Senior Accountant

Job description

Calista Corporation Regular JOB SUMMARY Under general supervision and following a documented schedule, the Legal Records Clerk performs a variety of records related support services including maintenance, filing, retention, destruction, and retrieval. This position operates a Company vehicle to pick up and deliver records. ESSENTIAL FUNCTIONS Scan or read incoming materials to determine how and where they should be classified Input data, such as file numbers, new or updated information, or document information codes into computer systems to support document and information retrieval. Perform general office activities, such as typing, answering telephones, operating office machines, processing mail, or securing confidential materials. Sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order. Answer questions about records or files. Keep records of materials filed or removed using computers and generate computerized reports. Add new material to file records. Create new records as necessary. Gather materials to be filed from departments or employees. Track materials removed from files to ensure that borrowed files are returned. Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage, according to file maintenance guidelines or legal requirements. Perform periodic inspections of materials or files to ensure correct placement, legibility, or proper condition. Modify or improve filing systems or implement new filing systems. Design forms related to filing systems. Examine files for completeness; enter dates of periodic review or judgment or dismissal and maintain a record for destruction. Load and unload a Company vehicle ensuring that items are secured. Safely operate a Company vehicle and use a hand truck to pick up and deliver Company records and supplies from off-site storage. May require loading, unloading, and pick-up and delivery of materials/items. Upon request, retrieve records/boxes from on and off-site storage. Protect records from loss or damage in transportation by adequately securing boxes, to ensure no confidential or privileged information is inadvertently lost, destroyed, or disclosed to any third party. Assemble records boxes. Print various Company forms and notices and prepare for mailing. Review files and prepare, maintain, and follow documented retention procedures. Operate a computer and scanner to perform data entry into Company databases and imaging systems Answer employee questions on destruction methods, policies, and procedures. Perform a variety of administrative work: prepare letters, correspondence, forms, and other documents; retain copies of documents; maintain and update files and databases; generate computer reports; perform word processing. Prepare various periodic reports. Operate microfilm or other imaging equipment. Work in a constant state of alertness and in a safe manner. Perform other duties as assigned. SUPERVISORY RESPONSIBILITIES: This position has no supervisory responsibilities. KNOWLEDGE, SKILLS, & ABILITIES: Strong knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, office procedures and terminology. Strong knowledge of filing, records retention systems, financial record keeping systems, and information retrieval systems and ability to perform related tasks. Knowledge of safe driving practices and techniques and ability to operate a motor vehicle safely. Ability to type 45 WPM and use the 10-key by touch. Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals. Ability to actively listen and possess good clear and effective written and oral communication skills. Basic knowledge of Microsoft business software applications presently used by the Company: ability to learn new applications. Ability to read and understand documents such as employee handbooks, safety rules, Company’s Standard Operating Procedures (SOPs). Knowledge of safe work practices including proper techniques for lifting and carrying heavy objects. Ability to perform routine clerical work. Ability to understand and carry out oral and written instructions and delivery schedules. Ability to maintain records, logs, schedules, and prepare clear, concise, and accurate reports. Ability to gather, organize and present a variety of data and information. Ability to work independently and follow instructions. Ability to establish and maintain cooperative working relationships with others, including supervisors, co-workers, other agencies, and the public. Ability to operate such as hand trucks to handle material/equipment. MINIMUM QUALIFICATIONS: High School Diploma or GED equivalent. One or more years of responsible records experience that includes clerical record keeping. Valid state driver’s license and be qualified to operate a vehicle under the conditions of Calista’s Driving Policy. Ability to pass a drug and background screening. Ability to speak Yup’ik preferred. WORKING ENVIRONMENT Calista Corporation’s Legal team has a fast-paced, multi-tasking, customer service-oriented office environment requiring a high degree of efficient and effective performance. Adaptability regarding schedule and task changes is necessary to accommodate changing priorities. Overtime may be required. Professional business appearance required. PHYSICAL/VISUAL/MENTAL DEMANDS/ ENVIRONMENTAL FACTORS The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. PREFERENCE STATEMENT Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g). EEO STATEMENT Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits. REASONABLE ACCOMMODATION It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements. This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.