Senior Business Assistant

Job description

Company Overview Bridgestone Americas, Inc. (BSAM), headquartered in Nashville, Tennessee, and Bridgestone Europe, Middle East and Africa (BSEMEA), headquartered in Brussels, Belgium, operate collectively as a “Bridgestone West” strategic region. This region services the strategic business needs of teams across the Americas, Europe, Middle East and Africa. BSAM and BSEMEA are subsidiaries of Bridgestone Corporation, globally headquartered in Japan. Bridgestone and its subsidiaries develop, manufacture and market a wide range of Bridgestone, Firestone and associate brand products and solutions to address the needs of a broad range of customers and industries. Business Unit BAMG - Aiken PSR Management Level Support Job Category Administration Position Summary General Office Operations Support includes: • Entering data or performing word processing work in support of local office or function-specific business processes • Coordinating the logistics for office events • Coordinating the logistics for office moves (e.g., moving office furniture, packing files, etc.) • Providing back-up support for reception/switchboard or the mailroom • Operating input devices to enter data and codes into digital files, forms, and databases • Maintaining logs of data entered •Monitoring data entry applications screens for errors • May transcribe or code paper-based source data into format required for data entry Responsibilities Daily: · Validating and approving invoices through SAP Workflow · Complete daily reports to include total hours worked, overtime worked, waste, and production numbers · Utilize Intelex for safety incidents such as OSHA recordables, first aids, property damages and/or shock sensors · General office task such dispersing interdepartmental and external mail to dept · Archive teammate documents such as RTW, Jury Duty, CCC, etc. · Update Performance Evaluation Tracker and appraisal matrix · Vendor management: Cintas, A&A, Newbold, Grainger, PPM, etc. Weekly: · Order and maintain office supplies through appropriate vendors · Compile and analyze data to create and maintain reports and graphs for attendance, headcount, overtime, etc. · Upload documents such as one-point lessons, department forms, standards to the appropriate location · Manage Cintas invoices and assist with replacing and repairing of uniforms. · Data entry for CL Control Points, ETO tracker · Work with ABM to distribute personal cards to teammates for birthdays, sympathy, get-well cards, etc. · Complete the headcount and overtime report · Educate team members on use of personal computer and purchasing procedures. Provide guidance on company policy. Coordinate the distribution and tracking of One Point Lessons. · Perform various clerical duties including mail, phones and correspondences. Review and aid in processing payroll related issues on Monday and after each crew change. · Maintain Standard Practice, document control and business plan · Monitor, maintain and assist in the development of budget information. · Interact with Purchasing, Accounting, HR and other operation departments. · Coordinate interdepartmental and departmental oriented meetings. · Update Process Control Plan and Working Standards. · Develop and maintain various tracking systems (One-point Lessons, certification status, organizational charts, HR coordinator charts, etc.). · Facilitate the flow of information and goal status to various support personnel and production team members. Monthly: · Update production charts · Update the current year's budget spreadsheet with actual numbers · Order celebration items for teammate service anniversary · Update ABM report with any safety incidents, budget info, total plant hours · Update SQN Indicator Charts, Scorecard · Manage area office communication boards · Ensure production tickets are delivered to warehouse for storage Annual: · Review budget and targets with ABM · Communicate new coordinators and update/request necessary access (Outlook, doc. access, etc.) · Work with HR to assist team members with vacation sell back, United Way, survey's, etc. Misc: · Teammate termination- deliver personnel and training files to HR, ensure locker is cleaned out, ensure uniforms are returned to vendor · New hire- enter service request, assign Teammates to crew and in Kronos, create packets, update all spreadsheets, set up TM's security profile · Remove/ add teammates to area Outlook distribution list and area specific spreadsheets. · Post area/ plant announcements · Setup vendor access for plant visit to dept. System/Programs used: Microsoft Teams, Outlook, Workday, Kronos, Power BI, SAP, Kronos, Intelex, AIK-Web, SMS, Safety IIP Minimum Qualifications Required: 2 years of administrative/clerical experience with proficient computer skills Preferred: Associate's degree in business or related field and 1 year of clerical experience with proficient computer skills. At Bridgestone, you are Free to Be We believe people can only provide superior service and quality to others when they feel safe bringing their chosen version of themselves to work. We believe in championing all perspectives, individuals and teams because we understand the importance of seeing the world and our business through many different lenses. So, show us what you are made of, because who you are is what we need. What we offer At Bridgestone, what really matters is to foster co-creation opportunities and empowering you to be creative and curious to make mobility safer, more efficient, and more sustainable for future generations. Whatever role you fill, when you represent Bridgestone, you are a valued teammate, and part of our larger mission to “Serve Society with Superior Quality”, for that, we offer you more than just a competitive compensation; we will provide you: A supportive and engaging onboarding experience to ensure a smooth transition into our team. The opportunity to develop and grow, through training and regular mentorship. Corporate Social Responsibility activities. A truly global, dynamic and challenging work environment. Agility and work/life effectiveness and your long-term well-being. An effective and inclusive team. Bridgestone is proud to be an Equal Employment Opportunity employer. It is our policy to consider all individuals for employment based on their unique merit and without regard to age, color, national origin, citizenship status, physical or mental disability, race, religion, gender, sex, sexual orientation, gender identity and/or expression, genetic information, veteran status, or any other characteristic protected by federal, state or local law. Employment Eligibility If hired, a Form I-9 Employment Eligibility Verification must be completed at the start of employment. Temporary work authorization or the need for sponsorship may disqualify you from employment.