Senior Administrator, Aprio Legal

Job description

Work with a Top 20 CPA and advisory firm that Accounts for Anything. Aprio has 40 U.S. office locations, as well as international office locations and more than 3,200 team members that speak 60+ languages across the globe. By bringing together proven expertise, deep understanding, and strategic foresight for fast-growing industries, Aprio ensures clients are prepared for wherever life or business may take them. Discover a top-rated culture, vast growth opportunities and your next big career move with Aprio. Join **Aprio Legal** and you will help clients maximize their opportunities. Aprio Advisory Group, LLC is a progressive, fast-growing firm looking for an **Senior Administrator** to join their dynamic team. The Senior Administrator will provide critical administrative support to attorneys, paralegals, and other legal professionals. This role requires a strong understanding of legal terminology, procedures, and documentation, as well as excellent organizational and communication skills. **This is a fully in-office position, Monday through Friday, based at our Scottsdale, AZ office.** ### Key Responsibilities - Draft, review, and proofread legal documents such as pleadings, contracts, briefs, corporate governance records, estate plans and correspondence. - File legal documents with Arizona courts and government agencies, ensuring compliance with local rules and deadlines. - Manage attorney calendars, schedule appointments, and coordinate meetings, hearings, and depositions. - Maintain and organize client files, ensuring confidentiality and adherence to record-keeping policies. - Communicate professionally with clients, court personnel, witnesses, and other legal professionals. - Assist with billing, timekeeping, and expense reporting as required by the firm or organization. - Process incoming and outgoing mail, including service of legal documents. - Support attorneys in trial preparation, including assembling exhibits, witness lists, and trial binders. - Monitor and track case deadlines to ensure timely completion of tasks. - Greet clients, visitors, attorneys, and vendors promptly and professionally. - Answer, screen, and route incoming calls; take complete and accurate messages. - Monitor the firm’s general voicemail and email inboxes and distribute communications promptly. - Manage visitor access, notify appropriate personnel of arrivals, and maintain a welcoming reception area. - Receive, sort, date-stamp, scan, and distribute incoming mail, courier deliveries, and service documents according to firm procedures. - Arrange outgoing mail, overnight deliveries, couriers, and document pickups. ### Candidate Qualifications - High school diploma or equivalent; associate’s or bachelor’s degree preferred. - Minimum 1-3 years of experience as a legal secretary or in a similar administrative role within the legal field. - Knowledge of Arizona court procedures, filing requirements, and legal terminology. - Proficiency in Microsoft Office Suite, legal management software, time keeping software and document management systems. - Strong written and verbal communication skills. - Exceptional attention to detail and organizational abilities. - Ability to prioritize tasks and work effectively under deadlines. - Discretion in handling confidential information.