Senior Finance Manager, Settlement & Reconciliation

Job description

## **Who We Are** At OKX, we believe that the future will be reshaped by crypto, and ultimately contribute to every individual's freedom. OKX is a leading crypto exchange, and the developer of OKX Wallet, giving millions access to crypto trading and decentralized crypto applications (dApps). OKX is also a trusted brand by hundreds of large institutions seeking access to crypto markets. We are safe and reliable, backed by our Proof of Reserves. Across our multiple offices globally, we are united by our core principles: *We Before Me*, *Do the Right Thing*, and *Get Things Done*. These shared values drive our culture, shape our processes, and foster a friendly, rewarding, and diverse environment for every OK-er. OKX is part of OKG, a group that brings the value of Blockchain to users around the world, through our leading products OKX, OKX Wallet, OKLink and more. ## **About the Opportunity** - We are looking for an experienced **Senior Manager, Settlement & Reconciliation** to lead and enhance our settlement and reconciliation operations across both digital assets and fiat. - This role requires more than strong settlement operational experience. The ideal candidate should have a solid understanding of **trading and settlement system architecture**, including how settlement systems interact with trading platforms, transaction data, custody/banking infrastructure, and finance/accounting systems. - The role will serve as a key bridge between **Finance, Settlement Operations, Product, Engineering, and other relevant stakeholders**, translating settlement and accounting requirements into clear system, data, and reporting requirements. - Candidates with experience in **traditional financial markets, securities, banking, brokerage, clearing, custody, or other transaction-intensive financial institutions** are highly preferred. - The successful candidate will build a settlement and reconciliation function that is not only operationally effective, but also **system-driven, highly reconcilable, and finance-ready**. - The individual should be able to understand a transaction from execution through settlement, reconciliation, and ultimately financial accounting, and work across Operations, Finance, Product, Data, and Engineering to ensure that the underlying processes and systems are scalable, controlled, and transparent. ## **What You’ll Be Doing** - **Settlement Operations** - Lead and oversee day-to-day settlement operations across digital asset and fiat transactions. - Ensure transactions are settled accurately, completely, and within the required timelines. - Establish and continuously improve settlement procedures, controls, exception handling, and escalation mechanisms. - Identify settlement breaks, operational risks, and process inefficiencies, and drive timely resolution. - Support new products, transaction flows, and business models by assessing their settlement and operational requirements. - **Settlement System & System Architecture** - Develop a strong understanding of the end-to-end settlement system architecture and transaction data flow. - Understand how settlement systems interface with: - Trading systems and order/transaction engines; - Wallet, custody, and blockchain infrastructure; - Fiat banking and payment systems; - Data warehouse and reporting platforms; and - Finance, accounting, and general ledger systems. - Work closely with Product and Engineering teams to define settlement-related system requirements. - Translate operational and finance requirements into clear and actionable **data, system, and reporting specifications** for Engineering teams. - Define the reports, data fields, transaction-level information, and reconciliation logic required to support settlement operations and financial accounting. - Participate in system implementation, enhancement, UAT, and post-implementation validation from a settlement and finance-control perspective. - **Digital Asset Reconciliation** - Own and oversee **Digital Asset (DA) reconciliation**, including reconciliation among customer balances, internal ledgers, wallet/on-chain balances, custody records, and other relevant source systems. - Investigate and resolve reconciliation differences, including transaction timing differences, system exceptions, missing transactions, and data inconsistencies. - Work with Product, Engineering, Data, Wallet, and Finance teams to identify root causes and implement sustainable remediation. - Establish appropriate reconciliation controls and monitoring mechanisms to ensure completeness and accuracy of digital asset balances and movements. - **Fiat Reconciliation** - Own and oversee **Fiat reconciliation** across customer balances, banking/custodian records, payment channels, internal operational systems, and the general ledger. - Ensure customer fiat assets and liabilities can be reconciled to relevant operational and accounting records. - Investigate reconciliation breaks and coordinate with Finance, Fiat Operations, Product, Engineering, banks, custodians, and payment service providers for resolution. - Drive automation and system improvements to reduce manual reconciliation and operational dependency. - **Customer Transaction Reconciliation** - Oversee transaction-level reconciliation covering customer trades, deposits, withdrawals, transfers, settlements, and other relevant transaction activities. - Ensure customer transaction records can be traced consistently across trading, settlement, operational, and accounting systems. - Establish effective exception-management processes for unmatched or incomplete transactions. - Support Finance and external audit requirements by ensuring transaction data and reconciliation evidence are complete, accurate, and traceable. - **Finance & Accounting Support** - Partner closely with Finance to ensure settlement data and reports provide sufficient information for accurate and timely accounting. - Understand how trading and settlement activities ultimately flow into financial records and the general ledger. - Define operational reports and data outputs required by Finance for: - Accounting entries; - Period-end closing; - Balance sheet reconciliation; - Customer asset and liability reconciliation; and - Financial and external audit support. - Identify gaps between operational systems and accounting requirements and work with relevant teams to develop scalable solutions. - **Process, Control & Team Management** - Build and maintain robust settlement and reconciliation SOPs, controls, and governance frameworks. - Drive automation and process improvements to improve settlement efficiency, accuracy, scalability, and control. - Establish key operational metrics and monitor settlement exceptions, reconciliation breaks, aging items, and resolution timelines. - Manage and develop the settlement team, ensuring clear ownership, effective prioritization, and strong execution. - Act as a senior escalation point for complex settlement, reconciliation, and transaction-related issues. - Collaborate effectively with cross-functional stakeholders across Finance, Product, Engineering, Data, Operations, Risk, Compliance, and other relevant teams. ## **What We Look For In You** - Bachelor’s degree or above in Finance, Accounting, Economics, Business, Information Systems, or a related discipline. - Significant experience in **settlement, clearing, reconciliation, transaction operations, custody, or related financial operations**, with experience in a managerial or senior leadership role. - Strong experience with **customer transaction reconciliation and transaction-level data analysis**. - Solid understanding of trading lifecycle and settlement processes. - Prior experience in **traditional financial institutions**, such as banks, securities firms, broker-dealers, exchanges, clearing houses, custodians, payment institutions, or other transaction-intensive financial businesses. - Strong understanding of how **trading systems, settlement systems, reconciliation platforms, and accounting systems interact**. - Ability to understand system and data architecture and translate operational or finance requirements into clear requirements for Product and Engineering teams. - Strong experience in designing or defining operational reports, reconciliation reports, and transaction-level data requirements. - Strong analytical and problem-solving skills, with the ability to investigate complex reconciliation differences and identify root causes. - Strong understanding of operational controls, data completeness, accuracy, and transaction traceability. - Excellent stakeholder-management and communication skills, with the ability to work effectively with both Finance and technical teams. - Strong ownership mindset and ability to operate effectively in a fast-paced and evolving business environment. ## **Nice to Haves** - Experience in cryptocurrency, digital assets, exchanges, fintech, brokerage, or other high-volume transaction platforms. - Hands-on experience with **digital asset / wallet / on-chain reconciliation**. - Experience with fiat payment, banking, custodian, or payment-service-provider reconciliation. - Experience participating in settlement or reconciliation system implementation and transformation projects. - Experience working with Product and Engineering teams on system design, data requirements, reporting logic, UAT, and process automation. - Familiarity with accounting systems, general ledger processes, and period-end financial reconciliation. - Experience supporting internal or external audit requests relating to transaction completeness, settlement, or reconciliation. - SQL, data analytics, or other data-querying experience would be an advantage. ## **Perks & Benefits** - Competitive total compensation package - L&D programs and Education subsidy for employees' growth and development - Various team building programs and company events - Wellness and meal allowances - Comprehensive healthcare schemes for employees and dependants - More that we love to tell you along the process! Notice: All official OKX vacancies are published on this website. While roles may appear on selected third-party platforms from time to time, information on other sites may be inaccurate or outdated. **If in doubt, please apply directly through our official careers website.** Information collected and processed as part of the recruitment process of any job application you choose to submit is subject to OKX's [Candidate Privacy Notice](https://www.okx.com/en-eu/help/okx-candidate-privacy-notice).