Senior Facilities Admin Specialist

Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact. A Day in the Life As part of Global Facilities & Securities, Global Facilities is responsible for all the Medtronic property portfolio spanning from commercial asset (Corporate offices and Sales offices) and non-commercial assets e.g. (Manufacturing plants, Technical Service Centers, R&D laboratories), by partnering with our peers spanning from Facilities Management, Workplace Services, Real Estate, Design, Workplace Strategies, Capital Project Delivery, Environmental Health & Safety, Crisis Management and Business Continuity. A seasoned Facilities Specialist, based out of our Seoul, South Korea office at Glass Tower, will manage a team of outsourced vendors, and as the Korea Facilities leader, covering offices, Research & Development and service center in Korea. He/She will be the business partner to the stakeholders to understand their business model, occupancy space needs and to promote employee workplace experience through digitalization and innovation services. This role will also act as the Physical Security lead and be the Single Point of Contact between Global Security and the business. In addition, this role will play an active role in the Crisis Management team, led by the local Leadership and EHS. The Senior Facilities Admin Specialist will report directly to Japan and Korea Sr. Facilities Manager based out of Japan and is a key member of the Korea Facilities team. Together, the team will develop and drive facilities/office policies consistency, stakeholder engagement, financial accountability and vendor management. Primary Responsibilities: FACILITIES MANAGEMENT (70%) Translate and implement strategic Medtronic Facility Operations & Real Estate objectives, assure timely follow up, reporting and completion. Own and manage the delivery of workplace services (additions & alterations, soft & hard services, space management); Develop and manage facilities operating expenses budget, forecasting, variance reporting and accrual management. Regularize vendors contracts and ensure compliance to Medtronic Global policies; Explore and implement efficient ways to improve facilities services through’ digitalization. Collaborate with vendors to drive and achieve cost efficiency through’ partnerships; Develop and maintain regional procedures related to, for example, office policies, physical security, technical building requirements and facility services. These regional policies should reference across the global Medtronic policies; Ensure alignment of Facilities Operations & RE strategy with the Manufacturing and Sales Strategies for the region. Work with and manage the relationships with external suppliers of facility services such as cleaning, physical security, waste management, catering, building & equipment maintenance etc; Ensure compliance with standard Medtronic Corporate policies, procedures, quality standards, Code of Conduct and household rules. Apply EHSS (Environment, Health, Safety, Security) rules and regulations, in collaboration with Korea EHS. Manage workplace services and facilities-related employee support programs, including employee housing, corporate vehicles, parking administration, and workplace amenities. CAPITAL PROJECT MANAGEMENT (20%) Active participation thru collaboration with Global Facilities Construction PMO, Real Estate and Design team on regional capital projects from inception, design development, vendors selection, construction delivery to project closure; Active participation in the tendering/bidding process, in collaboration with Indirect Sourcing to ensure the appropriate vendors/suppliers are procured; Be the Facilities site lead to ensure all the project close out documents were handled over duly upon project completion in order to develop the facilities maintenance schedule and budget; Collaborate with APAC Facilities team in the development the Facilities Capital Strategy Plan (medium to long term), in engagement with the business TRANSACTION MANAGEMENT (10%) Be the point of contact for Global Real Estate and its Real Estate brokers in site inspection, selection and collaborate in making informed decision with the stakeholders; Support the administrative process in lease sign by facilitating amongst Legal, Finance and key stakeholders Required Qualifications Bachelor's degree and a minimum of 7 years of experience in facilities management, corporate real estate, business operations, workplace services, or project management. Experience managing facilities operations, workplace services, and vendor or supplier relationships. Experience managing budgets, forecasting, financial reporting, and operational expenditures. Experience leading cross-functional projects involving multiple stakeholders and external partners. Professional proficiency in English with strong written, presentation, and stakeholder communication skills. Preferred Qualifications Experience supporting all stages of the real estate lifecycle, including transaction management, capital projects, and facilities operations. Experience with workplace strategy, organisational change, and move management initiatives. Knowledge of procurement, tendering, and supplier selection processes. Certifications such as Project Management Professional (PMP), Certified Facility Manager (CFM), International Facility Management Association (IFMA), or CoreNet Global credentials. Experience using Microsoft PowerPoint, Excel, Power BI, and interpreting architectural, mechanical, electrical, or plumbing drawings. Physical Job Requirements The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. ‌ Recruitment Fraud Alert We are aware of phishing scams targeting job seekers. Please keep the following in mind: Apply only through official Medtronic channels. All legitimate Medtronic recruiting communications come from approved Medtronic platforms and official @medtronic.com email addresses. Medtronic will never ask for payment or sensitive personal information (such as bank account or Social Security details) during early stages of the hiring process. Any such requests are not legitimate. If you receive a suspicious message claiming to be from Medtronic, do not respond, click links, or open attachments. If you have any questions, concerns regarding the authenticity of a communication alleged to have been made by or on behalf of Medtronic, please contact us immediately at . ‌ Benefits & Compensation Medtronic offers a competitive Salary and flexible Benefits Package A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage. This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).