Executive Marketing & Operations CoordinatorRemote, LATAM | U.S. Hours – PSTPosition Type: Full-Time, Remote Location: Colombia, Mexico, Brazil, Costa Rica, Jamaica Working Hours: U.S. Business Hours – PST RequiredAbout the RoleAt Pavago, one of our clients is hiring an Executive Marketing & Operations Coordinator to support day-to-day execution across marketing, executive operations, content, CRM management, and administrative workflows.This is a hands-on, execution-focused role for someone who is highly organized, comfortable managing multiple priorities, and confident working across marketing and operational systems.You’ll work closely with leadership to keep:Marketing initiatives movingSocial media content organized and publishedGoHighLevel workflows runningLeads and follow-ups trackedExecutive priorities coordinatedInternal systems and documentation organizedIf you enjoy combining executive support, marketing coordination, CRM management, and operations, this role is a strong fit.What You’ll OwnExecutive & Operational SupportManage calendars, scheduling, and day-to-day executive coordinationTrack projects, deadlines, tasks, and follow-upsMaintain organized operational trackers and documentationManage inbox organization and prioritize important communicationCoordinate across teams and stakeholders to keep projects movingEnsure important tasks and follow-ups do not fall through the cracksSocial Media & Marketing ExecutionCreate, schedule, and publish content across:LinkedInFacebookInstagramOnline communitiesYou’ll also:Manage comments, DMs, and community interactionsMonitor engagement and audience activityTrack basic social media performance metricsMaintain consistent content schedulesSupport marketing campaigns, launches, and promotional initiativesGoHighLevel CRM & Email MarketingBuild and manage workflows inside GoHighLevelSet up and maintain:Email campaignsFollow-up sequencesOutreach workflowsLead nurturing automationsMaintain clean and accurate CRM recordsUpdate pipeline stages and lead informationTrack follow-ups and ensure leads receive timely communicationTroubleshoot basic CRM and workflow issuesContent & Creative SupportEdit short-form video content for social and marketing channelsCreate branded graphics and marketing assetsWork with tools such as:CanvaVeedOpusClipsSimilar content-editing platformsEnsure content remains consistent with brand messaging and visual standardsOrganize digital assets and content librariesProgram & Community CoordinationOrganize digital program and participant materialsSupport participant onboarding and communicationTrack member or participant progressMaintain organized program recordsRespond to routine participant questions and coordinate follow-upsKeep resources accurate, accessible, and up to dateResearch & Lead Generation SupportResearch Ideal Client Profiles (ICPs)Build prospect and lead listsOrganize research into structured spreadsheets and CRM recordsSupport lead-generation and outreach initiativesMaintain accurate prospect information and campaign trackingWebsite & Platform SupportAssist with minor website and landing-page updatesSupport advertising campaign setupHelp coordinate platform and account-related tasksTroubleshoot basic system issues and escalate technical problems when necessaryRequired Experience & SkillsPrevious experience in:Executive AssistanceMarketing CoordinationOperations SupportDigital SupportSimilar execution-focused rolesHands-on experience with GoHighLevel CRMStrong written and verbal English communication skillsProficiency with:Google DocsGoogle SheetsGoogle DriveGoogle CalendarExperience managing LinkedIn, Facebook, and InstagramExperience using CanvaFamiliarity with video-editing tools such as Veed, OpusClips, or similar platformsStrong organizational and multitasking skillsExcellent attention to detail and follow-throughAbility to work independently in a remote environmentReliable internet connection and professional remote-work setupAbility to work U.S. PST business hoursNice to HaveExperience supporting founders, coaches, consultants, or entrepreneurial businessesStartup or fast-growth company experienceExposure to lead generation and prospect researchExperience with email outreach and nurture campaignsFamiliarity with campaign tracking and reportingExperience supporting online communities, programs, or membershipsWhat Makes You a Strong FitYou:Are highly organized and execution-focusedTake ownership of tasks from start to finishCommunicate clearly and professionallyEnjoy creating structure across multiple workflowsCan balance marketing, administrative, and operational responsibilitiesAre comfortable switching between different priorities throughout the dayFollow up consistently without needing constant remindersEnjoy supporting entrepreneurial leadership in a fast-moving environmentWhat a Typical Day Looks LikeYour day may include:Managing calendars and executive prioritiesUpdating project and operational trackersScheduling and publishing social media contentResponding to DMs, comments, and community messagesBuilding or updating GoHighLevel workflowsSupporting email campaigns and follow-upsUpdating CRM records and pipeline activityEditing short-form videos and creating Canva assetsResearching prospects and building ICP listsOrganizing files, content, and program materialsCoordinating communication across teams and stakeholdersIn short: you keep marketing, executive operations, communication, and internal systems organized and moving forward.Key Metrics for SuccessConsistent and timely content executionClean and accurate CRM recordsReliable GoHighLevel workflows and email campaignsTimely lead and participant follow-upsStrong responsiveness across communication channelsOrganized and accessible digital assetsAccurate project and operational trackingLeadership confidence in execution and follow-throughWhy This Role Stands OutWork directly with entrepreneurial leadershipBlend of marketing, operations, CRM, and executive supportHigh ownership over day-to-day executionExposure to modern marketing automation toolsOpportunity to improve workflows and internal systemsFully remote environmentClear expectations and structured responsibilitiesOpportunity to grow into Marketing Operations, Executive Operations, or Business Operations rolesInterview ProcessInitial ScreeningVideo InterviewTask / Scenario-Based AssessmentFinal InterviewOfferApply NowIf you:Have experience across marketing, operations, or executive supportAre comfortable working hands-on inside GoHighLevelEnjoy social media and content executionAre highly organized and dependableCan manage multiple priorities without losing attention to detailAre available to work U.S. PST hoursWe’d love to hear from you.Important: Spark Hire Video InterviewAs part of our application process, qualified candidates will be invited to complete a one-way video interview through Spark Hire.This is your opportunity to introduce yourself and highlight your experience with GoHighLevel, marketing coordination, executive support, social media, content creation, CRM management, and operational execution.Please complete your Spark Hire interview promptly after receiving the invitation. Candidates who do not complete the video interview may not move forward in the hiring process.#ExecutiveMarketingCoordinator #MarketingCoordinator #MarketingOperations #ExecutiveAssistant #GoHighLevel #CRM #SocialMedia #OperationsCoordinator #LATAMJobs #RemoteJobs #PSTJobs #RemoteWork
Executive Marketing & Operations Coordinator
Remote, LATAM | U.S. Hours – PST
Position Type: Full-Time, Remote
Location: Colombia, Mexico, Brazil, Costa Rica, Jamaica
Working Hours: U.S. Business Hours – PST Required
About the Role
At Pavago, one of our clients is hiring an Executive Marketing & Operations Coordinator to support day-to-day execution across marketing, executive operations, content, CRM management, and administrative workflows.
This is a hands-on, execution-focused role for someone who is highly organized, comfortable managing multiple priorities, and confident working across marketing and operational systems.
You’ll work closely with leadership to keep:
- Marketing initiatives moving
- Social media content organized and published
- GoHighLevel workflows running
- Leads and follow-ups tracked
- Executive priorities coordinated
- Internal systems and documentation organized
If you enjoy combining executive support, marketing coordination, CRM management, and operations, this role is a strong fit.
What You’ll Own
Executive & Operational Support
- Manage calendars, scheduling, and day-to-day executive coordination
- Track projects, deadlines, tasks, and follow-ups
- Maintain organized operational trackers and documentation
- Manage inbox organization and prioritize important communication
- Coordinate across teams and stakeholders to keep projects moving
- Ensure important tasks and follow-ups do not fall through the cracks
Social Media & Marketing Execution
Create, schedule, and publish content across:
- LinkedIn
- Facebook
- Instagram
- Online communities
You’ll also:
- Manage comments, DMs, and community interactions
- Monitor engagement and audience activity
- Track basic social media performance metrics
- Maintain consistent content schedules
- Support marketing campaigns, launches, and promotional initiatives
GoHighLevel CRM & Email Marketing
- Build and manage workflows inside GoHighLevel
- Set up and maintain:
- Email campaigns
- Follow-up sequences
- Outreach workflows
- Lead nurturing automations
- Maintain clean and accurate CRM records
- Update pipeline stages and lead information
- Track follow-ups and ensure leads receive timely communication
- Troubleshoot basic CRM and workflow issues
Content & Creative Support
- Edit short-form video content for social and marketing channels
- Create branded graphics and marketing assets
- Work with tools such as:
- Canva
- Veed
- OpusClips
- Similar content-editing platforms
- Ensure content remains consistent with brand messaging and visual standards
- Organize digital assets and content libraries
Program & Community Coordination
- Organize digital program and participant materials
- Support participant onboarding and communication
- Track member or participant progress
- Maintain organized program records
- Respond to routine participant questions and coordinate follow-ups
- Keep resources accurate, accessible, and up to date
Research & Lead Generation Support
- Research Ideal Client Profiles (ICPs)
- Build prospect and lead lists
- Organize research into structured spreadsheets and CRM records
- Support lead-generation and outreach initiatives
- Maintain accurate prospect information and campaign tracking
Website & Platform Support
- Assist with minor website and landing-page updates
- Support advertising campaign setup
- Help coordinate platform and account-related tasks
- Troubleshoot basic system issues and escalate technical problems when necessary
Required Experience & Skills
- Previous experience in:
- Executive Assistance
- Marketing Coordination
- Operations Support
- Digital Support
- Similar execution-focused roles
- Hands-on experience with GoHighLevel CRM
- Strong written and verbal English communication skills
- Proficiency with:
- Google Docs
- Google Sheets
- Google Drive
- Google Calendar
- Experience managing LinkedIn, Facebook, and Instagram
- Experience using Canva
- Familiarity with video-editing tools such as Veed, OpusClips, or similar platforms
- Strong organizational and multitasking skills
- Excellent attention to detail and follow-through
- Ability to work independently in a remote environment
- Reliable internet connection and professional remote-work setup
- Ability to work U.S. PST business hours
Nice to Have
- Experience supporting founders, coaches, consultants, or entrepreneurial businesses
- Startup or fast-growth company experience
- Exposure to lead generation and prospect research
- Experience with email outreach and nurture campaigns
- Familiarity with campaign tracking and reporting
- Experience supporting online communities, programs, or memberships
What Makes You a Strong Fit
You:
- Are highly organized and execution-focused
- Take ownership of tasks from start to finish
- Communicate clearly and professionally
- Enjoy creating structure across multiple workflows
- Can balance marketing, administrative, and operational responsibilities
- Are comfortable switching between different priorities throughout the day
- Follow up consistently without needing constant reminders
- Enjoy supporting entrepreneurial leadership in a fast-moving environment
What a Typical Day Looks Like
Your day may include:
- Managing calendars and executive priorities
- Updating project and operational trackers
- Scheduling and publishing social media content
- Responding to DMs, comments, and community messages
- Building or updating GoHighLevel workflows
- Supporting email campaigns and follow-ups
- Updating CRM records and pipeline activity
- Editing short-form videos and creating Canva assets
- Researching prospects and building ICP lists
- Organizing files, content, and program materials
- Coordinating communication across teams and stakeholders
In short: you keep marketing, executive operations, communication, and internal systems organized and moving forward.
Key Metrics for Success
- Consistent and timely content execution
- Clean and accurate CRM records
- Reliable GoHighLevel workflows and email campaigns
- Timely lead and participant follow-ups
- Strong responsiveness across communication channels
- Organized and accessible digital assets
- Accurate project and operational tracking
- Leadership confidence in execution and follow-through
Why This Role Stands Out
- Work directly with entrepreneurial leadership
- Blend of marketing, operations, CRM, and executive support
- High ownership over day-to-day execution
- Exposure to modern marketing automation tools
- Opportunity to improve workflows and internal systems
- Fully remote environment
- Clear expectations and structured responsibilities
- Opportunity to grow into Marketing Operations, Executive Operations, or Business Operations roles
Interview Process
- Initial Screening
- Video Interview
- Task / Scenario-Based Assessment
- Final Interview
- Offer
Apply Now
If you:
- Have experience across marketing, operations, or executive support
- Are comfortable working hands-on inside GoHighLevel
- Enjoy social media and content execution
- Are highly organized and dependable
- Can manage multiple priorities without losing attention to detail
- Are available to work U.S. PST hours
We’d love to hear from you.
Important: Spark Hire Video Interview
As part of our application process, qualified candidates will be invited to complete a one-way video interview through Spark Hire.
This is your opportunity to introduce yourself and highlight your experience with GoHighLevel, marketing coordination, executive support, social media, content creation, CRM management, and operational execution.
Please complete your Spark Hire interview promptly after receiving the invitation. Candidates who do not complete the video interview may not move forward in the hiring process.
#ExecutiveMarketingCoordinator #MarketingCoordinator #MarketingOperations #ExecutiveAssistant #GoHighLevel #CRM #SocialMedia #OperationsCoordinator #LATAMJobs #RemoteJobs #PSTJobs #RemoteWork
Pavago - Connecting You to Global Remote Opportunities 🌍At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.🌟 Why Consider Opportunities Through Pavago?Competitive Pay: Command the salary you deserve, regardless of where you reside.Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀Explore global opportunities with us today!"
Pavago - Connecting You to Global Remote Opportunities 🌍
At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.
🌟 Why Consider Opportunities Through Pavago?
Competitive Pay: Command the salary you deserve, regardless of where you reside.
Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.
Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.
Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.
Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀
Explore global opportunities with us today!"
