Senior Accounts Payable Specialist

Job description

Xometry (NASDAQ: XMTR) powers the industries of today and tomorrow by connecting the people with big ideas to the manufacturers who can bring them to life. Xometry’s digital marketplace gives manufacturers the critical resources they need to grow their business while also making it easy for buyers at Fortune 1000 companies to tap into global manufacturing capacity. We are seeking a detail-oriented and proactive **Senior Accounts Payable Specialist** to join our finance team at a fast-growing, international digital manufacturing platform. In this role, you will manage end-to-end vendor invoicing and payments, ensure accurate accounting and strong internal controls, and support month-end reporting, audits, and process improvement initiatives. You will work with a high degree of personal responsibility and collaborate closely with department heads, vendors, and the wider accounting team. **How You’ll Contribute:** - **General Invoicing & Vendor Management (50%):** - Process and record vendor invoices with accuracy and timeliness - Ensure proper expense classification and GL coding - Review invoice documentation for completeness, compliance, and business purpose - Resolve vendor discrepancies and correspondence in a timely manner - Coordinate with department heads and stakeholders to clarify invoice details and obtain necessary approvals - Create and maintain vendor master data in accounting systems - Review and reconcile corporate credit card transactions and employee reimbursement requests - **AP Operations (25%):** - Ensure accuracy and timeliness of vendor payments through ACH and wire transfers - Investigate and resolve issues associated with multi-currency and cross-border payments - Perform monthly reconciliation of creditor accounts and vendor accruals - Maintain documentation of internal controls and audit trail for vendor transactions - **Accounting Operations & Reporting (15%):** - Participate in month-end financial statement preparation and reporting packages - Support internal and external audit processes - Create and post journal entries for expense reclassification and adjustments - **Process Improvement & Special Projects (10%):** - Support automation and process improvement initiatives in AP operations - Contribute to special projects and new initiatives as assigned - Provide backup support to other accounting team members as needed **What You’ll Bring to Xometry:** - Education: University degree in Finance, Economics, Accounting, or a related field, or equivalent professional experience - Experience: Minimum 3-5 years of accounts payable and accounting operations experience; previous experience with Big 4 firms, management consulting, or growth-stage organizations strongly preferred - Technical Knowledge: Strong proficiency with accounting systems and ERP platforms (SAP, NetSuite, or similar); multi-GAAP experience - Excel Skills: Advanced Microsoft Excel skills, including formulas, pivot tables, data analysis, and reporting - Regulatory Knowledge: Strong understanding of European VAT requirements across multiple EU jurisdictions; knowledge of multi-currency payment processing and currency compliance - Controls & Compliance: Understanding of internal controls and audit requirements; experience with AP best practices and process optimization - English: Professional proficiency in written and spoken English; German is a plus - Communication: Strong communication and stakeholder management skills - Problem Solving: Proactive problem-solver who identifies issues, proposes solutions, and drives improvements without waiting for direction - Organization: Independent and structured approach, with the ability to manage multiple priorities in a fast-paced environment - Collaboration: Collaborative, hands-on mindset and willingness to support team needs - Adaptability: Open personality, adaptable to changing business needs, with strong attention to detail and commitment to accuracy **Nice to Have:** - Experience with multi-subsidiary or consolidation accounting - Prior experience supporting international payment processing - Knowledge of German accounting principles and practices - Experience in manufacturing or technology industry finance operations - Familiarity with audit preparation and SOX/compliance frameworks **Working Conditions:** - Full-time job - Corporate laptop - Salary structure: salary + RSUs - Place of work: Remote (hybrid - after a physical office in Sofia will be opened) - Reports to: Accounts Payable Manager **Life at Xometry:** - **Team Spirit & Friendly Atmosphere:** We work in an open, friendly, and trusting environment that welcomes initiative; everyone is ready to help and support one another, and we celebrate wins together and appreciate everyone’s contribution - **Development Opportunities:** As a fast-growing company, every new task is an interesting challenge for the team - **We Care:** Ongoing, free well-being activities for our people and charity projects worldwide - **Flexibility:** Speed and flexibility are among our biggest advantages, allowing us to adapt quickly and stay effective amid uncertainty - **Onboarding:** A well-structured onboarding plan that brings together process, technology, and systems into one smooth experience **Please send your CV in English.** #LI-Hybrid #Promoted Xometry is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Please read our [privacy policy](https://xometry.eu/en/policy/) here.