SECRETARY

Job description

Job Requisition ID: 53985 Opening Date: 08/27/2026 Closing Date: 09/11/2026 Agency: Department of Children and Family Services Class Title: OFFICE COORDINATOR - 30025 Skill Option: Keyboarding Bilingual Option: None Salary: Anticipated Starting Salary $4,128 monthly; Full Range $4,128-$5,450 monthly Job Type: Salaried Category: Full Time County: Sangamon Number of Vacancies: 1 Bargaining Unit Code: RC014 Clerical Employees, AFSCME Merit Comp Code: PUC : 90683274 This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Essential Functions Performs technical administrative secretarial and office support functions, including confidential matters Prepares and keyboards a variety of confidential correspondence for administration to agency staff, professionals, and community agencies outside the Department for purposes of information and clarification of DCFS rules and procedures as well as various forms, charts, unit statistics, and reports, exercising judgment in conducting involved searches by accessing various sources of information Schedules appointments for administrative staff with supervisory staff Arranges and submits business itineraries Receives organizes and reads incoming mail for administrator making notations if needed attaches appropriate documents to facilitate necessary actions determines routing and signature required. Functions in the absence of other administrator's secretary Prepares personnel transaction forms for all staff Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge skill and mental development equivalent to two years of secretarial/business college or completion of high school and two years of related office experience or two years of independent business experience. Requires the ability to keyboard accurately at 30 wpm. Conditions of Employment Requires completion of a background check and self-disclosure of criminal history Requires the ability to attain and maintain Illinois licensure as a notary public Requires the ability to travel in the performance of duties, with overnight stays as appropriate. Requires appropriate, valid driver's license. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. About the Agency DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus. As a State of Illinois Employee, you will receive a robust benefit package that includes the following: A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance 3 Paid Personal Business Days annually 12 Paid Sick Days annually (Sick days carry over from year to year) 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable) 13 Paid Holidays annually, 14 on even numbered years Flexible Work Schedules (when available dependent upon position) 12 Weeks Paid Parental Leave Deferred Compensation Program - A supplemental retirement plan Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) Federal Public Service Loan Forgiveness Program eligibility GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans 5% Salary Differential for Bilingual Positions Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: Work Hours: Monday-Friday 8:30AM-5:00PM Headquarter Location: 4500 S 6th St Rd, Springfield, Illinois, 62703 Work County: Sangamon Agency Contact: Tiffany Norton Email: Posting Group: Office & Administrative Support This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs). APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on – click “Application Procedures” in the footer of every page of the website. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: