Senior Facilities Co-ordinator - EHS

Job description

Work Schedule Second Shift (Afternoons) Environmental Conditions Office Job Description As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer. DESCRIPTION: The Senior Facilities Co-ordinator - EHS will be responsible for driving site-level Environment, Health & Safety programs at the Bengaluru office. The role will focus fully on core EHS operations, including employee and contractor safety, emergency preparedness, EHS training, incident reporting, Permit-to-Work controls, Management of Change, statutory and internal compliance, audits, and implementation of Thermo Fisher EHS standards. The position is critical to maintaining a safe, compliant, and audit-ready workplace, particularly as Bengaluru continues to grow as a key global site with increasing employee presence in office. Key Responsibilities EHS Governance & Compliance Support implementation of site-level EHS programs in line with Thermo Fisher global EHS standards and applicable local requirements. Maintain EHS documentation, compliance trackers, risk assessments, incident records, action trackers, and audit evidence. Support internal and external EHS audits and ensure timely closure of observations and corrective actions. Coordinate with Global / Regional EHS teams for reporting, governance updates, and implementation of EHS initiatives. Participate in site EHS meetings and provide regular updates on EHS performance, risks, and improvement actions. Training, Induction & EHS Communication Conduct EHS induction for new employees, contractors, vendors, and visitors. Drive EHS awareness campaigns, safety alerts, toolbox talks, and site-level safety communications. Maintain EHS briefing content, visitor safety videos, contractor induction material, and training records. Coordinate external training and certification for ERT members, first aiders, fire wardens, and relevant site teams. Emergency Preparedness & Life Safety Support formation and maintenance of Emergency Response Team, Fire Marshals, First Aiders, and Quick Response Teams. Coordinate mock drills, fire evacuation drills, emergency response exercises, and drill observation closure. Maintain evacuation plans, emergency contact lists, emergency signage, incident logs, and life-safety infrastructure records. Ensure readiness of emergency systems such as alarms, panic buttons, emergency exits, evacuation signage, first-aid boxes, spill kits, eyewash stations, and emergency communication tools. Permit-to-Work, MOC & Contractor Safety Manage Permit-to-Work controls for general work, electrical work, work at height, hot work, confined space work, and other high-risk activities. Ensure Management of Change review for site modifications, seating expansions, refurbishment activities, and operational changes. Review contractor safety compliance, PPE adherence, toolbox talks, work authorization, and site safety induction. Conduct periodic site rounds to verify safe work practices and compliance with EHS requirements. Technical & Soft Services Safety Controls Maintain and monitor PPE matrix implementation for technical and soft services teams. Ensure availability and usage of safety equipment such as insulated tools, FRP ladders, electrical safety gloves, arc flash suit, spill kits, and eyewash stations. Conduct safety checks for facility maintenance activities, chemical handling areas, housekeeping activities, vendor work zones, and utility areas. Identify unsafe conditions and drive corrective actions with vendors, facilities teams, and stakeholders. EHS Systems, Reporting & Continuous Improvement Maintain EHS records and reports in applicable EHS systems such as Intelex or equivalent platforms. Support emergency communication readiness through tools such as Everbridge or equivalent systems. Prepare EHS dashboards, incident summaries, compliance reports, training records, audit action trackers, and management updates. Drive continuous improvement initiatives to strengthen site safety culture, emergency readiness, and operational controls. Required Qualifications & Skills Graduate with around 4 years of experience in core EHS, preferably in corporate office, facilities, IT/ITES, life sciences, manufacturing support, or large commercial workplace environments. Working knowledge of EHS compliance, emergency preparedness, contractor safety, Permit-to-Work, risk assessment, incident reporting, and audits. Basic understanding of fire safety, first aid coordination, electrical safety, chemical handling safety, PPE, workplace ergonomics, and emergency response. Experience in conducting EHS inductions, toolbox talks, mock drills, site inspections, and contractor safety checks. Ability to maintain documentation, dashboards, trackers, and compliance records. Good communication skills and ability to coordinate with employees, contractors, vendors, facilities teams, HR, security, and regional/global EHS stakeholders. Working knowledge of MS Excel, PowerPoint, and EHS reporting tools. Certifications in fire safety, first aid, IOSH, NEBOSH, industrial safety, or equivalent EHS training will be an added advantage.