Senior Executive / Assistant Manager - Strategic Projects

Job description

PrimaBaguz, established in 1987, is a Malaysian manufacturer renowned for its high-quality halal meat products consisting of frankfurters & sausages, cold-cuts, gourmet soups and sauces, meatballs and patties. Since 2020, it has been part of Johnsonville, a leading processed meat company from Wisconsin, USA. This acquisition strengthens Johnsonville’s foothold in Southeast Asia and enables access to global foodservice clients such as quick-service restaurants and HORECA services. Johnsonville aims to utilize PrimaBaguz’s halal expertise to expand into growing markets in Asia and the Middle East. At PrimaBaguz, we believe our people are the core of everything we do. We create an environment where our members can learn and grow using our business as a platform to develop talent. Position Overview The Senior Executive / Assistant Manager – Strategic Projects is responsible for coordinating and driving the successful execution of key strategic and operational initiatives across Primabaguz Group. Reporting to the Managing Director, this role ensures projects are effectively planned, coordinated, monitored and implemented by working closely with cross-functional teams and maintaining appropriate project governance throughout the project lifecycle. The incumbent will work closely with all business functions and Heads of Department to coordinate cross-functional initiatives, monitor project progress, facilitate issue resolution, and ensure projects are executed in accordance with agreed timelines and business objectives. The role will provide regular updates and recommendations to Management to support timely decision-making and successful project implementation. The successful candidate is expected to build strong collaborative relationships across the organization and serve as a trusted coordination partner to all functions, ensuring strategic initiatives maintain momentum and agreed deliverables are successfully executed. Success in this role will depend on the ability to build trusted relationships, influence stakeholders through collaboration, and maintain disciplined follow-through to ensure agreed initiatives are successfully executed. This role offers an excellent development opportunity for a proactive and highly organized individual who enjoys working with people, driving cross-functional collaboration and gaining broad exposure across the business. The successful candidate will work closely with the Management Team and receive coaching and guidance to further develop project management, stakeholder management and business leadership capabilities. Responsibilities Strategic Project Coordination Coordinate strategic and operational projects from initiation through implementation and post-project review. Develop, maintain and monitor project plans, timelines, milestones, action trackers and project documentation. Ensure project deliverables are completed according to agreed scope, timelines and business objectives. Proactively follow up with project owners and stakeholders to ensure commitments and action items are completed within agreed timelines. Identify implementation risks, dependencies and potential delays, and facilitate timely resolution with the relevant stakeholders. Escalate significant project risks, delays or issues to Management where appropriate. Cross-Functional Collaboration Work closely with all business functions and Heads of Department to ensure project activities are executed in a timely and effective manner. Coordinate cross-functional resources to ensure alignment on project priorities, objectives and deliverables. Facilitate project meetings, prepare agendas, record meeting minutes and maintain action logs. Monitor progress of agreed action plans and ensure timely closure of outstanding items. Foster collaboration across departments to resolve implementation challenges and maintain project momentum. Support strategic business initiatives, customer onboarding, product launches, capital projects and other company-wide initiatives as assigned by Management. Project Governance & Reporting Prepare fortnightly and monthly project status reports for the coach and management. Maintain project dashboards, implementation trackers and milestone reports. Monitor project KPIs, timelines and deliverables to ensure effective execution. Ensure project governance standards, documentation, approvals and project records are maintained throughout the project lifecycle. Provide regular project updates, highlight implementation risks, mitigation plans, resource constraints and recommendations to support Management's review and decision-making. Prepare executive summaries, project presentations and management reports to support leadership meetings, strategic reviews and business updates. Recommend practical improvements to project planning, coordination and reporting to enhance execution effectiveness. Education Bachelor's Degree in Business Administration, Engineering, Food Science, Supply Chain Management, Project Management or a related discipline. Experience Minimum three (3) years of relevant working experience in Commercial, Operations, Supply Chain, Manufacturing, Finance, HR or other cross-functional business functions. Experience coordinating cross-functional initiatives or projects will be an added advantage. Demonstrated ability to build strong working relationships across different functions. Experience within the FMCG, food manufacturing or consumer goods industry is preferred. Proficient in Microsoft Office applications, particularly Excel, PowerPoint and Microsoft Project or equivalent project management software. Skills Strong planning, organizational and project coordination skills. Excellent interpersonal and communication skills with the ability to engage stakeholders across all levels of the organization. Strong relationship-building skills with the ability to work effectively across different functions and levels of the organization. Strong stakeholder management and influencing skills without direct reporting authority. Ability to coordinate multiple projects simultaneously while managing competing priorities. Strong analytical, problem-solving and decision-support capabilities. Excellent follow-up discipline with a high sense of ownership and accountability. Detail-oriented with strong documentation and reporting skills. Self-motivated, proactive and able to work independently with minimal supervision. High level of integrity, professionalism and confidentiality. Other Requirements Key Performance Indicators (KPIs) Percentage of projects delivered according to agreed timelines. Timely completion of project milestones and action items. Accuracy and timeliness of project reporting and dashboards. Effectiveness of cross-functional coordination and stakeholder engagement. Overall project execution effectiveness and stakeholder satisfaction. Successful implementation of strategic and operational initiatives. Benefits and Compensation Applicants must be eligible to work in the country where this job is located, without requiring sponsorship now or in the future. PrimaBaguz is committed to a respectful, diverse and inclusive workplace where equal opportunity is fostered throughout the organization. We do not discriminate and practice merit-based hiring practices, evaluating each candidate based on their skills, experience and fit for the role.