Senior Executive Assistant to the CEO

Job description

COMPANY OVERVIEW Blue Energy is transforming how nuclear power gets built. Instead of constructing each plant on-site from scratch - a process that takes 10-15 years and is too expensive and unpredictable to finance - we build our plants like ships: in a factory, on an assembly line, then transport and assemble them at the site. This cuts costs by over 60% and brings plants online in just three years. We also pair natural gas with nuclear at our sites, so customers can start receiving power from gas turbines right away and then switch over to clean nuclear power once it comes online - getting energy to the grid faster while nuclear is being built. Our mission is to make nuclear energy abundant, affordable, and repeatable at global scale. We use proven, already-approved reactor designs and work with existing nuclear and industrial sites, giving us a faster path to regulatory approval. By manufacturing this way, we put nuclear power on the same cost-reduction curve that has made wind, solar, and batteries cheaper every year. POSITION SUMMARY Blue Energy is seeking a highly capable, proactive, and discreet Senior Executive Assistant to provide comprehensive support to the Chief Executive Officer and broader executive leadership team. This role extends beyond traditional executive support and serves as a trusted operational partner to the CEO. The successful candidate will be responsible for managing executive priorities, coordinating strategic activities, facilitating communication across the organisation, and ensuring the smooth execution of key leadership initiatives. The ideal candidate thrives in a fast-paced, high-growth environment, exercises exceptional judgement, maintains strict confidentiality, and can anticipate needs before they arise. DUTIES AND RESPONSIBILITIES Executive Scheduling and Calendar Management - Manage the CEO's complex and dynamic calendar across multiple time zones. - Prioritise competing demands and ensure alignment with strategic business priorities. - Coordinate internal and external meetings, ensuring effective use of executive time. - Anticipate scheduling conflicts and proactively resolve issues. Board and Executive Meeting Support - Coordinate Board of Directors meetings and executive leadership meetings. - Support agendas, briefing materials, presentations, and supporting documentation. Presentation and Meeting Preparation - Develop high-quality executive presentations, briefing materials, reports, and talking points. - Conduct research and gather information to support leadership discussions and decision-making. - Ensure executives are appropriately prepared for meetings, presentations, and events. Action Tracking and Follow-Ups - Maintain executive action logs and decision trackers. - Monitor progress against commitments and deadlines. - Coordinate follow-up activities across departments and stakeholders. - Escalate risks or delays where appropriate. Confidential Records Management - Maintain confidential executive files, records, and documentation. - Manage sensitive business information with the highest level of discretion. - Support document retention and governance requirements. Executive Event Coordination - Coordinate executive offsites, leadership workshops, Board events, and strategic meetings. - Manage logistics, venues, travel arrangements, and attendee communications. - Ensure seamless execution of executive-level events. Senior Stakeholder Coordination - Serve as a key point of contact for senior internal and external stakeholders. - Build effective working relationships across the organisation and with external partners. - Facilitate communication between executives and key stakeholders. Investor and Partner Meeting Coordination - Coordinate meetings with investors, strategic partners, customers, regulators, and industry stakeholders. - Prepare meeting materials, briefing notes, and follow-up actions. - Ensure professional and consistent stakeholder engagement. QUALIFICATIONS AND EXPERIENCE - Bachelor's degree or equivalent professional experience preferred. - Minimum 5+ years of executive support experience, including direct support to C-suite executives. - Experience supporting a CEO, Board, or executive leadership team in a high-growth or complex organisation. - Strong understanding of corporate governance, Board processes, and executive operations. - Exceptional organisational, planning, and prioritisation skills. - Advanced proficiency with Microsoft 365, including Outlook, PowerPoint, Teams, Word, and Excel. - Excellent written and verbal communication skills. - Ability to manage highly confidential information with discretion and professionalism. - Experience coordinating international travel and complex executive schedules. We look forward to your application and helping foster an era of safe, clean, affordable, and abundant energy. Blue Energy is dedicated to building a diverse and inclusive workplace. If you’re excited about this role but your experience doesn’t perfectly align with every requirement, we encourage you to apply anyway. You might be the right candidate for this or other roles at Blue Energy now or in the future.