Selection Administrator

Job description

# Selection Administrator > Ellison Institute of Technology · Oxford, United Kingdom (Hybrid) · Full-time · Posted 2026-09-03 **Salary:** GBP 30,000–35,000 **Workplace:** hybrid **Department:** Education & Scholarships ## Description **Join us at EIT:** At the Ellison Institute of Technology (EIT), we’re on a mission to translate scientific discovery into real world impact. We bring together visionary scientists, technologists, engineers, researchers, educators and innovators to tackle humanity’s greatest challenges in four transformative areas: - Health, Medical Science & Generative Biology - Food Security & Sustainable Agriculture - Climate Change & Managing CO₂ - Artificial Intelligence & Robotics This is ambitious work - work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you’ll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas from lab to society. Explore more at [](http://www.eit.org). **Your Role:** The Education & Scholarships team is looking to recruit a professionally experienced and exceptionally organised **Selection administrator** who will provide administrative support to ensure effective delivery of all selection processes for the funding opportunities under the Education & Scholarships Programme. The postholder will manage applicant and assessor communications, maintain accurate tracking and documentation, and contribute to high-quality evaluation and quality assurance checks. **Your Responsibilities:** - Respond to applicant queries and troubleshoot issues related to the application form, assessments, and interviews. - Assist with updates to the Ellison Scholars application forms and support administration of the Ellison Scholars test. - Draft and send mail-merged communications to applicants via the application platform. - Manage the onboarding of assessors, tracking their progress and responding to queries from prospective and current assessors. - Monitor assessor review progress during application review windows. - Support administration of meetings for applicants and assessors. - Conduct spot-checks of applications and reviews to ensure accuracy, consistency, and adherence to selection guidelines. - Track completion of required agreements and policies for shortlisted applicants. - Complete due diligence checks for shortlisted applicants, verifying application information through research and contact with applicants and referees. - Create profiles and maintain accurate records for shortlisted candidates. - Track the progress and outcomes of shortlisted applicants in relation to their Oxford applications. - Provide administrative support to the Undergraduate and Graduate Selection Coordinators and Selection Lead as required. ## Requirements **Essential Skills, Qualifications & Experience:** - Proven administration experience in a busy team, delivering high-volume output to deadlines - Exceptionally organised - Excellent attention to detail - Experience using databases, able to reliably and accurately check and enter data - Technically proficient – confident learning new systems; excellent MS Office skills - Fluent written and spoken English, with a confident phone manner and experience responding to external queries over email - Sensitivity, discretion, and an understanding of the legal requirements when handling personal information and data **Desirable Skills, Qualifications & Experience:** - Experience working with international stakeholders across time zones - Experience working with under 18s - Experience working in selection or admissions - Experience with Airtable software and application platforms - Understanding of the University of Oxford ## Benefits **We offer the following benefits:** - Salary – £30,000 to £35,000 (dependent on experience) + travel allowance + bonus - Enhanced holiday. Our annual leave allowance is 25 days plus 8 bank holidays and an additional 3 days between Christmas and New Year. You will also have the opportunity to purchase an additional 5 days annual leave in January and July. - Pension - Employer contribution 7.5%, minimum employee contribution 5% - Life Assurance. - Income Protection - Private Medical Insurance as standard for you, your partner and any dependents. Including hospital Cash Plan - Employee discounts - Electric car scheme - Nursery Salary Sacrifice scheme - Cycle to Work Scheme - Family Planning - Neurodiversity support including advise and assessments - Coaching & Therapy services **Working Together – What It Involves:** - You must have the right to work permanently in the UK with a willingness to travel as necessary. We cannot offer sponsorship for this role. - You will live in, or within easy commuting distance of, Oxford (or be willing to relocate). - We require this person to be flexible to work some evenings and weekends during peak selection periods to cater for other time zones. - We require the Selection Administrator to start in position at the beginning of December 2026 ## Apply [Apply at Ellison Institute of Technology](https://apply.workable.com/ellison-institute-of-technology/j/2B415C9ADA/apply) --- Powered by [Workable](https://www.workable.com)