Senior Office Administrator

Job description

We are seeking a highly capable, driven professional to join our Milpitas, CA team as a Senior Office Administrator. This role requires strong interpersonal skills, comfort managing multiple priorities in a fast-paced environment, and the ability to work independently—paired with the judgment to escalate and ask for support when appropriate. It is an excellent opportunity to grow alongside a high-potential, high-growth young company, with the option to expand into broader areas such as business operations and strategy over time, if desired. This position is a strong fit for someone who is resourceful, energetic, and recognizes that exceptional attention to detail is what keeps an organization running smoothly. We operate as a flat organization and offer meaningful growth for the right person. This is a full-time role based in our Milpitas office, with competitive compensation and benefits. ### Job Responsibilities - Working with CEO and senior executives for scheduling meetings and travel - Working with employees across multiple centers in California, Colorado, Austin, Boston, Bangalore, Hyderabad - Interfacing with customers, partners, suppliers and clients - Managing incoming correspondence and outgoing mail - Copying, scanning, faxing and other administrative tasks - General office management including ordering office supplies as needed ### Job Requirements - Bachelor’s degree (or equivalent experience) and 4+ years in office administration and/or executive assistance. - Strong interpersonal communication skills, excellent command of written and verbal English - Ability to learn new skills and complete assigned tasks in a timely manner - Ability to work independently in a fast-paced, startup environment - Ability to multi-task and prioritize between multiple ongoing projects - Proficient with Microsoft office tools - Flexible schedule with ability to work outside the 9am to 5pm window if needed to meet deadlines - Strong sense of responsibility and team player ### Desired Qualifications (but not necessary) - Ability to perform interpretation of written and spoken mandarin as needed is desirable - Previous experience working with an early stage startup desired