School Receptionist with Russian & English

Job description

Join The Island Private School Limassol as a School Receptionist! Make Your First Impression Count! Are you a master of first impressions? Do you thrive in a dynamic, multicultural environment? The Island Private School of Limassol is looking for a vibrant, professional, and organised multilingual School Receptionist to be the welcoming face of our learning community! The primary purpose of this role is to serve as the welcoming and professional first point of contact for The Island Private School of Limassol, supporting the smooth day-to-day operation of the school. The School Receptionist plays a key role in fostering a warm, organised, and secure school environment, ensuring clear communication between students, parents, staff, and visitors. Through strong interpersonal skills, efficiency, and attention to detail, the successful candidate will contribute to a positive school culture that reflects the values and standards of our learning community. Your Role & Impact As our first point of contact, you will foster a warm, secure, and highly organised school environment. The Face of the School: Greet and assist students, parents, staff, and VIP visitors. The Communication Hub: Manage the main phone lines and school email accounts. Operational Anchor: Coordinate student attendance data (ManageBac), official immigration certificates, and school trip consents. Event Support: Be a key player in exciting school community events (includes a few weekend days per year). What you will do : Meet & greet students, parents, staff, and visitors in a professional and friendly manner. Answer, screen, and direct phone calls; take messages and provide information as needed. Manage the school's main email account, responding to inquiries and forwarding emails to appropriate staff members. Maintain visitor log and ensure all visitors sign in and out. Issue visitor passes and provide necessary information about school policies and procedures. Collect, process, and issue School Attendance Certificates upon request (e.g. for immigration and official purposes). Coordinate with Human Resources and IT to ensure new employees receive their access cards upon arrival. Liaise with Operations to confirm that all required consents and payments are in place prior to school trips and off-site activities Handle incoming and outgoing mail and deliveries. Maintain and update student and staff directories. Record all students arriving late and leaving early in Managebac Update and manage student files and databases. Assist with enrollment and registration processes. Provide logistical support for meetings, including setting up rooms and arranging materials. Assist with first aid and emergency procedures as needed. Ensure the reception area is clean, organised, and welcoming. Update the insurance provider with the students data. What We Are Looking For Experience: Background in reception or administrative roles (educational setting is a plus!). Tech-Savvy: Proficient with MS Office Suite and data management. Superb Skills: Strong multitasking abilities with a customer-service-oriented mindset. Languages: Fluent in English . Knowledge of Russian, Greek, Ukrainian, or Hebrew is a huge advantage. High school diploma or equivalent; additional education or training in office administration is an advantage. Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Ability to handle sensitive and confidential information with discretion. Customer service-oriented with a bright positive and professional demeanor. The Schedule Working Hours: Monday to Friday, operating on a rotating shift scheme ( 07:45–15:45 or 10:15–18:15 ). Due to the nature of the role, the School Receptionist may be required to work on a weekend day several times per year to support school events and activities which will be classified as time in lieu.. Our Offer Why You’ll Love Working With Us Competitive Salary & Benefits: Enjoy a rewarding package that matches your skills. Career Growth: Grow your career in a fast-paced, fast-growing unique poly-systemic school. Modern Environment: Work in a beautiful, professional, and state-of-the-art campus. Perks: Participate in our staff referral program and unique development opportunities. Referral program with 500 EUR bonus if you make a successful recommendation to The Island Team . Safeguarding: At The Island Private School of Limassol, we follow safer recruitment practices and we are committed to the Safeguarding of our students. As such this post is subject to reference and police checks. GDPR: Applicants should note that based on the General Data Protection Regulation (GDPR), all applications/CVs are kept in our database based on the consent period each candidate applied for. In case you have forwarded us your CV in the past and you are interested in this position, please apply again. Ready to Shape the Future with Us? Send us your CV today!