Sales/Purchasing Support Specialist - 12 Month Contract

Job description

Sales/Purchasing Support Specialist (Full-time, 12-month contract) Hybrid - 2 to 3 office days in the Barcelona office Unlock your potential with Prinova We are Prinova, a leading global supplier of ingredients and premix manufacturing solutions, and trusted by the world’s best-known food, beverage, and nutrition brands. Part of the NAGASE Group, our expertise lies in Ingredient Distribution, Manufacturing Solutions, and Customized Services. Our global network of colleagues, located in offices and manufacturing facilities around the world, delivers sustainable value-added solutions to our customers. We are recognised for our deep expertise, commitment to excellence, and bold innovation, which have earned us a strong reputation as a trusted industry leader. Wherever your career is headed, you’ll find direction, opportunity, and belonging with us. What does a Sales/Purchasing Support Specialist role mean at Prinova? The role supports day‑to‑day commercial operations, including order processing, customer and supplier coordination, pricing support, inventory oversight, and CRM administration. The position can be tailored to a candidate’s primary strengths in sales support or procurement, with close collaboration across sales, purchasing, logistics, quality, and finance teams in a fast‑paced, international environment. What’s in it for you? Personal growth, including training and development opportunities Discretionary Bonus Travel What to expect? Take, confirm, and accurately input customer sales orders and purchase orders. Support purchasing activities for assigned product categories and liaise with global purchasing teams to ensure timely procurement. Prepare and issue price quotations and assist with tender documents and contract renewals in collaboration with Product Management and the sales team. Support lead qualification and assist sales representatives with follow‑ups on quotes, opportunities, and sample requests. Act as a key point of contact for customer queries, ensuring timely and professional responses. Monitor customer accounts and coordinate closely with sales, purchasing, logistics, quality, and finance teams to ensure smooth order fulfilment. Manage product sample requests, including arranging shipments, handling samples in the office, and liaising with warehouses. Provide customers with requested quality documentation and liaise with the Quality team as required. Monitor shipments and proactively communicate any customer issues, delays, or operational changes to the sales team. Review and monitor stock levels for key accounts to ensure sufficient inventory to meet contractual obligations. Maintain accurate and up‑to‑date records in the CRM system, including opportunities, quotations, and account data. Support Finance with new customer set‑ups and credit limit updates. Does this sound like you? Fluency in English is essential, and polish is highly desirable. Minimum of 2 years’ experience in a procurement support, commercial support, or similar role, ideally within a fast‑paced or complex supply chain environment. Strong analytical skills, with the ability to interpret pricing data, evaluate supplier quotations, and support cost analysis initiatives. High level of attention to detail and the ability to manage multiple priorities effectively. Comfortable working in an environment with changing priorities and ambiguity, demonstrating composure and sound judgement when faced with challenges. Excellent communication, interpersonal, and customer service skills, with confidence engaging internal and external stakeholders. Advanced proficiency in Microsoft Excel (e.g. pivot tables, formulas, lookups); experience with Power BI or similar BI tools is highly desirable. Good working knowledge of CRM and/or ERP systems and their commercial or operational use. Professional, proactive, and results‑driven, with strong business and commercial awareness. Able to work under pressure, meet deadlines, and adapt to an evolving business environment. Interested? We would love to hear from you . Submit your CV by clicking Apply.