Senior Corporate Paralegal

Job description

The Opportunity Synaptic Management Inc. is seeking a strategic Senior Corporate Paralegal to establish a centralized legal operations function across its portfolio of affiliated companies. The current portfolio includes: Synaptic Management Inc. Dynamic EcoHome Synaptic Pediatric Therapies All American Flooring The portfolio may continue to expand as additional companies are formed, acquired, or brought under Synaptic’s management. This position will report directly to the Chief Executive Officer and serve as the day-to-day bridge between executive leadership, the operating companies, and retained outside attorneys. Outside counsel will continue to handle senior legal advice, complex negotiations, litigation strategy, and other matters requiring attorney involvement. The Senior Corporate Paralegal will ensure leadership and outside counsel have the information, documentation, organization, and follow-through required to make timely decisions and move matters toward resolution. The emphasis of this role is strategic coordination, judgment, prioritization, and accountability. It is not limited to document preparation or traditional administrative paralegal work. We need someone who can see the full picture, determine what requires attention, hold stakeholders accountable, and prevent legal matters from stalling. The Mandate Build one organized legal operations function supporting all current and future companies within the Synaptic portfolio. Serve as the central point of coordination for contracts, disputes, pre-litigation matters, corporate records, and outside-counsel activity. Identify risks, missing information, stalled matters, and required decisions before they become larger problems. Present leadership with concise matter summaries, priorities, options, and recommended next steps. Improve communication and follow-through between company leadership, internal teams, and retained attorneys. Maintain visibility into every active legal matter, deadline, responsible party, next action, and associated cost. Track legal work and expenses by company to support fair allocation across the portfolio. Core Responsibilities Strategic Legal Operations Develop and manage the organization’s legal intake, review, prioritization, and escalation processes. Evaluate incoming legal matters and determine what information, documentation, internal action, or outside-counsel involvement is required. Maintain a centralized dashboard of open matters, owners, deadlines, risk levels, costs, and next actions. Prepare concise executive updates identifying exposure, stalled items, required decisions, and recommended priorities. Establish consistent meeting and follow-up cadences between leadership, internal stakeholders, and outside counsel. Hold responsible parties accountable for providing information and completing agreed-upon actions. Create repeatable legal processes that can scale as additional companies are added to the portfolio. Outside-Counsel Coordination Serve as the primary day-to-day liaison between the CEO, company leaders, internal departments, and retained attorneys. Prepare complete, organized matter files before engaging outside counsel. Provide attorneys with contracts, communications, timelines, records, evidence, and clear summaries of the business issue. Coordinate meetings, decisions, document requests, deadlines, and follow-up items. Monitor outside-counsel activity and invoices for progress, responsiveness, alignment, and cost control. Escalate matters requiring legal advice, attorney judgment, negotiation, or representation. Ensure attorney recommendations are communicated clearly and implemented by the appropriate internal stakeholders. Pre-Litigation and Dispute Management Manage the internal lifecycle of claims, disputes, complaints, demand letters, and potential litigation matters. Collect and preserve contracts, communications, financial records, project files, photographs, employee records, and other supporting evidence. Build matter summaries, timelines, factual records, and exposure assessments for leadership and retained counsel. Coordinate responses, insurance notices, settlement documentation, and outside-counsel assignments. Track commitments, deadlines, payments, responses, and escalation points through resolution. Identify recurring issues and recommend process improvements that reduce future exposure. Contracts and Business Transactions Coordinate the review, revision, approval, execution, and storage of commercial agreements, vendor contracts, service agreements, releases, and settlement documents. Prepare initial contract drafts and revisions using approved templates and attorney guidance. Identify missing terms, inconsistent provisions, unusual obligations, and issues requiring attorney review. Maintain approved templates, contract standards, renewal dates, notice requirements, and execution records. Support business transactions, due diligence, document collection, closing requirements, and post-closing obligations. Track contractual commitments and ensure the appropriate business leaders understand their responsibilities. Corporate Structure and Governance Maintain entity records, organizational documents, registrations, resolutions, ownership records, and governance calendars. Coordinate entity formations, amendments, restructuring projects, acquisitions, and related filings with leadership and retained counsel. Organize and maintain accurate corporate records across the Synaptic portfolio. Incorporate newly formed or acquired companies into the organization’s legal operations processes. Coordinate specialized employment, healthcare, construction, consumer, real estate, or regulatory matters with qualified outside counsel. Legal Spend and Company Allocation Track legal matters, time, and expenses by company. Review outside-counsel invoices for accuracy, matter assignment, and progress. Ensure legal costs are allocated to the appropriate operating company. Provide leadership with visibility into legal expenses, trends, and potential cost-saving opportunities. Required Qualifications At least seven years of corporate, transactional, litigation, or legal operations experience. Significant experience working directly with attorneys, executives, and business leaders. Proven ability to manage complex legal matters with limited day-to-day direction. Experience in preparing legal documents, executive summaries, timelines, and organizing matter files. Strong understanding of contracts, pre-litigation processes, corporate governance, confidentiality, privilege, and attorney supervision. Paralegal certificate, bachelor’s degree, or an equivalent combination of education and relevant experience. Experience supporting a multi-entity organization is strongly preferred. Experience in home services, construction, healthcare, employment, consumer services, flooring, or other operationally complex industries is preferred. Familiarity with Texas business and legal processes is strongly preferred. The Profile We Need This role requires more than technical paralegal knowledge. The successful candidate must be able to operate as a strategic partner to the CEO and company leadership. You should be: Assertive, decisive, and comfortable taking ownership. Proactive about identifying risks, missing information, and stalled matters. Comfortable holding leaders and internal stakeholders accountable for deadlines and follow-up. Able to prioritize competing matters without waiting for constant direction. Confident in communicating directly with executives and attorneys. Skilled at translating complicated legal matters into concise business language. Organized enough to manage detailed records while remaining focused on the larger business objective. Comfortable working across multiple companies, industries, and leadership teams. Able to challenge incomplete thinking, ask direct questions, and recommend a path forward. First 90-Day Success Measures All active legal matters are centralized with documented owners, deadlines, risk levels, next actions, and supporting records. Leadership has a reliable dashboard showing open matters, exposure, spend, and required decisions. No material legal deadline is missed. Outside counsel receives complete, organized information that reduces unnecessary research and attorney time. A consistent legal intake, prioritization, escalation, and follow-up process is operating across the portfolio. Contract templates, approval workflows, and document-retention standards are documented and in use. Legal expenses are tracked and allocated accurately by the company. Corporate records for each affiliated company are organized, up to date, and accessible. A repeatable process exists for incorporating future companies into the centralized legal operations function. Why Join Synaptic Management Inc? Report directly to the CEO and contribute to high-level business decisions. Serve as the strategic legal operations partner across a diverse portfolio of growing companies. Build the systems and standards that will support the organization’s continued expansion. Take ownership of matters with direct operational, financial, and risk impact. Work three days per week in a high-visibility role with meaningful responsibility and long-term organizational value.