Senior Analyst Strategic Sourcing - IT

Job description

Employment Type: Full time Shift: Day Shift Description: Purpose Responsible for the data capture, analysis & reporting of data information to assist the Trinity Health leadership team achieve operational efficiency. Responsible for auditing department information, producing reports & suggesting improvements to processes. Provides knowledge & expertise in the program, services & applications. Note: “patients” refers to patients, clients, residents, participants, customers, members Essential Functions Our Trinity Health Culture: Knows, understands, incorporates & demonstrates our Trinity Health Mission, Values, Vision, Actions & Promise in behaviors, practices & decisions. Work Focus: Research, collects & analyzes information. Identifies opportunities, develops solutions, & leads through resolution. Collaborates on performance improvement activities as indicated by outcomes in program efficiency & patient experience. Responsible for distribution of analytical reports. Process Focus: Utilizes multiple system applications to perform analysis, create reports & develop educational materials. Incorporates basic knowledge of Trinity Health policies, practices & processes to ensure quality, confidentiality & safety are prioritized. Demonstrates knowledge of departmental processes & procedures & ability to readily acquire new knowledge. Data Management & Analysis: Research & compiles information to support ad-hoc operational projects & initiatives. Synthesizes & analyzes data & provides detailed summaries including graphical data presentations illustrating trends & recommending practical options or solutions while considering the impact on business strategy & supporting leadership decision making. Leverages program & operational data & measurements to define & demonstrate progress, ROI & impacts. Maintains a Working Knowledge of applicable federal, state & local laws / regulations, Trinity Health Integrity & Compliance Program & Code of Conduct, as well as other policies, procedures & guidelines in order to ensure adherence in a manner that reflects honest, ethical & professional behavior & safe work practices. Functional Role (not inclusive of titles or advancement career progression) The Senior Strategic Sourcing Analyst plays a key role in the day-to-day operations within the Strategic Sourcing division of Supply Chain Management. The role provides support to the Sourcing Managers via a variety of essential activities with focus on supporting the division in obtaining annual financial goals. Leads small initiatives with the goal of achieving cost reductions while maintaining or improving product quality and vendor service levels. The responsibilities of the Senior Analyst are complex and varied. They include functions ranging from managing simultaneous competitive sourcing processes and contract negotiations of low to low-medium risk/value (but high volume) projects involving direct & indirect commodities and/or services; drafting contracts, contract amendments, and RFP/RFQ information; as well as partnering with the Supply Chain Informatics System (SCIS) team to ensure proper audit and reporting outcomes. The Senior Analyst makes decisions in conjunction with Category and Senior Sourcing Managers and may provide mentorship to Sourcing Analyst role. Maintains knowledge of the Group Purchasing Organization's (GPO) and Trinity's contract portfolio to leverage and utilize appropriate agreements. Coordinates and maintains system compliance by optimizing these agreements. Has a thorough understanding of the review and analysis process to ensure a timely turn around on agreement approvals. Works closely with the legal department and sourcing manager in the drafting and analyzing of communications between the organization and contracted partners. Communications may include routine correspondence, contract amendments, and business agreements. Responsible for ensuring correct distribution, tracking, and understanding of said communications. Handles or assists in handling contract compliance issues based on complexity. In conjunction with Sourcing Managers, supports competitive bidding process on direct and indirect supplies/services/equipment; pre-qualifies suppliers, supports RFP/RFI creation, accumulates responses, reviews product/service information to determine applicability and any outliers. Conducts competitive sourcing and negotiation process on initiatives with low risk and value, which include but are not limited to direct and indirect supplies, services and equipment. Analyzes responses, reviews product/service/equipment information to determine applicability, performs cost benefit analyses, develops reports and presents findings. Determines favorable quotes and/or negotiates with vendors to obtain optimal price, terms and conditions. Collects, cleans, and validates large datasets from multiple sources to ensure accuracy and integrity. Analyzes data to identify trends, patterns, and anomalies that inform business strategies. Develops and maintains dashboards, reports, and visualizations using tools such as Power BI, Tableau, Excel or similar platforms. Performs ad-hoc analysis and provides actionable recommendations to stakeholders. Accountable for engaging suppliers in the selection processes and maintaining business relationships that are conducted legally, ethically and in accordance with Trinity Health Policies/Procedures and the Organizational Integrity Program. Plans, manages and oversees the life cycle of small to medium sourcing projects. These projects involve but are not limited to multiple stakeholders; significant facilitation, standardization and process change to multiple business units. Drafts and completes execution of amendments to extend contract terms, participation of facilities, addition of products/or services, or other amendment requirements, as determined by contract requirements or as directed by Sourcing management leadership. Using working knowledge on contract construction, reviews, red lines and drafts language for discussion. Close working relationships with legal for contract issues requiring legal input. Responsible for completing contract lifecycle management, system contract request, tier reporting, SIPs and Eloc. Conducts category assessments including spend analysis, demand forecasting, supply market intelligence, and risk evaluation to identify value creation opportunities under the direction of the assigned leadership team. Readily speaks to the year over year spend differences and challenges within assigned portfolio. Analyzes markets to determine vendor sources and product availability. Supports development of fact bases for major purchasing categories, including detailed understanding of descriptions of the product/service/equipment offerings and price points; recommended suppliers; understanding capabilities of current suppliers. Lends support for sourcing and contract management system(s). May include duties such as supervising audits on database information, producing reports from contract management system, reviewing information input by Sourcing Manager, suggesting processes to increase efficiency and effectiveness of contract systems and overall general support of processes surrounding contract management. Works with other Supply Chain verticals to support processes and procedures that optimize the value of the Trinity Health-Supplier relationship. Ensures effective handoff of executed contracts to business owner, Supply Chain verticals, and other stakeholder departments as applicable. This includes accurate PO placement, broad understanding of contract value and milestones, and implementation expectations. Serves as a contact for HM management-team members as it relates to purchasing/sourcing issues. Provides guidance and investigates issues raised by ministries related to contracts. Supports and contributes to process improvement that provides cost savings, increased efficiencies and enhanced customer service. Performs other duties as assigned. Minimum Qualifications Bachelor’s degree with major course work in business, supply chain management, or data science and at least 5 (five) years of sourcing experience or an equivalent combination of education and work experience. In-depth knowledge and skills in advanced data analytics and procurement practices including advanced excel, access and tableau, vendor relationships, and market analysis for trends. Healthcare industry experience is preferred. Strong analytical skills, attention to detail, and the ability to communicate complex findings in a clear and concise manner. Comprehensive knowledge of methods used in the access and use of information, the preparation of specifications, and the analysis of bids and contracts. Ability to set standards for and create and maintain accurate records and reports. Working knowledge on contract construction and the ability to review, red line and draft language for discussion. Ability to identify problems, utilize originality and ingenuity to make recommendations and decisions, and implement solutions. Demonstrated ability to identify, investigate, analyze, and resolve complex issues. Excellent verbal and written communication skills. Strong problem-solving skills with the ability to research problems and present findings with attention to detail and a high degree of accuracy. Solid customer service qualities along with excellent interpersonal skills. Must be comfortable operating in a collaborative, shared leadership environment. Must have ability to work effectively in a large, multi-level, geographically dispersed organization. Ability to establish and maintain productive and positive working relationships with all stakeholders and external suppliers. Ability to work independently and in collaboration with others. Proven prioritization, multi-tasking, and coordination skills within a fast-paced environment. Strong organizational skills and high level of initiative. Demonstrated ability to manage multiple and changing priorities Ability to establish and maintain productive and positive working relationships with all stakeholders and external suppliers Must possess strong analytical skills, including ability to understand and define most critical issues and develop methodologies for collecting and analyzing relevant data (keep vs. buy, Total Cost Ownership (TCO), lease vs. buy, Net Present Value (NPV), Cost of Service Ratio (COSR), and so forth). . Additional Qualifications (nice to have) Healthcare industry experience is preferred. High proficiency in data visualization, statistical analysis, and business intelligence tools. Physical & Mental Requirements & Working Conditions (General Summary) Direct Healthcare Services / Indirect Healthcare / Support Services: Exposure to conditions which may be considered unpleasant to sight, touch, sound & / or smell. Occasional Exposure to fumes, odors, dusts, mists & gases, biohazards / hazards (mechanical, electrical, burns, chemicals, radiation, sharp objects, etc.). Occasional Exposure to or subject to noise, infectious waste, diseases & conditions. O ccasional Exposure to interruptions, shifting priorities & stressful situations. Frequent Ability to follow tasks through to completion, understand & relate to complex ideas / concepts, remember multiple tasks & regimens over long periods of time & work on concurrent tasks / projects. Continuous Ability to read small print, hear sounds & voice / speech patterns, give / receive instructions & other verbal communications (in-person & / or over the phone / computer / device / equipment assigned) with some background noise. Continuous Perform manual dexterity activities & / or grasping / handling. Occasional Ability to climb, kneel, crouch & / or operate foot controls. Occasional Use a computer / other technology. Continuous Sit with the ability to vary / adjust physical position or activity. Frequent Maintain a safe working environment & use available personal protective equipment (PPE). Occasional Comply with applicable Code of Conduct, policies, procedures & guidelines. Continuous Ability to provide assistance in the event of an emergency. Occasional Direct Healthcare Services: Perform activities that require standing / walking with the ability to vary / adjust physical position or activity. Occasional Lift a maximum of 30 pounds unassisted. Occasional Use upper & lower extremities, engage in bending / stooping / reaching & pushing / pulling. Occasional Work indoors (subject to travel requirements) under temperature-controlled & well-lit conditions. Continuous Encounter worksites (e.g., patient homes) or travel to worksites that may have variable internal & external environmental conditions. Occasional Perform work that involves physical efforts (e.g., transporting, moving, positioning & / or ambulating patients). Occasional Indirect Healthcare / Support Services: Perform activities that require standing / walking with the ability to vary / adjust physical position or activity. Occasional Lift a maximum of 30 pounds unassisted. Occasional Experience of long periods of walking / standing / stooping / bending / pulling & / or pushing. Occasional Encounter a clinical / patient facing / hands on interactive work environment. Occasional Work indoors (subject to travel requirements) under temperature-controlled & well-lit conditions. Continuous Work outdoors with variable external environmental conditions. Occasional Average Workday Activity: Occasional - O (1% - 33%), Frequent - F (34% - 66%), Continuous - C (67% - 100%) Our Commitment Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.