Senior Admin Finance Assistant

Deadline for Applications September 18, 2026 Hardship Level (not applicable for home-based) A (least hardship) Family Type (not applicable for home-based) Family Staff Member / Affiliate Type CONTR Local Entry and Mid-Level Support Target Start Date 2026-10-01 Terms of Reference General Background of Project or Assignment, Operational Context: The Senior Admin/Finance Assistant provides dedicated administrative, travel and financial support to the FRIT Protection Project. The position supports project staff, affiliate workforce, partners, and external participants involved in Protection Project related missions, events, workshops and meetings. The incumbent works under the supervision of Associate Finance Officer and liaises closely with respective units and external service providers to ensure timely and accurate processing of travel arrangements, payments, and event-related expenditures in line with UNHCR rules and donor requirements. Purpose and Scope of Assignment: The purpose of this assignment is to provide administrative, financial, travel, and logistical support to ensure the effective and compliant implementation of the Protection Project. The contractor will manage official travel for project staff and participants-preparing and processing Travel Authorizations, advances, and claims; ensuring timely payments in Cloud ERP; and advising on travel entitlements and procedures. The role also includes administrative and logistical support for project-related events, workshops, coordination meetings, and missions. The contractor will process participant entitlements, maintain accurate records and documentation related to travel, missions, and event expenditures, and monitor costs against approved budgets. Routine administrative correspondence will be prepared as required. All duties will be performed in alignment with UNHCR administrative instructions, financial regulations, and donor requirements. The contractor will liaise with internal units and external counterparts to resolve routine operational issues and perform additional related tasks to support the smooth implementation of the Protection Project. Required qualifications, language(s) and work experience: Degree: Bachelor’s degree (or equivalent) with one (1) year of relevant experience. Field of expertise, competencies: Required/mandatory: • Accountability • Communication • Organizational Awareness • Teamwork & Collaboration • Commitment to Continuous Learning • Client & Result Orientation • Analytical Thinking • Technological Awareness • Planning and Organizing Desirable: • Experience in travel administration finance or general administrative support. • Familiarity with processing travel entitlements, payments and claims. • Experience in supporting meetings, workshops or project-related events is an asset. • Experience with the United Nations or non-governmental organizations is considered an asset. • Knowledge of ERP systems is considered an asset. • Bachelor's Degree in Finance, Business Management, International Relations or a related field Language: Knowledge of English and the UN working language of the duty station and knowledge of the local language is an asset. Required: English Desirable: Turkish Monitoring and Progress Controls The contractor's performance will be monitored through timely delivery of assigned tasks, accuracy of documentation, compliance with UNHCR administrative and financial procedures, and responsiveness to operational needs. Regular reviews of travel processing, event support, reporting requirements, and record-keeping will serve as key indicators of progress. Performance will be assessed in line with the following core competencies: • Accountability: Delivering outputs on time, ensuring accuracy, and adhering to established rules and procedures. • Communication: Providing clear updates, timely responses, and effective guidance for staff and participants. • Organizational Awareness: Applying UNHCR policies correctly and maintaining compliance with internal and donor requirements. • Teamwork and Collaboration: Coordinating effectively with colleagues, internal units, and external partners. • Client and Results Orientation: Providing efficient, service-focused support that meets operational needs. • Commitment to Continuous Learning: Incorporating feedback, adapting to procedural updates, and improving work processes. Monitoring will be conducted through regular reviews, examination of completed deliverables, and verification of adherence to timelines and quality standards. Individual Contractor Agreements Definition: Individual contractor is an individual engaged by UNHCR under a contract of limited duration to provide skills or knowledge for the performance of a specific task or piece of work and engaged under an individual contract issued directly by UNHCR. They are neither staff members of UNHCR under the Staff Regulations and Rules, nor Officials for the purpose of the Convention on the Privileges and Immunities of the United Nations of 13 February 1946. Contract Duration/Renewal: Any extension of an individual contract is subject to operational needs, satisfactory service, and availability of funds. There is no expectation of renewal or conversion of the individual contract beyond its expiry date. Working Hours: 40 hours per week, inclusive of mandatory night shifts, possibility of work on weekends and official holidays as part of the assigned schedule. Leave Entitlements: Annual leave at the rate of two and a half working days per month. Sick leave at the rate of two working days for each month of service. Medical Coverage: Cigna Health Insurance, also available optionally for eligible dependents subject to additional contribution rates. Remuneration: Remuneration at the level of the vacancy based on the International Civil Services Commission (ICSC) salary scale. Legal Requirements: Individual Contractors must comply with relevant local legislation, including but not limited to those relating to taxation, social security requirements, licenses, work permits and visas, and other details stipulated in the terms of their contract. UNHCR undertakes no liability for taxes and social security contributions, duties or other contributions payable by the individual contract holder on payments made under the individual contract. The individual contract holders will not be reimbursed such taxes or granted any other benefit, payment or subsidy which is not expressly provided for in the contract under which they are engaged. UNHCR may require the individual contract holder to provide evidence within a reasonable time that they have registered for and are paying applicable taxation and social security to the relevant national authorities Important to note: The Individual Contractor shall be responsible for paying any tax levied by his/her Government or other entities on his/her UNHCR earnings. Under no circumstances shall UNHCR be responsible for paying or reimbursing such taxes. Ministry of Foreign Affairs (MFA) Clearances and ID Cards: Applications of non-Turkish candidates are subject to MFA clearance before any offer can be made. For cleared candidates who are recruited, MFA ID card applications will be processed while the issuance lies within the authority of the MFA. Important to note: Once the MFA ID is issued, the time spent under an Individual Contract no longer counts toward eligibility for Turkish citizenship. Application Requirements: Applicants must ensure: • To apply for the vacancies timely through Workday. No late applications are accepted. • To reflect their previous experience, language skills (including the mother tongue) and other assets in their Workday applicant profiles duly. Shortlisting is done based on the information provided in the applications only. • To attach their valid residence permits (both sides visible) in case they are non-Turkish nationals. PLEASE DO NOT USE TURKISH CHARACTERS IN YOUR NAME & SURNAME INFORMATION. Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern is subject to successful reference checks and integrity clearance. UNHCR does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training, or any other fees). Only short-listed candidates will be notified. The recruitment process might include a written test and/or oral interview for this job opening. No late applications will be accepted. External candidates should be legally present in Türkiye at the time of application, recruitment, and hire. Non-Turkish citizens are required to upload their residence permits or relevant documents under the ‘Certifications’ section, by selecting the type as ‘Personnel Administration – Other’, in order to be considered for this job opening. Applications by non-Turkish citizens will NOT be considered if a valid residence permit is not attached to the application. For further information on how to apply, please visit the ‘UNHCR - Application and Selection’ page at . Standard Job Description Required Languages , , Desired Languages , , Additional Qualifications Skills Education Certifications Work Experience Other information This position doesn't require a functional clearance Remote No