Scheduling Officer

Job description

At Revlon, we create beauty innovations for everyone that inspire confidence and ignite joy every day. Breaking beauty boundaries is in our company’s DNA. Since its game-changing launch of the first opaque nail enamel in 1932 (and later, the first long-wear foundation), Revlon has provided consumers with high-quality product innovation, performance, and sophisticated glamour. Elizabeth Arden made waves as a woman-led beauty company in the 1920s. In 1931, Almay became the original hypoallergenic, fragrance-free beauty brand. Today, Revlon resiliently continues its legacy as a leading global beauty company. Our diverse portfolio—which consists of some of the world’s most iconic brands and product offerings in color cosmetics, skincare, hair color & care, personal care, and fragrances—is sold around the world through prestige, professional, mass, and direct-to-consumer retail channels. These brands include Revlon, Revlon Professional, Elizabeth Arden, Almay, American Crew, CND, Cutex, Mitchum, Sinful Colors, Creme of Nature, Christina Aguilera, John Varvatos, Juicy Couture, Ed Hardy and more. We honor our heritage, embrace change, and applaud diversity. We champion our employees and celebrate our consumers. We are Revlon, together, transforming beauty. ### PERKS THAT MAKE US STAND OUT We are known for our supportive, collaborative culture that empowers you to thrive. Here is what you will enjoy: - **Flexibility at its best**: Embrace work-life balance with flexible hours and the option to WFH 1 day per week - **Friday cheers**: Wrap up early every second Friday at 1.30pm - **Learning never stops**: Access 40,000+ online courses and ongoing development opportunities - **Product perks**: Enjoy generous product allowances across all our fabulous brands - **Time for you**: Recharge with quarterly wellness days and purchased leave options - **Financial benefits:** Novated leasing and salary sacrifice options - **Supportive environment**: Access confidential counselling through our EAP - **Park with ease**: Free onsite parking available - **Canberra team environment**: Work closely with our logistics, warehouse, sales and operations teams ### ABOUT THE ROLE As our Scheduling Officer, you will support day-to-day operations by coordinating sales orders, deliveries and promotional activity from order entry through to warehouse execution. Reporting to the Customer Logistics Manager, this role will suit someone who is organised, detail-focused and comfortable working in a fast-paced logistics environment. You will work closely with Sales, Finance, Operations and Warehouse teams to help keep customer orders moving smoothly and accurately. ### KEY RESPONSIBILITIES Sales orders and order flow - Process daily sales orders for basic and promotional activities - Create deliveries and shipments to support customer delivery windows - Communicate incoming order details, incomplete orders and system errors to relevant teams - Manage and clean up old sales orders, discrepancies and reservation orders - Create and manage orders using Excel upload functionality Delivery and warehouse scheduling - Process and communicate the daily delivery monitor report - Release work to the warehouse and schedule workflow across departments - Monitor delivery errors, RF Monitor workload, pre-dated deliveries and replenishments - Liaise with warehouse teams on urgent deliveries, inventory needs and delivery issues - Support pick difference reporting and inventory adjustments with guidance from the Inventory Controller Promotional activity and administration - Maintain the shared promotional tracking spreadsheet and support monthly promotional activity commitments - Process promotional transactions and add material functions as required - Liaise with the Sales Promotions Administrator and Customer Logistics Manager on promotional activity issues - Create and update procedures relevant to the role - Assist with filing, archiving and other office duties as needed ### ABOUT YOU Technical Skills & Experience - Minimum 3 years’ experience in administration, ideally supporting warehouse operations through scheduling, resource planning, and workload coordination - Strong analytical and numerical mindset with excellent attention to detail - High-level keyboard and data entry skills - Strong computer literacy, including advanced Microsoft Excel skills for workforce scheduling, workload planning, reporting, and operational analysis, together with proficiency in Outlook and other business systems - SAP knowledge preferred - Advanced reporting and analytical capability using Power BI an advantage - High School Certificate or equivalent; logistics or supply chain certification desirable Personal Attributes - Highly organised, proactive and able to prioritise competing requirements - Strong work ethic with visible energy, pace and a sense of urgency - Comfortable multi-tasking in a fast-paced environment while maintaining a positive attitude under pressure - A genuine team player who builds strong relationships across the distribution centre and broader organisation - Flexible and adaptable, with a solutions-focused approach to changing priorities - Clear and confident communicator, capable of building strong relationships and effectively managing stakeholder expectations across multiple teams ### READY TO MAKE YOUR MARK? Apply today and join a brand that is bold, iconic and full of opportunity. Applicants must have full Australian working rights. *With the greatest respect, CVs will not be accepted from recruitment agencies at this time.* **Applicant Data Collection & Privacy Disclosure (Australia & New Zealand)** Revlon Consumer Products LLC and its operating affiliates, collects your personal information (including your name, contact details, employment history, qualifications, and any other information you provide) for the purpose of assessing your suitability for employment. Providing this information is voluntary; however, if you do not provide it, we may be unable to consider your application.Your personal information may be shared with our related entities, hiring managers, and third-party service providers (such as recruitment platforms and background screening providers). Some of these recipients may be located outside of Australia or New Zealand, including in [e.g., United States, United Kingdom, Singapore]. We take reasonable steps to ensure that any overseas recipients handle your personal information in accordance with applicable privacy laws. You may request access to or correction of your personal information at any time by contacting us at [privacypolicy@revlon.com](mailto:privacypolicy@revlon.com). [Applicant Privacy Notice](https://cdn.shopify.com/s/files/1/0650/1328/5059/files/Applicant_Privacy_Notice.pdf) [Privacy policy – Revlon](https://www.revlon.com/policies/privacy-policy)