Senior Administration Assistant (Construction)

Job description

Whether you’re a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more. Why Rosendin? Committed. Innovative. Engaged. If you’re looking to take your career to the next level and work with some of the best and brightest in the industry, we want to hear from you. Since our founding over 100+ years ago, Rosendin has been driven to positively impact the communities where we live and work. We are an organization built on integrity and we have a culture that empowers people, embraces diversity, and inspires everyone to do their best. As one of the largest EMPLOYEE-OWNED electrical contractors in the United States, you will have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success. When our people succeed and fuel our success, we reward them. We'd love to have you as a shareholder! YOUR NEXT OPPORTUNITY: The Senior Administrative Assistant is responsible for providing administrative support to senior management or department. This position will perform a wide range of administrative and general office duties to ensure timely and accurate completion of assignments to enhance the efficiency and effectiveness in meeting operational objectives. WHAT YOU’LL DO: Administrative & Executive Support: Provide direct administrative support to a team of fourteen Superintendents Manage and coordinate complex calendars, meetings, and schedules Prepare and distribute correspondence including memos, letters, reports, and forms Maintain East Region Manpower List Correspondence with Local Unions Scheduling & Meeting Coordination: Coordinate meetings, project reviews, and quarterly foreman meetings Schedule training sessions and leadership meetings Document/Track employees that completed trainings Arrange meeting logistics including rooms and virtual access Manage scheduling conflicts Workforce & Manpower Administration: Maintain manpower tracking including new hires and classification changes Assist with manloader charts for planning Training & Development: Coordinate training schedules Manage enrollment and tracking Assign online training Support orientation and training events Records Management: Maintain employee records including evaluations and disciplinary actions Ensure confidentiality and accuracy Field Operations Support: Serve as liaison between field and leadership Assist with union job calls Financial Support: Process expense reports Assist with workforce reporting General Office Duties: Filing, scanning, and document prep Coordinate travel Support IT needs Improve administrative systems WHAT YOU'LL NEED TO BE SUCCESSFUL: Attention to detail is necessary; strong analytical skills favored Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred Prioritize and manage multiple tasks, changing priorities as necessary Work under pressure and adapt to changing requirements with a positive attitude Oral and written communication skills as required for the position Self-motivated, proactive and an effective team player Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others WHAT YOU BRING TO US: Associate degree in Business Administration or related discipline Minimum 5 years’ administrative support experience, preferably in a construction environment Must have initiative and be efficient at Excel, PowerPoint, Smartsheet’s Can be a combination of education, training, and relevant experience WORKING CONDITIONS: General work environment – sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning Noise level is usually low to medium; it can be loud on the jobsite. We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions. Occasional lifting of up to 30 lbs. Rosendin is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law. YOU Matter – Our Benefits ESOP – Employee Stock Ownership 401K Annual bonus program based upon performance, profitability, and achievement 17 PTO days per year plus 10 paid holidays Medical, Dental, Vision Insurance Term Life, AD&D Insurance, and Voluntary Life Insurance Disability Income Protection Insurance Pre-tax Flexible Spending Plans (Health and Dependent Care) Charitable Giving Match with our Rosendin Foundation Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business…and your career. Rosendin is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.