Position: Senior Accounts Payable OfficerSalary: up to PHP 70,000 per monthWorking Hours & Conditions: Monday to Friday, 9:00 AM to 5:00 PM AESTROLE OVERVIEW:We are looking for an experienced and detail-driven Senior Accounts Payable Officer to join the company accounts team in a remote capacity. This is a hands-on, end-to-end AP role ideal for someone with a strong background in high-volume finance environments who can take full ownership of the accounts payable function — from vendor setup and invoice processing through to payment execution, reconciliations, and month-end close support.You will work across Xero, ServiceTitan, and Google Workspace, and serve as a reliable point of contact for internal teams and vendors alike. If you are process-driven, highly accurate, and can work independently while maintaining a consistently high standard, this role is built for you. DUTIES AND RESPONSIBILITIES:Manage end-to-end accounts payable processes including vendor setup and maintenance, invoice processing and coding, and payment preparation and executionPerform high-volume, accurate data entry into accounting systems with a consistently high standard of data integrityConduct regular reconciliations across vendor statements, bank accounts, and AP ledgersOversee and manage the AP inbox (Gmail), handling vendor queries and internal requests promptly and professionallyPrepare and support weekly payment runs and manage the associated approval processesReview all documentation to ensure accuracy and compliance prior to payment processingInvestigate and resolve discrepancies including payment issues, adjustments, and refundsSupport month-end close activities including accruals where requiredAct as the primary point of contact for AP-related queries across the businessIdentify and implement process improvements to enhance efficiency and accuracy within the AP functionCollaborate with operations teams via ServiceTitan for job-related financial tracking and reconciliationRequirementsMinimum 5 years of experience in an Accounts Payable or similar finance roleStrong, demonstrable experience with full-cycle AP processes from end to endProven ability to handle high-volume data entry with a high degree of accuracySolid experience with reconciliations — vendor statements, bank accounts, and AP ledgersXero proficiency is required — candidates without Xero experience will not be consideredExperience managing vendor communications and resolving queries independentlyProficient in Google Workspace (Gmail, Sheets, Docs) and Microsoft Excel / OfficeStrong organisational and time management skills with the ability to manage competing deadlinesExcellent written and verbal English communication skillsComfortable working independently and reliably in a fully remote environmentPREFERRED SKILLS (nice to have)Experience in a senior or lead AP role, including acting as a point of contact or providing guidance to junior team membersServiceTitan experience — familiarity with job management or field service platforms for financial tracking is highly desirable, given company's trade services operationsExposure to ERP systems such as Oracle, SAP Concur, or similar platformsExperience with international payments or multi-entity accounting environmentsContinuous improvement mindset — proactively identifies and drives process enhancements within the AP function
Position: Senior Accounts Payable Officer
Salary: up to PHP 70,000 per month
Working Hours & Conditions: Monday to Friday, 9:00 AM to 5:00 PM AEST
ROLE OVERVIEW:
We are looking for an experienced and detail-driven Senior Accounts Payable Officer to join the company accounts team in a remote capacity. This is a hands-on, end-to-end AP role ideal for someone with a strong background in high-volume finance environments who can take full ownership of the accounts payable function — from vendor setup and invoice processing through to payment execution, reconciliations, and month-end close support.
You will work across Xero, ServiceTitan, and Google Workspace, and serve as a reliable point of contact for internal teams and vendors alike. If you are process-driven, highly accurate, and can work independently while maintaining a consistently high standard, this role is built for you.
DUTIES AND RESPONSIBILITIES:
- Manage end-to-end accounts payable processes including vendor setup and maintenance, invoice processing and coding, and payment preparation and execution
- Perform high-volume, accurate data entry into accounting systems with a consistently high standard of data integrity
- Conduct regular reconciliations across vendor statements, bank accounts, and AP ledgers
- Oversee and manage the AP inbox (Gmail), handling vendor queries and internal requests promptly and professionally
- Prepare and support weekly payment runs and manage the associated approval processes
- Review all documentation to ensure accuracy and compliance prior to payment processing
- Investigate and resolve discrepancies including payment issues, adjustments, and refunds
- Support month-end close activities including accruals where required
- Act as the primary point of contact for AP-related queries across the business
- Identify and implement process improvements to enhance efficiency and accuracy within the AP function
- Collaborate with operations teams via ServiceTitan for job-related financial tracking and reconciliation
Requirements
- Minimum 5 years of experience in an Accounts Payable or similar finance role
- Strong, demonstrable experience with full-cycle AP processes from end to end
- Proven ability to handle high-volume data entry with a high degree of accuracy
- Solid experience with reconciliations — vendor statements, bank accounts, and AP ledgers
- Xero proficiency is required — candidates without Xero experience will not be considered
- Experience managing vendor communications and resolving queries independently
- Proficient in Google Workspace (Gmail, Sheets, Docs) and Microsoft Excel / Office
- Strong organisational and time management skills with the ability to manage competing deadlines
- Excellent written and verbal English communication skills
- Comfortable working independently and reliably in a fully remote environment
PREFERRED SKILLS (nice to have)
- Experience in a senior or lead AP role, including acting as a point of contact or providing guidance to junior team members
- ServiceTitan experience — familiarity with job management or field service platforms for financial tracking is highly desirable, given company's trade services operations
- Exposure to ERP systems such as Oracle, SAP Concur, or similar platforms
- Experience with international payments or multi-entity accounting environments
- Continuous improvement mindset — proactively identifies and drives process enhancements within the AP function
