This full-time role is an exciting opportunity for an experienced Events Executive/Events Coordinator with 3-5 years’ solid professional events experience looking to take on a new challenge. The role includes end-to-end event management of approximately 15 events annually, which consist of one-day conferences, half-day forums, corporate dinners, international roadshows,networking receptions, , webinars and breakfast roundtables. The size of events will vary from 20 to 300 attendees and the majority of events will take place in London with some events requiring national or international travel. In addition, this role supports on the two-day annual conference, on areas such as exhibition and sponsorship, breakout rooms, AV and production etc. The role will offer you:Full end-to-end event planning, management, delivery and evaluation of designated eventsSourcing, recommending and booking venues for designated events Liaising with the marketing team to ensure all event marketing activities are planned and carried out in advance of the event taking place and design work is booked in and created in advance (e.g., collateral such as programmes)Liaising with venues to ensure setup, catering and AV requirements are metSourcing, recommending and booking relevant suppliers and speakers (where necessary) for designated eventsSpeaker and content support – working with content leads. This also includes researching suitable speakers, issuing speaker invites, follow-ups and RSVPs, researching topics and themesCollecting, collating and processing delegate bookings and feedback from each event and producing debrief reports for speakers and the events teamDelegate management; including event bookings, pre and post event correspondence such as confirmations, questionnaires and general enquiriesMaintaining records of attendee numbers and sales in CRM, Evocos and relevant spreadsheets and maintaining an online filing system for each eventWorking on-site at each event to ensure smooth delivery, which involves travel around London, the UK and some international travelComprehensive post-event wrap-up which includes attendance surveys, reviewing feedback received, finalising budgets, chasing and processing invoices, ensuring revenue is accurately recorded, recording and reporting final attendance data, uploading attendance to CRM, drawing comparisons with previous year, full evaluation, analysis, recording and reporting of the eventEnsuring CRM is updated with relevant contacts, marketing lists, course bookings and survey resultsManaging expenditure of event budgets ensuring contracts are negotiated and cost savings achieved wherever possibleWorking with the commercial team to ensure gross profit achieved or exceededProviding status reports to Events Director post eventsSupporting event-related processes where required, such as liaising with awards winners, sponsors and other key stakeholders for awards-led eventsRequirements3-5 years events experience ideally within the membership, charity or corporate sectorVery strong project management skills and experience delivering multiple events from end-to-endStrong time management and organisational skills with the ability to manage multiple day-to-day tasks while maintaining high-quality standardsExcellent attention to detail and proof-reading skillsExcellent written communication and presentation skillsCollaborative and consultative approachProfessional telephone manner combined with polite and persuasive communication skillsPositive, proactive attitude, with track record of using initiative, along with a strong work ethicCompetency using Zoom or an event platformExperience of using both a CRM such as Microsoft Dynamics along with a CMS platformProficiency in the use of Microsoft Office including Outlook, Word, Excel and PowerPointProfessional appearance and personal skills to act as a UK Private Capital Events ambassador to both internal and external stakeholdersWillingness to work extra hours when requiredBenefitsWhy come work for UK Private Capital?Be part of the leading trade body for the private capital industry in the UK, supporting the growth of the industry and deepening the understanding of external stakeholders to the benefit of the industryExperience a friendly, supportive and passionate work environment with regular social activities A competitive salary, reflecting the technical requirements and seniority of the role, and a performance-related discretionary bonusEnjoy important benefits: 25 days holiday in addition to Bank Holidays; a 10% non-contributory pension; non-contractual day off for your birthdayLife and medical benefits: life assurance (4 times salary); private medical Insurance for you*; health cash plan*; critical Illness and income protection insurance*; employee Assistance Programme – includes Mental Health support, Virtual GP, Nutrition advice and Financial wellbeingOther benefits: interest free season ticket loan; corporate discounts; reimbursement of up to 2 professional institutes; generous support for professional and personal development
This full-time role is an exciting opportunity for an experienced Events Executive/Events Coordinator with 3-5 years’ solid professional events experience looking to take on a new challenge. The role includes end-to-end event management of approximately 15 events annually, which consist of one-day conferences, half-day forums, corporate dinners, international roadshows,networking receptions, , webinars and breakfast roundtables. The size of events will vary from 20 to 300 attendees and the majority of events will take place in London with some events requiring national or international travel. In addition, this role supports on the two-day annual conference, on areas such as exhibition and sponsorship, breakout rooms, AV and production etc.
The role will offer you:
- Full end-to-end event planning, management, delivery and evaluation of designated events
- Sourcing, recommending and booking venues for designated events Liaising with the marketing team to ensure all event marketing activities are planned and carried out in advance of the event taking place and design work is booked in and created in advance (e.g., collateral such as programmes)
- Liaising with venues to ensure setup, catering and AV requirements are met
- Sourcing, recommending and booking relevant suppliers and speakers (where necessary) for designated events
- Speaker and content support – working with content leads. This also includes researching suitable speakers, issuing speaker invites, follow-ups and RSVPs, researching topics and themes
- Collecting, collating and processing delegate bookings and feedback from each event and producing debrief reports for speakers and the events team
- Delegate management; including event bookings, pre and post event correspondence such as confirmations, questionnaires and general enquiries
- Maintaining records of attendee numbers and sales in CRM, Evocos and relevant spreadsheets and maintaining an online filing system for each event
- Working on-site at each event to ensure smooth delivery, which involves travel around London, the UK and some international travel
- Comprehensive post-event wrap-up which includes attendance surveys, reviewing feedback received, finalising budgets, chasing and processing invoices, ensuring revenue is accurately recorded, recording and reporting final attendance data, uploading attendance to CRM, drawing comparisons with previous year, full evaluation, analysis, recording and reporting of the event
- Ensuring CRM is updated with relevant contacts, marketing lists, course bookings and survey results
- Managing expenditure of event budgets ensuring contracts are negotiated and cost savings achieved wherever possible
- Working with the commercial team to ensure gross profit achieved or exceeded
- Providing status reports to Events Director post events
- Supporting event-related processes where required, such as liaising with awards winners, sponsors and other key stakeholders for awards-led events
Requirements
- 3-5 years events experience ideally within the membership, charity or corporate sector
- Very strong project management skills and experience delivering multiple events from end-to-end
- Strong time management and organisational skills with the ability to manage multiple day-to-day tasks while maintaining high-quality standards
- Excellent attention to detail and proof-reading skills
- Excellent written communication and presentation skills
- Collaborative and consultative approach
- Professional telephone manner combined with polite and persuasive communication skills
- Positive, proactive attitude, with track record of using initiative, along with a strong work ethic
- Competency using Zoom or an event platform
- Experience of using both a CRM such as Microsoft Dynamics along with a CMS platform
- Proficiency in the use of Microsoft Office including Outlook, Word, Excel and PowerPoint
- Professional appearance and personal skills to act as a UK Private Capital Events ambassador to both internal and external stakeholders
- Willingness to work extra hours when required
Benefits
Why come work for UK Private Capital?
- Be part of the leading trade body for the private capital industry in the UK, supporting the growth of the industry and deepening the understanding of external stakeholders to the benefit of the industry
- Experience a friendly, supportive and passionate work environment with regular social activities
- A competitive salary, reflecting the technical requirements and seniority of the role, and a performance-related discretionary bonus
- Enjoy important benefits: 25 days holiday in addition to Bank Holidays; a 10% non-contributory pension; non-contractual day off for your birthday
- Life and medical benefits: life assurance (4 times salary); private medical Insurance for you*; health cash plan*; critical Illness and income protection insurance*; employee Assistance Programme – includes Mental Health support, Virtual GP, Nutrition advice and Financial wellbeing
- Other benefits: interest free season ticket loan; corporate discounts; reimbursement of up to 2 professional institutes; generous support for professional and personal development
UK Private Capital is the voice of private capital in the UK. We are the industry body and public policy advocate for the private equity, , venture capital and private credit industry in the UK. We have been acting on behalf of this community for almost 40 years, enabling it to uphold its vision and achieve its goals. We actively represent this diverse community of long-term investors enabling them to speak with one clear and consistent voice to wider society, including the Government, media and MPs.UK Private Capital engages with and supports the private capital community, connecting institutional investors, fund managers, portfolio companies, advisers and service providers. Our membership comprises around 600 firms. Our role is to be the unrivalled forum where the industry gathers to network, learn and address a wide range of issues; of equal importance, we represent the industry to key stakeholders in government, Parliament, the media and elsewhere through the advocacy delivered by our policy and external affairs departments.Our members are active long-term investors who engage with their portfolio companies so that they grow and achieve their long-term ambitions – beyond the returns to investors (which typically out-perform the public markets), this also creates value for the UK, economically and socially. Over 2 million jobs in the UK are backed by private equity and venture capital – many of these are the jobs of the future in high-growth sectors, but equally important are those in more established parts of the economy where private capital galvanises the competitiveness and productivity of the companies they invest in. For the UK as a whole, the industry helps to attract investment and talent from around the world to the UK.
UK Private Capital is the voice of private capital in the UK. We are the industry body and public policy advocate for the private equity, , venture capital and private credit industry in the UK. We have been acting on behalf of this community for almost 40 years, enabling it to uphold its vision and achieve its goals. We actively represent this diverse community of long-term investors enabling them to speak with one clear and consistent voice to wider society, including the Government, media and MPs.
UK Private Capital engages with and supports the private capital community, connecting institutional investors, fund managers, portfolio companies, advisers and service providers. Our membership comprises around 600 firms. Our role is to be the unrivalled forum where the industry gathers to network, learn and address a wide range of issues; of equal importance, we represent the industry to key stakeholders in government, Parliament, the media and elsewhere through the advocacy delivered by our policy and external affairs departments.
Our members are active long-term investors who engage with their portfolio companies so that they grow and achieve their long-term ambitions – beyond the returns to investors (which typically out-perform the public markets), this also creates value for the UK, economically and socially. Over 2 million jobs in the UK are backed by private equity and venture capital – many of these are the jobs of the future in high-growth sectors, but equally important are those in more established parts of the economy where private capital galvanises the competitiveness and productivity of the companies they invest in. For the UK as a whole, the industry helps to attract investment and talent from around the world to the UK.
