Senior Administrative Associate, Drug Product Development (DPD)

Job description

**Working with Us** Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible. Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: [](https://careers.bms.com/working-with-us). ## **Senior Administrative Associate – Drug Product Development (DPD)** ------------------------------- ## What We Are Looking For The Oral Product Development (OPD) organization, part of Drug Product Development (DPD), is seeking a highly organized and service-oriented Senior Administrative Associate to provide dedicated executive support to the Executive Director, Head of Oral Product Development, and to enable operational excellence across the OPD group. The selected candidate will anticipate leadership needs, manage complex calendars and travel, and coordinate the meetings, budgets, vendors, onboarding, and events that keep a fast-paced, highly matrixed development organization running smoothly. This role requires sound independent judgment, discretion with confidential information, strong interpersonal skills, and a proactive, collaborative mindset. ## ## Who You Will Work With This is an on-site role in New Brunswick, NJ, reporting to the Executive Director, Head of Oral Product Development. Given the hands-on, in-person nature of the support this role provides, the successful candidate will work on-site alongside the leadership team as a regular part of the role. The Senior Administrative Associate provides direct executive support to the Head of OPD and operational support across the OPD organization, which is responsible for small molecule oral drug product design and development within Drug Product Development (DPD). The role works collaboratively across a complex matrix environment, partnering with colleagues across Pharmaceutical Development (PD) and key partner functions — including Material Science and Technology, Quality, Global Regulatory Sciences, Clinical Pharmacology, etc. — as well as with Finance, HR, and Procurement, and external contract manufacturing organizations and service providers. ## ## Primary Responsibilities **Executive support to the Head of Oral Product Development** - Manage a complex calendar; schedule and prioritize meetings, resolve conflicts, and protect time against shifting priorities - Arrange and manage complex domestic and international travel — flights, accommodations, and transportation — ensuring cost-effectiveness and adherence to Travel & Expense (T&E) policy - Coordinate travel bookings, receipts, and expense submissions (Concur) for the Executive Director - Prepare and edit correspondence, presentations, reports, and pre-reads using the MS Office Suite; compile meeting materials (PowerPoint, Excel) and provide meeting summaries on request - Anticipate the needs of the leader and the team, taking initiative to resolve issues proactively and autonomously - Provide comprehensive support handling confidential and sensitive information with the highest level of integrity and discretion **Operational support across the DPD group** - Schedule and coordinate meetings across the leadership and extended team, including 1:1s and leadership team (LT) meetings; manage agendas, notes, and logistics - Lead end-to-end logistics for team meetings, town halls, and offsite events — venue, catering, invitations, onsite support, and readiness planning; set up and support webinars and virtual collaboration sessions - Track and report on team budgets; process Statements of Work (SOWs), Purchase Orders (POs), invoices, and contract renewals, and partner with Finance on accurate reconciliation and reporting - Coordinate Workday actions, headcount tracking, and access provisioning/deprovisioning; ensure structured day-one onboarding and clean offboarding for team members - Maintain distribution lists, Microsoft Teams spaces, and SharePoint sites; ensure accurate storage and accessibility of team records - Manage departmental files and mail - Order and stock office and laboratory supplies and equipment - Support project-based work by monitoring timelines, following up on action items, and organizing materials - Coordinate broad support requests (e.g., IT, Facilities) and support guest/vendor visitor registrations with front desk - Serve as a point of contact for internal and external stakeholders; nurture productive relationships with internal partners and external vendors - Proactively identify opportunities to streamline processes, dashboards, and operational workflows - Support special projects and time-bound initiatives as directed; occasional site travel may be required This position requires a positive and proactive team player and relationship builder with strong administrative capabilities, as well as the ability to interface with all levels of BMS management and external partners/vendors in a professional manner. ## Qualifications - Associate’s degree required; Bachelor’s degree preferred (or equivalent experience); or 7+ years of experience with High school diploma/GED - 2+ years in executive/administrative support or project coordination within complex teams (development, scientific, commercial, medical, or similar environments); corporate experience strongly preferred - Proficiency in Microsoft 365 (Outlook, Teams, SharePoint, Excel, PowerPoint); experience with expense/procurement tools (e.g., Concur, Ariba/SAP) and HR/process systems (e.g., Workday); experience with AI applications (e.g., Copilot, ChatGPT, Claude) - Working knowledge of BMS company policies - Strong interpersonal and stakeholder-management skills; exceptional organization and time management; vendor and budget process literacy; clear written and verbal communication; high attention to detail - Ability to navigate a highly matrixed environment across levels, functions, and time zones with minimal direction - Ability to work with limited supervision and manage multiple priorities simultaneously - Demonstrated ability to handle confidential and sensitive information with discretion *If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.* ******Compensation Overview:****** New Brunswick - NJ - US: $59,840 - $72,512 The starting compensation range(s) for this role are listed above for a full-time employee (FTE) basis. Additional incentive cash and stock opportunities (based on eligibility) may be available. The starting pay rate takes into account characteristics of the job, such as required skills, where the job is performed, the employee’s work schedule, job-related knowledge, and experience. Final, individual compensation will be decided based on demonstrated experience. Eligibility for specific benefits listed on our careers site may vary based on the job and location. For more on benefits, please visit [](https://careers.bms.com/life-at-bms/) Benefit offerings are subject to the terms and conditions of the applicable plans in effect at the time and may require enrollment. Our benefits include: - **Health Coverage:** Medical, pharmacy, dental, and vision care. - **Wellbeing Support:** Programs such as BMS Well-Being Account, BMS Living Life Better, and Employee Assistance Programs (EAP). - **Financial Well-being and Protection:** 401(k) plan, short- and long-term disability, life insurance, accident insurance, supplemental health insurance, business travel protection, personal liability protection, identity theft benefit, legal support, and survivor support. **​Work-life benefits include:** Paid Time Off - US Exempt Employees: flexible time off (unlimited, with manager approval, 11 paid national holidays (not applicable to employees in Phoenix, AZ, Puerto Rico or Rayzebio employees) - Phoenix, AZ, Puerto Rico and Rayzebio Exempt, Non-Exempt, Hourly Employees: 160 hours annual paid vacation for new hires with manager approval, 11 national holidays, and 3 optional holidays Based on eligibility\*, additional time off for employees may include unlimited paid sick time, up to 2 paid volunteer days per year, summer hours flexibility, leaves of absence for medical, personal, parental, caregiver, bereavement, and military needs and an annual Global Shutdown between Christmas and New Years Day. All global employees full and part-time who are actively employed at and paid directly by BMS at the end of the calendar year are eligible to take advantage of the Global Shutdown. ***\*Eligibility Disclosure:** *T*he summer hours program is for United States (U.S.) office-based employees due to the unique nature of their work. Summer hours are generally not available for field sales and manufacturing operations and may also be limited for the capability centers. Employees in remote-by-design or lab-based roles may be eligible for summer hours, depending on the nature of their work, and should discuss eligibility with their manager. Employees covered under a collective bargaining agreement should consult that document to determine if they are eligible. Contractors, leased workers and other service providers are not eligible to participate in the program.* **Uniquely Interesting Work, Life-changing Careers** With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in a supportive culture, promoting global participation in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues. **On-site Protocol** BMS has an occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role: Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function. **Supporting People with Disabilities** BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to [adastaffingsupport@bms.com](mailto:adastaffingsupport@bms.com). Visit [](https://careers.bms.com/eeo-accessibility)[eeo](https://careers.bms.com/eeo-accessibility)[-accessibility](https://careers.bms.com/eeo-accessibility) to access our complete Equal Employment Opportunity statement. **Candidate Rights** BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area. If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: **Data Protection** We will never request payments, financial information, or social security numbers during our application or recruitment process. Learn more about protecting yourself at [](http://careers.bms.com/fraud-protection). Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations. If you believe that the job posting is missing information required by local law or incorrect in any way, please contact BMS at [TAEnablement@bms.com](mailto:TAEnablement@bms.com). Please provide the Job Title and Requisition number so we can review. Communications related to your application should not be sent to this email and you will not receive a response. Inquiries related to the status of your application should be directed to Chat with Ripley. R1604098 : Senior Administrative Associate, Drug Product Development (DPD)