Senior Contracts Administrator

Job description

Company Overview ImmunityBio, Inc. (NASDAQ: IBRX) is a commercial-stage biotechnology company developing cell and immunotherapy products that are designed to help strengthen each patient’s natural immune system, potentially enabling it to outsmart the disease and eliminate cancerous or infected cells. We envision a day when we no longer fear cancer, but can conquer it, thanks to the biological wonder that is the human immune system. Our scientists are working to develop novel therapies that harness that inherent power by amplifying both branches of the immune system, attacking cancerous or infected cells today while building immunological memory for tomorrow. The goal: to reprogram the patient’s immune system and treat the host rather than just the disease. Why ImmunityBio? • ImmunityBio is developing cutting-edge technology with the goal to transform the lives of patients with cancer and develop next-generation therapies and vaccines that complement, harness and amplify the immune system to defeat cancers and infectious diseases. • Opportunity to join a publicly traded biopharmaceutical company with headquarters in Southern California. • Work with a collaborative team with the ability to work across different areas of the company. • Ability to join a growing company with professional development opportunities. Position Summary The Contracts Administrator assists with the daily operations of the company's contract management lifecycle. This role will coordinate the intake, tracking, routine review, and execution of commercial agreements. This position serves as a central operational link between the internal legal team, procurement functions, and various business departments, ensuring that all contracts flow smoothly through the approval pipeline while adhering to company compliance standards. Essential Functions Act as a point of contact for internal contract requests, reviewing intake submissions for completeness before processing. Review, draft, and finalize routine agreements, such as standard NDAs, amendments, and simple vendor contracts, using approved company templates. Collaborate with procurement teams to align contract terms with initial supplier sourcing requirements and purchase orders. Coordinate the internal signature process, routing finalized agreements through electronic signature tools and ensuring fully executed copies are distributed to all parties. Direct complex legal or financial issues to internal legal counsel for review based on established company risk guidelines. Input contract data into the centralized repository, ensuring accurate metadata tagging, data entry, and strict document version control. Proactively track contractual milestones, performance deadlines, expiration dates, and auto-renewal or opt-out windows. Assist in organizing and uploading standardized templates, pre-approved fallback clauses, and legal playbooks into the CLM system. Extract contract data to generate routine reports on pipeline status, contract volumes, and turnaround times for management review Assist with routine corporate filings, basic entity registrations, and business license maintenance. Organize and maintain digital corporate records, organizational charts, and foundational entity documentation. Collaborate within a shared legal operations team to manage and distribute the group’s shared intake queue. Provide backup support for other administrators on the team during peak volumes or team absences. Adhere strictly to shared department guidelines, workflows, and approval matrices to maintain operational consistency across the business. Edit and adhere to Standard Operating Procedures (SOPs and recommend process improvements as needed. Performs ad-hoc and cross-functional duties and/or projects as assigned to support business needs and provide developmental opportunities. Education & Experience Bachelor’s degree in business administration, Legal Studies, Supply Chain Management, or a related field with 4+ years of relevant experience is required; or Associate’s degree in business administration, Legal Studies, Supply Chain Management, or a related field with 6+ years of relevant experience is required. 4+ years of experience handling commercial contracts or corporate legal administration is required. Direct experience working within an in-house corporate legal department is preferred Experience with foundational exposure to basic corporate structures or business entity filings is preferred. Knowledge, Skills, & Abilities Solid understanding of basic commercial contract structures, common clauses, and standard business terminology. Familiarity with basic procurement workflows, sourcing strategies, and vendor onboarding processes. Understanding of purchasing mechanisms, including the relationship between master agreements, statements of work (SOWs), and purchase orders (POs). Proficiency using and navigating enterprise CLM platforms. Proficiency with electronic signature software (like DocuSign) and standard office productivity suites (Microsoft Office/Google Workspace). Excellent precision when data-entering contract terms, proofreading documents, and tracking critical calendar deadlines. Able to manage your daily task queue with minimal daily oversight and stay on top of open files. Ability to follow through on business requests, ensuring contracts move through the pipeline quickly without stalling. Ability to shift focus between different types of administrative requests and adapt to changing team priorities. Working Environment / Physical Environment This position works on site as noted in their offer letter. Regular work schedule is Monday – Friday, within standard business hours. Flexibility is available with manager approval. Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer. Lift and carry materials weighing up to 20 pounds. This position is eligible for a discretionary bonus and equity award. The hourly base pay range for this position is below. The specific rate will depend on the successful candidate’s qualifications, prior experience as well as geographic location. $35.05 (entry-level qualifications) to $38.95 (highly experienced) per hour The application window is anticipated to close on 60 days from when it is posted or sooner if the position is filled or closed. We invest in our people. Relocation assistance is available to eligible candidates ready to join us in building something extraordinary in Dunkirk, New York. About Our Dunkirk Campus Our Dunkirk campus is undergoing significant expansion as ImmunityBio builds one of the nation's premier commercial cell therapy manufacturing operations this is a ground-floor opportunity to shape the future of cell therapy production. Located along the shores of Lake Erie, Dunkirk offers an outstanding quality of life, affordable living, and convenient access to Buffalo, Niagara Falls, Toronto, and year-round outdoor recreation. Working Environment This is an on-site role based at ImmunityBio's state-of-the-art Dunkirk, New York campus, where collaboration and innovation drive everything we do. ImmunityBio uses artificial intelligence (AI) tools to assist with sourcing and identifying potential candidates for open positions. These tools help us reach qualified applicants and improve the efficiency of our recruitment outreach. No preference is given to applicants sourced or identified by AI tools. Important: AI is not used to screen, evaluate, rank, assess, or make hiring decisions about applicants. All applications are reviewed by human recruiters and hiring managers. Hiring decisions are made solely by ImmunityBio personnel without automated decision-making. We are committed to equal employment opportunity and ensure that all candidates are assessed based on their qualifications, skills, and experience through human review. ImmunityBio employees are as valuable as the people we serve. We have built a resource of robust benefit offerings to best support the total wellbeing of our team members and their families. Our competitive total rewards benefits package, for eligible employees, include: Medical, Dental and Vision Plan Options • Health and Financial Wellness Programs • Employer Assistance Program (EAP) • Company Paid and Voluntary Life/AD&D, Short-Term and Long-Term Disability • Healthcare and Dependent Care Flexible Spending Accounts • 401(k) Retirement Plan with Company Match • 529 Education Savings Program • Voluntary Legal Services, Identity Theft Protection, Pet Insurance and Employee Discounts, Rewards and Perks • Paid Time Off (PTO) includes: 11 Holidays • Exempt Employees are eligible for Unlimited PTO • Non-Exempt Employees are eligible for 10 Vacation Days, 56 Hours of Health Pay, 2 Personal Days and 1 Cultural Day • We are committed to providing you with the tools and resources you need to optimize your Health and Wellness. At ImmunityBio, we are an equal opportunity employer dedicated to diversity in the workplace. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law.