Senior Officer - Administration

Hang Lung Group Limited (SEHK stock code: 00010) has been engaged in real estate development since 1960. Through its subsidiary Hang Lung Properties Limited (SEHK stock code: 00101), the Group manages a portfolio of over 3.5 million square meters of retail, office, residential, and hotel properties across Hong Kong and the Chinese Mainland. The Group’s diverse portfolio in Hong Kong includes office towers and malls in prime districts, as well as luxury residential developments in prestigious areas. In the Mainland, under the signature “66” brand, the Company’s mixed-use and retail developments are regarded as premium landmarks, strategically located in the hearts of key cities of Shanghai, Shenyang, Jinan, Wuxi, Tianjin, Dalian, Kunming, Wuhan, and Hangzhou. Our people are the precious asset of the Hang Lung family and the key to our success. They drive forward our development through their commitment, professionalism and caring services. As we extend our business horizons, we continue to devote significant resources and energy to developing the expertise and skills of our outstanding team. Integrity, Sustainability, Excellence, and Openness are at the heart of who we are. If you share these values, you could be the talent we are looking for. Join us and grow with us. Responsibilities Perform general office administrative duties Collaborate closely with various internal departments, pursue timely and effective communication Manage inventory level, track movement, coordinate delivery schedules and submit monthly reports on usage and inventory levels Handle procurement of ad-hoc office appliances, equipment & sundries Liaise with service providers/suppliers to obtain quotations, conduct cost and service standard analysis, provide recommendations, and manage vendor performance and service reporting Support/backup general reception duties including greet guests, handle incoming calls and courier service when needed Coordinate and execute company events and meetings independently, including mover arrangement, venue set up and secondee coordination Monitor and escort for office cleaning / maintenance work (occasionally work during non-office hours) Assist in Group Administration projects (e.g., Office relocation and restacking) Assist in implementing of Group Administration procedures to ensure the efficiency of company operations (i.e., process, reporting, and functional standard consistency) Facilitate the alignment of practices and policies across Mainland Chinese offices in accordance with the company-wide policies Assist various ESG initiatives from generate reports and prepare posters / PowerPoint slides Support Intranet update includes but not limited to prepare draft and update in timely manner Perform ad hoc duties assigned by the management team Requirements Diploma holder or above 5-7 years or above relevant working experience in sizable company Experience in event supporting, venue set up, Intranet platform development and outsourcing vendor management will be a definite advantage Able to anticipate unexpected guest needs and react promptly and tactfully Able to adapt changing needs, able to work in a fast-paced environment and meet tight deadlines Good customer service, communications, and interpersonal skills with pleasant personality Good planning skill, well-organized with strong numerical sense and business acumen Embracing our values of integrity, sustainability, excellence and openness Good command of written and spoken English and Chinese (including Mandarin) MS Office and Chinese Word Processing Willing to work in flexi working hours occasionally to support company events / monitor vendors’ service Work location: Mongkok / Central We are an equal opportunity employer and are committed to fostering a diverse workforce and an inclusive workplace where employees are treated with respect. We welcome applications from all qualified candidates regardless of race, ethnicity, color, gender, age, religion, disability, marital status, or any other characteristic protected by Hong Kong law. If you have specific needs that require reasonable accommodation during the recruitment process, please let us know. Personal Information Collection Statement (For recruitment purposes) Information collected by Hang Lung Properties Limited and/or its associated companies will be treated in strict confidence and will be used exclusively for recruitment and other employment-related purposes. Information collected may be disclosed to such person or organization for the purpose of verifying the accuracy of the information provided by the applicant. The provision of true, complete and accurate information required in support of applications is necessary for selection purposes. Failure to do so may affect the processing and outcome of your application. Applicants who do not hear from us within 8 weeks from the date of application may consider their applications unsuccessful and their personal data will typically be destroyed within 12 months after rejection of the application. Applicant has the right to request access to and correction of your personal data in writing to “Data Protection Officer of Hang Lung Properties Limited” at 28/F, Standard Chartered Bank Building, 4 Des Voeux Road Central, Hong Kong. For further information, please refer to Hang Lung Properties Limited’s Privacy Statement at .