Senior Contract Administrator

Job description

Company Description With eight design studios spread around the world, chances are you’ve seen our work before. We work across architecture, landscape architecture, interior design and urban design - a rich multi-disciplinary mix of skills and perspectives that unlocks the economic, social and cultural value of projects. We combine our creative design expertise with capabilities in strategy, research, technology and experience design, and we regularly collaborate with experts and partners from further afield. Through our work, we're trying to build a more inclusive, sustainable future for communities - and create a more socially and ecologically resilient world. Job Description The role partners with PICs, Design Leads and Senior Associates to ensure projects are commercially sound, contractually robust and well governed. You will be involved early, stay engaged throughout delivery, and help teams make informed decisions that protect both design intent and commercial outcomes. You will be part of Hassell’s national Commercial community and a key commercial specialist in the Perth studio. We are seeking an experienced and detail-oriented Senior Contract Administrator to join our Perth studio. The successful candidate will play a crucial role in managing contracts and ensuring the successful delivery of major projects in WA and nationally. You will work closely with our commercial team, project managers, architects, and external stakeholders to administer contracts, manage risks, and ensure compliance with contractual obligations. Key Responsibilities: Contract Management: Administer and manage contracts throughout the project lifecycle, including preparation, negotiation, execution, and closeout of contracts. Tendering Process: Assist in the preparation of tender documents, evaluation of bids, and negotiation with contractors and suppliers. Risk Management: Identify and mitigate contractual risks, ensuring compliance with legal and regulatory requirements. Cost Control: Monitor project budgets, manage variations, and assess claims for additional costs, ensuring cost-effective delivery of projects. Document Control: Maintain accurate records of all contractual documents, correspondence, and change orders. Stakeholder Communication: Liaise with clients, contractors, and internal teams to resolve contractual issues and ensure alignment with project objectives. Progress Reporting: Prepare regular reports on contract status, progress, and any potential issues, providing recommendations for resolution. Dispute Resolution: Assist in the resolution of disputes, including the preparation of documentation and participation in negotiations or mediation. Qualifications Bachelor’s degree in relevant field preferred. 5 + years of experience as a Contract Administrator, preferably in major projects within the construction or architectural sectors. Strong understanding of construction contracts, consultancy agreements and procurement processes in WA and Australia. Excellent negotiation, communication, and interpersonal skills. Proven ability to manage multiple contracts and deadlines simultaneously. Proficiency in contract management software and Microsoft Office Suite. Strong analytical skills with a keen eye for detail. Desirable Experience within an architecture or multidisciplinary design practice Familiarity with public sector clients and procurement models Experience working across multiple concurrent projects Additional Information Why Hassell? Our team enjoys a wide range of benefits to support their development and well-being: 16 weeks paid parental leave for both primary and secondary carers. A progressive flexible work policy that allows hybrid work, location flexibility and work pattern flexibility Inter-studio transfer opportunities Wellbeing benefits Development and training opportunities, including access to online training programs and our People Coach program. Study assistance. Hassell is an inclusive, equal opportunity employer that celebrates diversity. We demonstrate our commitment to reconciliation and cultural safety by fostering inclusive environments that value the cultural identities, perspectives, and practices of all individuals. We prioritise ensuring that everyone feels safe, included, and respected. Our local studios serve as primary hubs for in-person connection and collaboration, and we offer flexible and hybrid work arrangements. Hassell encourages sustainable work hours and actively supports the holistic health and well-being of our people. Interested? Send us your CV and portfolio, and let’s start a conversation about your future at Hassell. We do not accept speculative candidates via agencies or third parties.