Senior Administrator - Fund Administration

Job description

Purpose of the job Take ownership of the day-to-day administration and company secretarial activities for a diverse portfolio of fund clients, while building your expertise across corporate governance, transactions and regulatory requirements. You'll work closely with clients, managers, banks and internal teams, gaining exposure to a broad range of fund structures and supporting key activities throughout the client lifecycle. This is an opportunity to deepen your technical knowledge while taking on greater responsibility for client relationships and complex corporate activities. From supporting transactions and board meetings to maintaining high-quality client records and governance standards, you'll play an important role in delivering an exceptional client experience while continuing to develop your professional and coaching skills. Main Responsibilities Take ownership of the day-to-day administration and company secretarial activities for a portfolio of fund clients. Build strong relationships with clients and stakeholders, providing professional support across a range of administration and governance matters. Work closely with managers on client transactions, including mergers, acquisitions and investment disposals. Support client onboarding and ongoing administration by maintaining high-quality due diligence documentation and client records. Prepare statutory filings, board resolutions, minutes and other corporate documentation in line with relevant requirements. Coordinate board and shareholder meetings, including the preparation and review of board packs and meeting documentation. Attend client board meetings and prepare high-quality minutes for a range of fund structures. Coordinate banking activities, including account openings, maintenance and payment instructions, working closely with banking partners. Maintain accurate and complete client information across internal systems, including NAVOne and eFront. Develop your knowledge of the Jersey regulatory framework and client constitutive documents to support effective client administration. Conduct periodic client file reviews, contributing to consistent governance and administration standards. Share knowledge and provide guidance to colleagues, contributing to a collaborative team environment and high-quality client outcomes. Degree in Administration, Law, Accounting or a related discipline, or an equivalent relevant qualification. ICSA, ICAEW, STEP or another professional qualification relevant to financial services would be beneficial. Knowledge, Skills and Experience Experience within fund administration, company secretarial, corporate services or a related financial services environment. Strong understanding of corporate administration, governance processes and client servicing within a professional environment. Strong communication and relationship-building skills, with the ability to engage effectively with clients, colleagues and external stakeholders. Excellent organisational skills and attention to detail, with the ability to coordinate a range of client and corporate activities effectively. Experience preparing corporate documentation, supporting board meetings and maintaining high-quality client records. Ability to share knowledge and provide guidance to colleagues, contributing to their development and wider team success. All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are: We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges. We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be. We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective. We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes. We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships. Equal Opportunities for Everyone Please let us know if there’s anything we can do to make the process easier for you. You can reach us at . We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status. Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices. With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian. Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise. Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients. Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines. What's In It For You? Competitive salary. We are globally hybrid (please check the specifics for this role during interview process). Flexible working hours. Private Pension Plan fully paid by the company after probation. Private medical insurance with Catastrophe cover fully paid by the company. Employee recognition program and spot bonuses.