Senior Contract Administrator, Capital Projects

Job description

Twelve is pioneering a new industrial era with carbon transformation. We use electrochemistry to turn CO2 into critical products—fuels, chemicals, and materials—that today rely on fossil fuels. Our mission: to fundamentally change how the world makes its essential goods by transforming CO2 from a liability into a resource, building resilient, fossil-free supply chains, and advancing next-generation industry. Twelve is pioneering a new industrial era with carbon transformation. Using electrochemistry, we convert CO₂ into essential products—fuels, chemicals, and materials—that traditionally rely on fossil resources. Our mission is to transform CO₂ from a liability into a valuable resource, build resilient fossil-free supply chains, and accelerate the next generation of sustainable industry. The Senior Contract Administrator operates as a hands-on commercial and contractual lead supporting medium and large complex capital projects. This role is responsible for the day-to-day administration of EPC, EPCM, construction, subcontract, and major/ complex service agreements from the preparation of request for proposal, award through execution and closeout. The position protects project value by ensuring and leading contract compliance, maintaining disciplined records and correspondence, managing change and claims, supporting payment and cost controls, and helping project teams identify and mitigate contractual and commercial risk before issues escalate. As a Senior Contract Administrator you will support Twelve’s EPC-led capital project programs by administering complex project contracts and construction contracts with rigor, urgency, and commercial discipline. You will serve as a key interface lead between Project Management, Engineering, Construction, Procurement, Finance, Legal, HSE, and contractors to ensure obligations are understood, notices are timely, changes are properly evaluated, claims are proactively managed, and contract closeout is completed cleanly. This role requires prior experience administering complex capital contracts including EPC contracts and construction contracts in oil and gas, energy, chemicals, or similarly complex industrial environments. What You Will Do - Develop and implement processes related to contract development and administration - Administer complex contracts including EPC, EPCM, construction, subcontract, and major service agreements from award through execution, commissioning support, final account, and closeout. - Interpret contract terms, scope, obligations, deliverables, notice requirements, change mechanisms, payment provisions, securities, insurance, warranties, and closeout requirements. - Maintain complete contract records, correspondence, change logs, claims registers, commitment records, payment documentation, back-charge files, and closeout documentation to support audit readiness and dispute avoidance. - Lead contract change administration, including receipt, evaluation, negotiation support, approval routing, execution, and tracking of change orders, amendments, field change requests, and contract modifications. - Support entitlement analysis for contractor claims, delays, disruption, acceleration, extensions of time, disputed scope, back charges, and commercial settlements. - Partner with Project Controls, Construction, Engineering, Procurement, Finance, Legal, and HSE to align contract administration with scope, schedule, cost, quality, safety, and risk management objectives. - Review and validate contractor invoices, progress payment applications, milestone claims, retention, holdbacks, allowances, reimbursables, and supporting documentation against contract requirements. - Monitor contractor compliance with commercial terms, reporting obligations, document deliverables, insurance and bonding requirements, HSE obligations, site requirements, and contractual performance commitments. - Prepare, issue, and manage formal project correspondence, notices, responses, meeting records, contractual positions, and reservation-of-rights communications in coordination with project leadership and Legal. - Drive contract closeout by confirming completion of contractual deliverables, punch list support, lien releases, warranties, as-built documentation, final invoices, claims resolution, lessons learned, and final account settlement. Who You Are - Bachelor’s degree in Business Administration, Supply Chain, Engineering, Construction Management, Quantity Surveying, Law, or a related field; advanced degree or professional contract management certification preferred. - 20+ years of progressive contract administration, contract management, commercial management, procurement, or project controls experience supporting medium and large complex industrial capital projects. Alternatively to the years of experience, experience in 4 or more very complex projects are required. - Demonstrated experience administering very complex contracts, EPC, EPCM, construction, subcontract, and major services contracts in oil and gas, energy, chemicals, petrochemicals, refining, LNG, power, or heavy industrial environments. - Strong working knowledge of construction contracting models, contract structures, commercial terms, compensation methodologies, risk allocation, securities, insurance, warranties, and closeout requirements. - Proven ability to manage change orders, claims, notices, correspondence, delay and disruption issues, extensions of time, back charges, invoice validation, payment controls, and final account settlement. - Experience working with project teams during engineering, procurement, fabrication, modularization, construction, commissioning, start-up, and handover phases. - Strong understanding of project execution interfaces across Engineering, Construction, Project Management, Procurement, Project Controls, Finance, Legal, HSE, Quality, and contractor organizations. - Excellent written communication skills with the ability to draft clear contractual correspondence, notices, commercial summaries, meeting records, issue logs, and executive-ready recommendations. - Highly organized and disciplined in document control, audit readiness, contract file management, obligation tracking, and records required to support claims defense or dispute resolution. - Commercially astute, proactive, and able to identify emerging risks, recommend mitigation strategies, and influence stakeholders in a fast-moving project environment. - Advanced experience with ERP, contract lifecycle management, procurement, document control, and project controls systems; Oracle Fusion, SAP, Ariba, Aconex, Procore, or similar systems preferred. - Professional credentials such as CPCM, CCM, CCCA, MRICS, PMP, CPSM, or equivalent contract, commercial, construction, or project management certifications are preferred. - Willing to temporarily relocate to Moses Lake, WA until co-location with the EPC contractor, and the eventual deployment to the commercial plant location. This position requires a high level of mobility, adaptability, and flexibility. Twelve Benefits - Medical, dental, and vision coverage - Paid sick time and vacation - Competitive salary and equity compensation - Inclusive, diverse work environment Twelve Benefits - Medical, dental, and vision coverage - Paid sick days and vacation - Competitive salary and equity compensation commensurate with experience - Diverse and inclusive work environment At Twelve, it's important each employee is compensated competitively and fairly. In alignment with state legal requirements, Twelve conducts exhaustive research to understand compensation markets. A range for the included position is listed below. Be advised, actual offer details are determined by job category, job location, and candidate skill level. United States Wage Range: $160,000 - $200,000 Please note that some pay bands may have wide ranges of compensation to accommodate candidate's diverse sets of skill levels. We believe that the unique contributions of each individual is the driver of our success. To make sure that our products and culture continue to incorporate everyone's perspectives and experience we never discriminate on the basis of race, religion, national origin, gender identity or expression, sexual orientation, age, or marital, veteran, or disability status. Want to work with us but don't see a current opening that fits your background? Submit a general application for Future Opportunities https://jobs.ashbyhq.com/twelve/8f6e41f7-ab28-41ed-829c-9b81a2577425/application or email us at talent@twelve.co talent@twelve.cofor further inquiries. — Twelve is committed to the full inclusion of all qualified applicants, and complies with federal and state disability laws. As part of this commitment, Twelve will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Talent team by email at talent@twelve.co http://twelve.co.