Senior Executive Assistant

Job description

Ibotta is seeking a **Senior Executive Assistant** to support our Chief Revenue Officer and contribute to our mission to Make Every Purchase Rewarding. This fast-paced, detail-oriented role enhances the efficiency and effectiveness of our leadership team. The ideal candidate is a resourceful, organized self-starter who thrives in a collaborative environment and makes decisions with confidence. Our Chief Revenue Officer oversees a broad portfolio inside the business including Sales, Account Management, B2B Marketing, Measurement & Insights and Revenue Operations. The Senior Executive Assistant will manage a high volume of travel, complex scheduling and meeting coordination, while liaising with senior leaders across the organization, supporting special projects, ensuring smooth office operations, and managing day-to-day workflow. No two days look the same at Ibotta, so adaptability is essential. This position is located in Denver, Colorado as a hybrid position, requiring 3 days in office (Tuesday, Wednesday, and Thursday). Additional days in office may be required as needed. Candidates must live in the United States. **Not based in Denver? We will offer a relocation bonus to help make your move to the Mile High City a smooth one.** **What you will be doing:** - Manage the CRO's heavy, ever-evolving calendar, proactively adjusting logistics and rescheduling meetings while maintaining clear, professional communication with all stakeholders - Plan and manage comprehensive domestic and international travel, including detailed itineraries, flight tracking and real-time support throughout each trip - Oversee all meeting logistics, including materials preparation and catering coordination - Own the planning and execution of events for the revenue team, from initial concept through flawless on-site delivery - Collaborate with the marketing team on planning and logistics for CPG trade shows and industry events - Handle sensitive and confidential information with the utmost discretion, diplomacy, accuracy, and attention to detail - Attend meetings as needed to capture minutes and drive follow-up on action items - Submit and reconcile monthly expense reports in a timely manner - Support cross-functional special projects as needed - Collaborate closely with administrative and executive assistants across the organization to ensure alignment and continuity of support - Occasional travel to conferences and meetings as needed - Embrace and uphold Ibotta’s Core Values: *Integrity, Boldness, Ownership, Teamwork, Transparency, & A good idea can come from anywhere.* **What we are looking for:** - 7+ years of proven experience supporting C-suite executives required - Intermediate to advanced proficiency with Google suite - Excellent written, verbal, and interpersonal communication skills, with a keen ability to listen attentively and engage effectively across all levels of the organization - Proactive mindset, sound judgment, and the ability to anticipate needs before they arise - Flexibility to work evenings and weekends as needed - Demonstrated experience managing complex domestic and international travel logistics - Proven business acumen, with the ability to understand revenue team priorities and exercise discretion when representing the CRO internally and externally - Exceptional organizational skills and the ability to manage competing priorities in a fast-paced, deadline-driven environment - Experience coordinating and executing corporate events, offsites, or team gatherings - Proven ability to partner cross-functionally with marketing teams on trade show and industry event logistics, ideally within a CPG environment - A high degree of professionalism and polish when interfacing with customers, investors, and other senior stakeholders - Ability to build strong working relationships with other administrative and executive assistants to ensure seamless cross-functional support - Bachelor's degree preferred, or equivalent professional experience **About Ibotta ("I bought a...")** Ibotta (NYSE: IBTA) is a leading performance marketing platform allowing brands to deliver digital promotions to over 200 million consumers through a network of publishers called the Ibotta Performance Network (IPN). The IPN allows marketers to influence what people buy, and where and how often they shop – all while paying only when their campaigns directly result in a sale. American shoppers have earned over $1.8 billion through the IPN since 2012. The largest tech IPO in history to come out of Colorado, Ibotta is headquartered in Denver, and is continually listed as a top place to work by The Denver Post and Inc. Magazine. **Additional Details:** - This position is located in Denver, CO and includes competitive pay, flexible time off, benefits package (including medical, dental, vision), Employee Stock Purchase Program, and 401k match. **Denver office perks include paid parking, snacks, and occasional meals.** - Base compensation range: $110,000 - $140,000. Equity is included in overall compensation package. This compensation range is specific to the United States labor market and may be adjusted based on actual experience. Total compensation for this role also includes a variable component in addition to base salary. - Ibotta is an Equal Opportunity Employer. Ibotta’s employment decisions are made without regard of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, sexual orientation, or any other legally protected status. - Applicants must be currently authorized to work in the United States on a full-time basis. - Applicants are accepted until the position is filled. - For the security of our employees and the business, all employees are responsible for the secure handling of data in accordance with our security policies, identifying and reporting phishing attempts, as well as reporting security incidents to the proper channels. **Recruiting Agency Notice**Ibotta does not accept agency resumes and is not responsible for any fees related to unsolicited resumes. Please do not forward resumes to any Ibotta employees.