Senior Finance & Payroll Associate

Job description

We’re looking for a meticulous, curious, and dependable Senior Finance & Payroll Associate to support our Finance and People & Culture teams. You’ll manage payroll, support day-to-day financial operations, and help keep our Washington, DC office organized and running smoothly. Your work will include payroll processing, client invoicing, vendor payments, reconciliation, and office coordination. This role handles sensitive employee, compensation, banking, and company financial information. **Confidentiality, sound judgment, and accuracy are essential.** You don’t need to arrive knowing every system or payroll process. We’re looking for someone with finance operations experience who asks thoughtful questions, reviews their work carefully, follows through, and is ready to learn. **What You’ll Do:** **Payroll Processing — Approximately 40%** - Process accurate, timely payroll for salaried and hourly employees, including interns. - Coordinate contractor payments with Finance, as applicable. - Review payroll inputs, tax withholding, benefit deductions, and wage garnishments for accuracy. - Follow established procedures and applicable federal, state, and local payroll requirements, escalating questions when needed. - Reconcile payroll accounts, investigate discrepancies, and coordinate corrections. - Maintain accurate payroll records and protect confidential information. - Prepare payroll reports for leadership and accounting. - Document processes and identify opportunities to improve accuracy and efficiency. **Finance Operations — Approximately 40%** - Prepare and issue client invoices. - Track outstanding payments, follow up on overdue balances, and maintain accounts receivable aging reports. - Support cash receipts processing and account reconciliation. - Review and process vendor invoices, matching supporting receipts and documentation. - Maintain vendor records and help resolve payment discrepancies. - Prepare records and supporting documentation for audits, tax reporting, and other compliance activities. - Follow company financial policies and maintain organized, accurate records. **Office Management & Administrative Support — Approximately 20%** - Receive, sort, and distribute mail and packages, and coordinate outgoing shipments. - Monitor inventory and order office, kitchen, and shared supplies within approved budgets. - Keep supply areas organized and common spaces stocked. - Coordinate routine office maintenance and service needs with vendors and building management. - Assist with meeting preparation, deliveries, and workspace setup for new employees. - Provide additional administrative and office support as needed. **What You’ll Bring:** **Must-Haves** - Experience supporting finance operations, such as invoicing, accounts payable, accounts receivable, or reconciliation. - Exceptional attention to detail and a meticulous approach to reviewing work and maintaining records. - Sound judgment and a demonstrated commitment to handling confidential information responsibly. - Curiosity, a willingness to ask questions, and an interest in learning new systems and processes. - Strong organization, follow-through, and the ability to manage competing priorities and deadlines. - Clear communication and a collaborative approach to resolving questions. - Familiarity with Google Workspace, including Gmail, Drive, Docs, Sheets, and Calendar. **Nice-to-Haves** - Payroll processing experience or familiarity with payroll regulations. - Experience with Rippling, Paycor, ADP, or similar payroll systems. - Familiarity with accounting software such as QuickBooks, NetSuite, or SAP. - Excel skills, including formulas, pivot tables, and lookups. - Relevant coursework, a degree, or a professional certification in accounting, finance, payroll, or a related field. We welcome candidates with a variety of educational and professional backgrounds. If you bring finance operations experience, accuracy, discretion, and a willingness to learn, we encourage you to apply—even if you don’t meet every nice-to-have qualification. Training will be provided on our systems and processes. **Comprehensive benefits package included (medical, dental, vision, 401(k), and more)** **Work Environment** This position works from our Washington, DC office four days per week. Occasional travel and evening, weekend, or holiday work may be needed based on event schedules. Event support may involve extended periods of standing and lifting or moving items weighing up to 50 pounds, with reasonable accommodation as applicable. Markham is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. If you believe you can handle the role and are enthusiastic about this opportunity but are uncertain whether you fulfill all the requirements, don't hesitate to submit your application. We look forward to hearing from you!