Senior Grant Accounting & Compliance Manager

Job description

**ABOUT YWCA SEATTLE | KING | SNOHOMISH** For more than 130 years, YWCA Seattle | King | Snohomish has been one of the region's leading nonprofit organizations, dedicated to advancing racial and gender equity and creating opportunities for individuals and families to thrive. Guided by our mission to eliminate racism and empower women, we provide housing, health and safety services, economic advancement programs, and advocacy that help thousands of people across King and Snohomish counties each year. Our work is made possible through a diverse portfolio of federal, state, local, and private grant funding. Stewarding those resources responsibly is essential to sustaining our mission and ensuring we continue delivering high-quality services to the communities we serve. We believe our employees are our greatest asset. We foster a collaborative, mission-driven culture where innovation, accountability, continuous improvement, and equity are valued. We encourage employees to bring fresh ideas, challenge existing processes, and help build stronger systems that support both our staff and the people we serve. ### POSITION SUMMARY: The Senior Grant Accounting & Compliance Manager provides leadership and oversight for the financial management, accounting, billing, reporting, and compliance of YWCA's portfolio of federal, state, local, and private grants. This position serves as a key connection between Finance, Programs, and organizational leadership to ensure grant revenue and expenditures are accurately recorded, reconciled, billed, and reported in accordance with grant agreements, nonprofit accounting standards, Uniform Guidance, and organizational policies. The Senior Grant Accounting & Compliance Manager plays a lead role in organizational audit readiness, including preparation and reconciliation of the **Schedule of Expenditures of Federal Awards (SEFA)**, coordination of **Single Audit** requirements, preparation of audit schedules and PBC documentation, and responding to auditor and funder requests. The ideal candidate brings strong grant accounting experience and can move comfortably between detailed financial work, regulatory compliance, audit preparation, and partnership with program leaders. **WORK TYPE:**Hybrid. This position is based in the Seattle metropolitan area. Candidates must reside within commuting distance of our King or Snohomish County worksites. Regular travel throughout King and Snohomish counties is required for meetings, collaboration, training, and other business needs. Relocation assistance is not available. **LOCATION REQUIREMENT:** Must currently reside within commuting distance of Seattle, WA and be able to work onsite as scheduled. Relocation assistance is not available for this position. ### ESSENTIAL FUNCTIONS & RESPONSBILITIES: **SEFA, Single Audit, and Audit Readiness** - Lead the preparation and reconciliation of the organization's annual Schedule of Expenditures of Federal Awards (SEFA). - Maintain accurate identification of federal awards, including Assistance Listing/ALN numbers, pass-through entities, federal expenditures, and subrecipient activity. - Serve as a key organizational resource for Single Audit requirements under Uniform Guidance (2 CFR Part 200, Subpart F). - Prepare and coordinate Prepared by Client (PBC) schedules, supporting documentation, grant reconciliations, and other materials requested by external auditors. - Partner with Finance and program teams to respond to auditor questions, testing selections, and documentation requests. - Support corrective action plans and remediation of audit or monitoring findings. - Maintain ongoing audit readiness rather than relying solely on year-end preparation. **Grant Accounting** - Oversee the financial management and accounting of federal, state, local, and private grants and contracts. - Review grant revenue, expenditures, general ledger activity, and supporting documentation to ensure transactions are accurate, properly coded, and recorded in the appropriate grant and accounting period. - Perform and/or oversee regular grant reconciliations between the general ledger, grant billing records, budgets, and funder reports. - Ensure grant expenditures meet applicable standards for allowability, allocability, reasonableness, consistency, and adequate documentation. - Review grant budgets and actual expenditures, identify variances, and partner with program and finance leaders to address financial issues. - Support grant budget development, modifications, amendments, and closeout activities. - Monitor restricted revenue, receivables, deferred revenue, and grant-related balance sheet accounts as applicable. - Support month-end and year-end accounting activities related to grants and restricted funding. **Grant Billing and Revenue** - Oversee and/or directly prepare grant billings, reimbursement requests, invoices, and financial reports to government and private funders. - Ensure grant billings reconcile to the general ledger and are supported by appropriate documentation. - Monitor outstanding grant receivables and follow up on payment discrepancies or delayed reimbursements. - Review grant billing processes and internal controls to promote accuracy, consistency, and timely reimbursement. - Provide oversight and technical guidance to staff responsible for grant billing and related accounting functions. **Grant Compliance and Monitoring** - Review grant agreements, contracts, award documents, and amendments to identify financial and compliance requirements. - Monitor grant-funded programs for compliance with funding requirements, Uniform Guidance, organizational policies, and applicable regulations. - Develop and maintain tracking systems for grant reporting requirements, financial deliverables, deadlines, and compliance obligations. - Conduct periodic financial compliance reviews and risk assessments. - Identify potential compliance issues and work collaboratively with Finance, Programs, and leadership to develop corrective actions. - Support funder monitoring visits, desk reviews, and regulatory inquiries. **Internal Controls and Compliance** - Develop, evaluate, and strengthen internal controls related to grant accounting, billing, reporting, documentation, and compliance. - Monitor changes to federal grant regulations, Uniform Guidance, and other applicable funding requirements. - Ensure appropriate documentation and record retention for grant expenditures and financial reporting. - Support compliance related to procurement, cost allocation, indirect costs, time and effort documentation, and subrecipient monitoring when applicable. - Develop and update grant accounting and compliance policies and procedures. **Partnership and Training** - Serve as a trusted financial and compliance resource to program managers, Finance staff, senior leadership, and other stakeholders. - Provide training and technical assistance regarding grant budgets, allowable costs, documentation, financial reporting, and compliance requirements. - Translate complex accounting, audit, and regulatory requirements into clear and practical guidance for non-financial staff. - Promote strong financial stewardship and continuous improvement in grant management practices across the organization. ### EDUCATION & EXPERIENCE: - Bachelor's degree in Accounting or a related field required. An equivalent combination of education and directly relevant grant accounting experience may be considered. - Minimum of 5–7 years of progressively responsible experience in grant accounting, nonprofit accounting, financial compliance, government contract accounting, or auditing. - Demonstrated experience with Uniform Guidance (2 CFR Part 200), including federal cost principles and requirements related to allowable and allocable costs. - Demonstrated experience managing the financial requirements of federal, state, local, and private grants and contracts. - Strong working knowledge of nonprofit accounting principles, restricted funding, and grant revenue and expenditures. - Experience preparing, reconciling, or providing significant support for the **Schedule of Expenditures of Federal Awards (SEFA)**. - Experience supporting an organization subject to a Single Audit, including preparing PBC schedules, gathering supporting documentation, responding to audit selections, and working with external auditors. - Hands-on experience with **grant billing and reimbursement**, including preparation or review of grant invoices, reimbursement requests, financial reports, and supporting documentation. - Experience reconciling grant expenditures and revenue to the **general ledger, grant budgets, billing records, and funder reports**. - Experience using accounting ERP systems and Microsoft Excel to analyze, reconcile, and report financial information. - Strong analytical and financial reconciliation skills with a high level of attention to accuracy and detail. - Ability to interpret complex grant agreements and financial requirements and communicate them clearly to program staff and organizational leaders. **PREFERRED QUALIFICATIONS** - Experience working within the Finance or Accounting function of a nonprofit organization with significant government funding. - Experience strengthening internal controls, financial processes, and organizational audit readiness. ### PHYSICAL DEMANDS OF THIS POSITION: *The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In performing this position, the employee:* - All positions at YWCA Seattle | King | Snohomish are exposed to clients who have experienced or are experiencing trauma in various forms including but not limited to domestic violence, sexual violence, homelessness, unemployment, financial hardship, etc. As a result, staff are at risk of secondary trauma. Employees are encouraged to seek external support and maintain self-care when working indirectly or directly with clients. - Continuously communicates and exchanges information through speaking, listening, reading, and writing with employees, leadership, funding agencies, auditors, community partners, and other stakeholders. - Continuously uses a computer, keyboard, mouse, telephone, and other office equipment to prepare reports, analyze financial data, review documentation, and communicate electronically. - Frequently sits for extended periods while performing computer-based work, with the ability to alternate between sitting and standing as needed. - Frequently reviews detailed financial records, grant documentation, contracts, and compliance materials requiring sustained concentration and attention to detail. - Frequently repetitive hand, wrist, and finger movements while typing, writing, and operating office equipment. - Occasionally stands, walks, bends, reaches, stoops, kneels, or climbs while retrieving files, attending meetings, or moving throughout office locations. - Occasionally lifts, carries, pushes, or pulls office supplies, files, or equipment weighing up to 20 pounds. - Occasionally travels locally to YWCA offices, program sites, funder meetings, trainings, conferences, monitoring visits, or audit-related activities. - Frequently manages multiple priorities, deadlines, and interruptions while maintaining professionalism, sound judgment, and confidentiality. - Frequentlyexercises analytical thinking, problem-solving, and decision-making while interpreting complex regulations and financial information. - Continuously maintains the ability to work independently and collaboratively in a remote and hybrid work environment. *\*Continuously = Over 80% of the time \* Frequently = 20-80% \* Occasionally = Under 20%*