Control policies & procedures and supporting the Annual Audit processes Annual Audit Assist with preparation and coordination of the annual audit process Prepare the annual audit file as per the external audit requirements with detailed listings, schedules and reconciliations Assist with year-end closings Internal Control Assist with implementing and maintaining internal financial controls and procedures Maintain accounting controls by preparing and recommending policies and procedures. Competent handling of Employee salary advances/loan accounts Employee salary advances Ensure that all salary advances are authorised by HR Ensure that the monthly reconciliation of employee loan accounts are completed by the 15th of each month Ensure that all employee deductions (with supporting documentation) are communicated to HR/Payroll by the 10th of each month for payroll deduction Preparing and submitting of statutory- and tax related returns Statistics South Africa Prepare monthly, quarterly and annual STATS_SA returns and questionnaires and ensure submission as per the required deadlines. South African Revenue Services Prepare monthly, quarterly and annual STATS_SA returns and questionnaires and ensure submission as per the required deadlines. Preparation of monthly, quarterly and annual tax returns to SARS (EMP201/VAT201/EMP501) Submission of tax returns (direct and indirect taxes) through SARS e-Filling platform Ensure timeously payment of all returns to avoid penalties and interest due to late payment. Employee related tax are reconciled monthly with HR/VIP payroll in preparation for submission to SARS General ledger VAT accounts are reconciled monthly with VAT report generated in ERP. Stakeholder Relations Productive relationships with internal and external stakeholders maintained Collaborates with internal teams (HR, IT, Supply Chain, Marketing and Commercial) Contributes to team effort by accomplishing related results as needed. Collaborate with external agencies Ongoing communication with banks, SARS, auditors and other financial institutions Applications processed by banks timeously Minimum Educational Requirements and Work Experience: Accounting degree or equivalent 5 years working experience in an accounting environment; SARS e-Filling (VAT, PAYE, UIF & SDL) experience required Advanced Excel skills Functional and Technical Competencies: Management Reporting & Analytical Skills, Corporate Policies/Procedures & Internal Control, Financial Plan & Business Support, Company & Business Knowledge, Legal, Taxation & Compliance Issues, Treasury & Investment Management, Credit Management, Accounting Principles & Standards, Management Information Skills, Planning and Organising Behavioural Competencies: Quality Orientation, Planning & Organizing, Problem Solving, Influencing Skills, Teamwork, Commercial Awareness, Adaptability. Job Posting End Date: 2026-06-19 Target Hire Date : 2026-07-01 Target End Date :