Senior Executive Assistant

Job description

**This position is listed on behalf of a partner company, which manages all applications and next steps. Our partner is looking for a Senior Executive Assistant based in the United States.** The Senior Executive Assistant will provide strategic administrative and operational support to senior executives in a dynamic, fast-paced business environment. This role is ideal for a highly organized, proactive professional who thrives on anticipating leadership needs, managing complex priorities, and ensuring seamless day-to-day operations. Acting as a trusted partner to executive leadership, you will coordinate schedules, travel, communications, meetings, and high-impact events while maintaining exceptional standards of professionalism and confidentiality. You will collaborate with stakeholders across the organization, support executive decision-making, and contribute to process improvements that enhance efficiency. The position offers an opportunity to make a meaningful impact through strong judgment, initiative, and attention to detail while working remotely within the United States. ### Accountabilities - Provide comprehensive administrative and operational support to multiple executives and senior leaders. - Manage complex, frequently changing calendars, coordinate meetings, and arrange domestic business travel. - Serve as a key liaison between executives, internal teams, external partners, and clients, ensuring clear, timely, and professional communication. - Screen and prioritize incoming meeting requests, anticipate leadership needs, and independently resolve scheduling or operational issues. - Maintain accurate internal systems, records, reports, and executive documentation while safeguarding sensitive information. - Prepare, organize, and track reports, presentations, data, and briefing materials to support executive decision-making. - Coordinate internal and external meetings, including logistics, preparation and distribution of materials, and follow-up on action items. - Plan and support corporate and executive-sponsored events, ensuring smooth execution and alignment with business objectives. - Identify opportunities to improve office procedures, administrative workflows, and operational best practices. - Lead or contribute to special projects and cross-functional initiatives, coordinating with stakeholders to achieve desired outcomes. ## Requirements: - At least 5 years of experience as an Executive Assistant or in a senior administrative support role, preferably supporting C-suite executives or senior leadership. - Demonstrated ability to serve as a trusted executive partner, exercise sound judgment, and maintain a high level of professionalism. - Exceptional organizational and time-management skills, with strong attention to detail and the ability to balance competing priorities. - Proven experience managing complex executive calendars, travel arrangements, meeting logistics, and high-volume workloads. - Experience planning and executing corporate events and executive-level meetings. - Excellent written and verbal communication skills, with the ability to build relationships and interact effectively across organizational levels. - Advanced proficiency in Microsoft Word, Excel, Outlook, and PowerPoint. - Strong discretion, integrity, and confidentiality when handling sensitive business and executive information. - Ability to work independently, take initiative, solve problems proactively, and collaborate effectively across teams. - High school diploma required; an associate’s or bachelor’s degree is preferred. - Availability to work Monday through Friday, from 8:00 a.m. to 5:00 p.m. The role operates in a professional office environment and may involve a combination of sitting, standing, and working at a designated workstation. ## Benefits: - **Base salary:** $85,000–$120,000 USD annually, depending on location, experience, education, skills, and relevant credentials. - Eligibility for additional incentive compensation through applicable compensation programs. - Company-paid basic life and accidental death and dismemberment (AD&D) insurance. - Company-paid short-term and long-term disability insurance, with additional supplemental coverage options. - Medical coverage options, including high-deductible and traditional copay plans, with Kaiser plans available in California. - Health Savings Account (HSA) with employer contributions for eligible employees enrolled in a high-deductible health plan. - Two dental plan options and vision insurance. - Dependent Care Savings Account to help cover eligible child and dependent care expenses. - Fourteen company-paid holidays, including a full week off at Thanksgiving. - Generous paid time off for vacation and sick leave. - Employee Assistance Plan and family medical leave. - Eight weeks of paid parental leave, with additional maternity-related support through applicable disability and parental leave benefits. - Adoption assistance reimbursement program. - Company-paid concierge services to support a range of caregiving and personal needs. - 401(k) retirement plan offering traditional and Roth options, per-pay-period employer matching, and an after-tax contribution option. - Pet insurance. - Access to personalized financial planning and guidance at preferred employee pricing.