Senior Marketing Coordinator

Job description

Accountabilities Support proposal teams consisting of marketing professionals, pursuit and proposal managers, client managers, project managers, and subject matter experts in developing proposals, shortlist interviews, and professional presentations. Manage major components of multiple proposal efforts simultaneously across target markets, service offerings, and client pursuits. Develop a strong understanding of individual pursuits, client requirements, and competitive considerations to proactively recommend improvements to content, strategy, and processes. Coordinate proposal efforts across multiple offices and service lines, including integrated Civil, Structural, Architecture, MEP, Technology, and other multidisciplinary teams. Develop and coordinate a wide range of proposal formats, including SF330s, design-build submissions, technical narratives, pricing and business proposals, RFQs, RFIs, Sources Sought responses, and oral presentations. Support capture planning through proposal drafting, content development, data management, documentation, editing, deadline tracking, and coordination with subject matter experts, project managers, and external partners. Lead major proposal sections or volumes, including subconsultant proposal packages, ensuring content is complete, accurate, persuasive, and compliant. Lead proposal kickoff meetings, review sessions, and relevant client management or business development meetings as needed. Write and edit proposal and sales materials, including project descriptions, resumes, market segment overviews, cover letters, executive summaries, and related collateral. Coordinate subconsultant data calls and ensure required information is collected, reviewed, and incorporated on schedule. Maintain consistent corporate standards across proposals, resumes, presentation graphics, and marketing collateral. Perform thorough QA/QC reviews of proposals and marketing materials to ensure accuracy, consistency, compliance, and professional presentation. Support internal and external marketing communications, including conference preparation, blog and article development, and client presentations. Build familiarity with organizational project experience and identify relevant capabilities and past performance for current pursuits. Support client management and business development teams through market research, competitor analysis, client intelligence, and conference preparation. Maintain accurate marketing information, CRM records, shared files, and proposal resources to ensure materials are organized and readily accessible. Requirements Bachelor’s degree in Marketing, Communications, Design, or a related field, or equivalent professional experience in AEC marketing. 6+ years of AEC industry experience, including direct responsibility for producing proposals and managing proposal efforts. Federal proposal experience is strongly preferred, particularly experience with SF330s, design-build, technical narratives, RFQs/RFIs, Sources Sought responses, and oral presentations. Exceptional written and verbal communication skills, with the ability to transform complex technical information into clear and persuasive content. Strong project management, organizational, planning, and resource coordination skills, with the ability to manage multiple concurrent assignments and overlapping deadlines. Highly self-motivated and capable of working independently while collaborating effectively with multidisciplinary and geographically distributed teams. Advanced proficiency with Microsoft Office, particularly Word, Excel, and PowerPoint. Strong experience with Adobe InDesign and Acrobat; familiarity with Photoshop, Illustrator, and other Adobe Creative Cloud applications is a plus. Knowledge of database and CRM platforms, particularly Deltek Vision and/or Vantagepoint, is desirable. Strong proposal coordination capabilities, including attention to detail, problem identification and resolution, deadline management, and quality control. Excellent interpersonal skills and a demonstrated ability to build productive relationships with marketing, technical, project management, and business development professionals. Strong understanding of proposal processes, content development, client requirements, and professional services marketing. Willingness to work overtime when necessary to meet business and proposal deadlines. Ability to travel occasionally to offices, meetings, and other business activities as required. Valid driver’s license, good driving record, and ability to successfully complete a driving record background check. Must be authorized to work in the United States without new employer sponsorship. Benefits Salary: Projected annual range of $74,000–$96,000, with actual compensation varying based on skills, experience, location, market conditions, and other relevant factors. Fully remote work opportunity within the United States. Collaborative environment with marketing, communications, design, business development, technical, and project management professionals. Opportunity to contribute to complex federal and multidisciplinary AEC pursuits. Professional growth opportunities through exposure to proposal strategy, capture planning, client intelligence, and business development. Occasional travel opportunities to offices, client-related activities, and team meetings. Supportive environment focused on collaboration, professional development, and high-quality client service. Equal employment opportunities and consideration based on qualifications and experience. How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Why Apply Through Jobgether? Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time. #LI-CL1 This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Senior Marketing Coordinator based in the United States. This is an opportunity for an experienced AEC marketing professional to play a central role in developing high-impact proposals, qualifications packages, and client-facing materials.You’ll support complex federal pursuits while collaborating with marketing, technical, project management, and business development professionals across multiple service lines.The role combines proposal strategy, content development, project coordination, and quality control in a deadline-driven environment.You’ll manage multiple concurrent pursuits, take ownership of major proposal sections, and help teams deliver compliant, compelling submissions.Your ability to understand client needs, identify relevant project experience, and translate technical information into persuasive content will directly support growth opportunities.The position offers significant collaboration and autonomy, making it well suited to a detail-oriented self-starter who thrives in a fast-paced professional services environment.This is a fully remote opportunity, with occasional travel to offices and meetings as needed.