Sales Coordinator

Job description

Location Calgary - 4906 Richard Road SW Business At Brookfield Residential, a leading North American land developer and homebuilder for over 65 years, we have had one goal in mind – creating the best places to call home. From the development of award-winning, master-planned communities to the creation of well-designed homes, we are committed to cultivating exceptional life experiences for our customers, partners, employees, and members of the community. As part of Brookfield — one of the largest alternative asset managers in the world — we harness our resources to bring a fresh approach, unparalleled creativity, relentless innovation, and sound Sustainability practices to the planning, development, and management of buildings everywhere. From offices, retail spaces, and logistics facilities to multifamily residences, hospitality establishments, and mixed-use structures — we are reimagining real estate from the ground up. If you're ready to be a part of our team, we encourage you to apply. Job Description Overview: Reporting to the Lead Sales Coordinator, this Sales Coordinator plays an important role in the support of the sales teams. This position is the primary contact person in the main office for dealing with purchaser enquiries regarding any and all aspects of their transaction and is responsible for the administration and management of day-to-day single-family, estate, and multi-family home sales activities, including processing, tracking, monitoring and reporting in relation to sales and closings. Key Responsibilities: Prepare all correspondence that is sent to purchasers, lawyers, banks, realtors, etc., and ensure all information is accurate and correct. Responsible for reviewing/adding all customer information regarding sales into our current database systems. Check all final home pricing worksheets for accuracy and distribute as required. Provide the legal department all relevant information for the preparation of the statements of adjustments, Review and sign off on all customer accounts / final statement of adjustments. Ensure copy of the GST new housing rebate forms are collected, then recorded & reconciled then passed on to Brookfield Corporate. Written confirmation of closing dates with purchasers. Co-ordinate signatures on new home warranty documentation and distribute. Prepare and submit daily bank deposits for all Single Family & Multi-Family funds. Send out realtor commission letters as required. Send out referral letters and cheques as required. Co-ordinate and assist Lead Sales Coordinator, Sales Managers, & Sale Associates with general responsibilities. Back up Lead Sales Coordinator as required. Comply with Brookfield policies as set out in the Brookfield Corporate Policies and Administrative Procedures manual. Co-ordinating Lot Holds, Purchasing, & communicating Lots Purchases to the construction teams based through our current lot management system. Prepare & validate all financial approvals & ensure accuracy in purchasing and firming documentation for production & commissions. Co-ordinate documentation & mainstream files for various departments. Ie. Design, Estimating, Interior Design, Construction, & Legal. Liaise with lawyers and lenders as required in regards to processing of mortgage applications, transfers of land and closing statements. Liaise with condominium corporations as required. Liaise with various departments in Brookfield to mainstream align documentation ( Design, Construction, Estimating, Interior Design, & Legal). Liaise with all Sales Team to co-ordinate any purchaser documentation. Generate & review information provided in weekly/monthly/quarterly sales schedules and closing reports. Check all documents for accuracy and report any concerns to accounting prior to releasing information to customers. Tracking MLS Agreements currently within Brookfield. Tracking all referrals applicable to the appropriate sales teams. Tracking Firming’s monthly for commission payouts to sales. Lot Inventory Keeper for each community. Avid Submissions. What You'll Bring: Strong attention to detail and proven accuracy skills. Strong organizational skills. Able to work independently in a fast-paced environment. Exemplary task and time management skills. 3-5 years customer service experience. Proficient in Word, Excel, and Outlook. Proven ability to work independently. Home Building Knowledge not required but would be of asset. Legal conveyance experience not required but would also be of asset. What We Offer: Competitive compensation and total rewards package. Excellent extended medical, dental, and vision benefits beginning day 1. RRSP program, contributions begin on day 1. Career development programs. Paid Volunteer Hours. Paid parental leave. Family planning assistance, including IVF, surrogacy and adoption options. Wellness and mental health resources. Pet insurance offering. A culture based on our values of Passion, Integrity, Community!. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an extensive list of all responsibilities, duties, and skills required. #LI-BT1 #BRP We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.